Project Manager

Ball State University; Indiana, Muncie (PA, IN); Remote; USD 45,000 - 80,000; Full time

Job summary

An established educational institution is seeking a dedicated Project Manager to lead a grant-funded initiative. In this role, you will oversee project operations, manage timelines, and coordinate with community partners to ensure successful outcomes. Your leadership will be vital in maintaining project budgets and records while fostering collaboration among team members and stakeholders. If you are passionate about community-driven work and are ready to make a meaningful impact, this opportunity is perfect for you. Join a dynamic team and contribute to enriching the lives of students and community members alike.

Benefits

Affordable Healthcare

Retirement Plans

Tuition Remission

Paid Parental Leave

Professional Development

Flexible Work Hours

Qualifications

• Bachelor's degree from an accredited institution required.
• At least one year of experience in community-serving programs.

Responsibilities

• Manage project timelines and coordinate with community partners.
• Hire and train student employees for project activities.

Skills

Project Management

Community Engagement

Budget Management

Organizational Skills

Communication Skills

Education

Bachelor's degree

Master's degree

Tools

SciQuest

OneDrive

Job description

Posting Details

Position Information

Ball State is a great place to work! In fact, Forbes has ranked Ball State University as the fourth-best midsized employer-and the only recognized education institution-in the State of Indiana.
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Any BSU employee, excluding Faculty and Temporary employees, applying for a staff or professional position will need to have been in their current role for at least 6 months at time of application. Learn More


Any BSU employee who is offered a final interview when applying for a staff or professional position will need to inform their current supervisor of the upcoming interview. Learn More

Are you a skilled organizer with a passion for community-driven work? We're seeking a dedicated Project Manager to lead the day-to-day operations of an exciting grant-funded initiative. In this role, you'll manage project timelines, coordinate with community partners, hire and train student employees, and ensure smooth execution of all activities. From budget oversight to maintaining accurate records, your leadership will be key to the project's success. If you're ready to make a meaningful impact through collaborative, mission-driven work, we'd love to hear from you!

This position is funded through 12/31/2027.

Oversee all aspects of a designated project, ensuring smooth operations, adherence to timelines, and successful outcomes. This individual will manage project activities, including hiring and training student employees, coordinating with community partners, and attending both project and community meetings. The Project Manager is responsible for maintaining accurate project files, monitoring and managing the project budget, and ensuring that all activities are completed in line with the guidelines set forth in the grant proposal.

The Project Manager will work flexible hours, including some evenings and weekends, to accommodate project needs and community engagement.

This is primarily a remote position.

Bachelor's degree from an accredited institution.

At least one year experience in a community-serving program and/or other community-based agencies or organizations.

Ability to work collaboratively with the project team, Ball State staff, students, as well as community leaders and participants.

Willingness and ability to travel; possess and maintain a valid driver's license and be insurable under the university's auto fleet policy.

Master's degree from an accredited institution.

Students

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

IN Indiana

This is primarily a remote position.

Position Title	Project Manager
About this Opportunity
Benefits and Community	Ball State University offers an excellent benefits package for eligible positions. Click here to explore options. Affordable Healthcare Retirement Tuition Remission (For eligible employees, their dependents, and spouse) Paid Parental Leave Professional Development Curious about benefits calculations? Please visit the following link to explore: https://www.bsu.edu/about/administrativeoffices/humanresources/jobs
Live Near Your Work - If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:	https://www.bsu.edu/about/live-near-your-work
FLSA	Administrative Exemption
Hrs/Week	40
Length of Assignment	Full-Time At-Will
Position Function
Minimum Education
Minimum Experience
Minimum Other
Authorization to work in the US	Candidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.
Preferred Education
Preferred Experience	Prior experience in project management or coordination. Experience working with community-based projects or in an educational setting. Knowledge of child development, early childhood education, or early intervention.
Preferred Other	Strong organizational and time management skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Must be flexible and willing to work during evenings and weekends as needed.
Pre-Employment Screening	Requires successful completion of a background check and education verification.
Position Title(s) Supervised
Required Certifications
EEO Statement
About Ball State University
There's more to discover IN Indiana! Visit the following link to learn more:
Department	Early Childhood, Youth, and Family Studies:800170
Department Information
Department Email or Phone Number	[e-mail]

Duties & Responsibilities

Manage the development and implementation of the project, including outreach and recruitment; create detailed project plan, outline informed project timelines/deadlines, produce key deliverables, and ensure all activities align with the goals and objectives outlined in the grant proposal.

Ranking	1
Job Duty

Coordinate program staffing; hire, train, and supervise student employees. Ensure employees have necessary resources and guidance to perform their roles effectively.

Ranking	2
Job Duty

Develop and maintain relationships with the Whitely Institute and other community partners.

Ranking	3
Job Duty

Develop research-informed curriculum, including print and digital materials for group learning.

Ranking	4
Job Duty

Liaise between Ball State team members and community team members. Coordinate, plan and lead project meetings.

Ranking	5
Job Duty

Attend community meetings; offer updates, address concerns, and ensure project progress is on track. Develop and deliver presentations promoting the program to community organizations and other stakeholders.

Ranking	6
Job Duty

Evaluate and identify metrics related to program effectiveness. Prepare reports for the funding agency.

Ranking	7
Job Duty

Implement a system for maintaining organized project files, ensuring all documentation is up-to-date and easily accessible.

Ranking	8
Job Duty

Monitor the project budget, make necessary purchases, and process reimbursements in a timely manner. Learn and effectively navigate BSU systems (e.g., SciQuest, OneDrive).

Ranking	9
Job Duty

Perform other related duties as assigned.

Ranking	10
Job Duty

Posting Detail Information

For nominations and questions regarding this opportunity please contact Kyla McKillip, Interim Assistant Director of Talent Acquisition at: [e-mail]

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring valuesand describe how you have demonstrated a commitment to that value in your professional endeavors.

Posting Number	202501730P
Number of Vacancies	1
Desired Start Date	06/02/2025
Position End Date (if temporary)	12/31/2027
Open Date	04/22/2025
Applications Accepted Through Date	05/06/2025
Open Until Filled	No
Information regarding transcripts	The option to upload transcripts is available. Original, official transcripts showing the highest related degree earned is required at the time of hire (even if obtained at BSU). Degree verification will be conducted.
Special Instructions Summary
Information for Applications Requiring a Cover Letter