Project Manager

Qualified Recruiter, LLC; Indianapolis (IN); On-site; USD 90,000 - 140,000; Full time

Job summary

Qualified Recruiter, LLC seeks an experienced Project Manager to lead the operational relocation of departments for a client in Indianapolis. You will plan, schedule, budget, coordinate vendors, and ensure departmental readiness while minimizing disruption to ongoing operations.

You will tailor the relocation plan to each department, manage cross-functional dependencies, and coordinate people, equipment, and processes to transition safely into the new facility.

Qualifications

• 5–7+ years of project management experience in regulated facility relocations or transitions.
• Experience leading cross-functional teams across multiple departments and vendors.
• Proven ability to manage budgets, schedules, and risk in complex moves.

Responsibilities

• Develop and manage relocation plan with scope, schedules, milestones, dependencies, and resource needs.
• Assess departmental requirements with stakeholders to document inventories, workflows, and equipment needs.
• Own the relocation budget, track expenditures, and forecast costs to leadership.
• Organize office and employee relocation: furniture, IT, records, access, and communications.
• Confirm facility readiness and coordinate handover dates, utilities, and space readiness.
• Manage vendors, risks, and communications; lead cross-functional meetings and provide status updates.
• Lead move execution and closeout, coordinate post-move activities and safety clearance.

Skills

Project management

Cross-functional leadership

Budget management

Vendor coordination

Risk management

Communication with leadership

Education

Bachelor's degree in a relevant field

Tools

Microsoft Project

Excel

Job description

We are seeking an experienced Project Manager to lead the operational relocation of various departments for our client. This individual will manage the planning, scheduling, budgeting, vendor coordination, and departmental readiness activities necessary to complete the move safely and efficiently while minimizing disruption to ongoing operations.

The Project Manager must understand the unique requirements of each department, identify dependencies between workstreams, and coordinate the people, equipment, materials, and processes needed to transition successfully into the new facility.

Key Responsibilities

• Develop and manage the relocation plan: Establish the overall project scope, detailed departmental move schedules, milestones, dependencies, resource requirements, and accountability for completing each phase of the transition.
• Assess departmental requirements: Work with laboratory, warehouse, waste management, office, facilities, IT, quality, and safety leaders to document inventories, workflows, equipment needs, storage conditions, and operational requirements before the move.
• Own the relocation budget: Develop cost estimates, obtain vendor proposals, track purchase orders and expenditures, manage contingency allowances, and communicate budget changes and forecasts to leadership
• Organize office and employee relocation: Coordinate furniture, workstations, IT systems, telecommunications, records, access controls, and employee communications to support a smooth transition.
• Confirm facility and operational readiness: Coordinate with the facilities and construction teams on handover dates, utility availability, and space readiness without managing construction. Track required change controls, procedures, training, and departmental approvals before operations resume.
• Manage vendors, risks, and communications: Oversee relocation vendors and equipment service providers; lead cross-functional meetings; maintain action, risk, and decision logs; and provide clear updates on schedule, costs, issues, and mitigation plans.
• Lead move execution and closeout: Manage phased moves, downtime windows, contingency arrangements, and post-move issue resolution. Obtain departmental acceptance and coordinate remaining equipment removal, cleaning, and any required safety-clearance activities at the former facility.

Required Qualifications

• 5–7+ years of project management experience, including hands-on leadership of laboratory, pharmaceutical, biotechnology, or other regulated facility relocations or operational transitions.
• Demonstrated ability to manage complex, cross-functional projects involving multiple departments, specialized equipment, external vendors, budgets, and interdependent schedules.
• Strong understanding of laboratory workflows, equipment relocation, controlled storage, warehousing, and the practical requirements for shutting down and restarting operations.
• Experience working with cross functional stakeholders to incorporate their requirements into an executable project plan.
• Proven ability to identify risks, resolve competing priorities, hold stakeholders accountable, and communicate effectively with both technical teams and senior leadership.
• Proficiency with project scheduling, budget management, and project reporting tools.

Preferred Qualifications

Additional preferred qualifications include familiarity with current Good Manufacturing Practice environments, change control, equipment qualification, and regulated waste management; a bachelor’s degree in a relevant discipline or equivalent experience; and Project Management Professional certification.

• 5–7+ years of project management experience, including hands-on leadership of laboratory, pharmaceutical, biotechnology, or other regulated facility relocations , operational transitions or capital projects ( installation, large facility upgrades)
• Demonstrated ability to manage complex, cross-functional projects involving multiple departments, specialized equipment, external vendors, budgets, and interdependent schedules
• Experience working with cross functional stakeholders to incorporate their requirements into an executable project plan
• Proficiency with project scheduling, budget management, and project reporting tools.