Project Manager

Kofile Technologies; Dallas (TX); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Leadership development

Insurance (low cost)

401(k) match

Paid holidays

PTO

Parental leave

Educational assistance

Business casual

Job summary

Kofile Technologies is seeking a Project Manager to serve as the primary owner and main point of contact for assigned accounts throughout the Service Delivery lifecycle. You will coordinate resources, manage schedules, and ensure projects align with quality standards, driving on-time delivery from contract transition to closeout.

The role demands strong organizational and communication skills, comfort with multiple priorities, and the ability to document requirements and production specs for

Qualifications

• Bachelor’s degree in business, communications, or related field.
• 2–4 years of project management experience or equivalent.
• Experience in cross-functional environments and multi-priority management.
• Ability to define and document detailed requirements and technical specs for preservation, imaging, indexing, and digital platforms.

Responsibilities

• Serve as primary point of contact for assigned customers from initiation to closeout.
• Facilitate kickoff meetings, requirements sessions, status calls, and reviews.
• Maintain proactive communications regarding status, risks, and milestones.
• Create and maintain project specifications, schedules, risks, issues, and actions.
• Coordinate resources and ensure alignment across teams and departments.
• Assist with reporting, documentation, and updates for stakeholders.

Skills

Cross-functional coordination

Communication

Organizational skills

Requirements documentation

Education

Bachelor’s degree in business or related field

Tools

Microsoft Office

Kofax

Quickbase

Microsoft Project

NetSuite

Job description

Company Description

At Kofile, we believe that government has infinite potential to do good and that all information residing within local governments should be preserved, digitized, and made available to all their employees and citizens. We partner with government agencies nationwide to help them meet their citizens’ needs by preserving the integrity and content of paper documents to ensure they will be available for use forever and modernizing information management through digitization and access systems.

Kofile has been a market leader in serving local governments for the last 10 years. We help local governments modernize operations and improve citizen access and engagement. Our solutions include a full suite of premium and software for record retention and recording applications. The company and its culture are built entirely around putting customers first. Our 3,000+ customers cover nearly half of the U.S. population, and customer loyalty is unsurpassed in the industry.

Job Description

TheProject Manager(PM) serves as the primary owner andcustomerpoint of contact for assigned accounts throughout the Service Delivery lifecycle. This roleis responsible forcoordinating resources, managing schedules,facilitatingcommunication, and maintaining project governance.The PM ensures customer requirementsare documented andapprovedanddrivessuccessful project delivery from contract transition through final invoicing and closeout.You will work closely with internal teams, external partners, and customers to ensure projects are delivered on time, within scope, and in alignment with quality expectations. This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

Responsibilities and Duties

• Serve as the primary point of contact for assigned customers from project initiation through closeout.
• Facilitate customer kickoff meetings, requirements sessions, status calls, and project reviews.
• Maintain proactive communication with customers and stakeholdersregardingproject status, risks, dependencies, and milestones.
• Create andmaintainproject specifications, schedules, risks, issues, and action items.
• Maintain project records and documentation within QuickBase.
• Ensure all project deliverables adhere to Service Delivery standards and procedures.
• Coordinate resources and ensure alignment across teams and departments.
• Track project milestones,identifyrisks, and elevate issues as needed.
• Assistin preparing reports, documentation, and updates for stakeholders.
• Obtain customer approval of specifications, schedules, and production samples.
• Support budgeting and resource planning activities.
• Collaborate with cross-functional teams to meet deliverables and client expectations.
• Helpmaintainproject documentation,project database,invoicing accuracy, change orderrecords,and create andmaintainproject requirements/specifications.
• Provide general project support and contribute to the continuous improvement of project processes.
• Own cross-functional leadership acrossOperations, Logistics, Intake, Order Management, TPMs, Sales, and Finance.
• Support change order management and scope validation.
• Assistwith volume reconciliation, invoicing preparation, and closeout activities.

Qualifications

• Bachelor’s degree in business, communications, or a related field
• 2–4 years of project management experience or equivalent combination of education and experience
• Experience working in cross-functional environments and managing multiple priorities
• Experience defining and documenting detailed requirements and technical specifications for preservation, imaging, indexing, microfilm, and digital platforms
• Proficiencywith Microsoft Office Suite (Word, Excel, PowerPoint); Excel formulas and tracking tools preferred
• Strong communication, problem-solving, and organizational skills
• Ability to manage tasks independently while working collaboratively across teams
• Adaptability in a fast‑paced, changing environment

Preferred Skills

• PMP or CAPM certification
• ExperiencewithKofax,Quickbase,Microsoft Project
• Experience with ERP systems, particularly NetSuite
• Experience in document management, production, or digital services environments
• Knowledge of process improvement or Lean methodologies a plus

Additional Information

Benefits:

As a full-time employee, you will receive access to the following benefits

• Leadership and career development opportunities
• Low cost insurance (medical, dental, vision, life & disability)
• 401(k) plan (company matching)
• Paid holidays
• PTO
• Paid maternity & paternity leave
• Educational assistance
• Business casual environment