Project Manager

VDA; Burr Ridge (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

VDA seeks a results-oriented Project Manager to lead planning, execution, and delivery of client-facing projects within budget and schedule. You will collaborate with clients, consultants, and internal teams to meet objectives, manage risks, and ensure high-quality documentation and reporting.

The role requires 3+ years in project management, a Bachelor's in a related field, and strong organization, communication, and problem-solving skills. Proficiency in Salesforce and MS Office is a plus.

Qualifications

• Bachelor's degree in Project Management, Business Administration, or a related field.
• 3+ years of experience in project management, preferably in a professional services environment.

Responsibilities

• Develop and maintain detailed project plans, timelines, and budgets.
• Monitor project progress, identify risks and issues, and develop mitigation strategies.
• Coordinate with clients and consultants to ensure deliverables are met.
• Manage project scope and document/approve changes.
• Build and maintain strong client relationships.
• Communicate project status, risks, and issues to clients.
• Manage client expectations and ensure high client satisfaction.
• Draft and format project documents, including proposals, reports, specifications, and presentations.
• Ensure all project documentation is accurate, complete, and up-to-date.
• Prepare and deliver project status reports to clients and internal stakeholders.
• Manage tasks, deadlines, and resources within project management systems (Salesforce, M-Files, Sierra Live, and other internal tools).
• Coordinate with internal teams (engineering, consultants, inspectors, marketing) to ensure deliverables.
• Facilitate communication and collaboration between team members.
• Overflow Support: Project Coordinators may assist with overflow work during periods of high demand.
• Provide support to Project Coordinators with administrative tasks as needed.
• Performs other related duties as assigned.

Skills

Organizational skills

Communication skills

Problem-solving

Time management

Education

Bachelor's degree in Project Management

Bachelor's degree in Business Administration

Tools

Salesforce

M-Files

Sierra Live

Job description

Salary Range: $60,000.00 To $80,000.00 Annually

About the Role:

The Project Manager is responsible for the successful planning, execution, and delivery of projects within budget and on schedule. This role requires strong organizational, communication, and problem-solving skills, as well as a client-centric approach. The Project Manager will work closely with clients, consultants, and internal teams to ensure project objectives are met.

Responsibilities:

• Project Planning & Execution:
  • Develop and maintain detailed project plans, timelines, and budgets.
  • Monitor project progress, identify potential risks and issues, and develop mitigation strategies.
  • Coordinate with clients and consultants to ensure project deliverables are met.
  • Effectively manage project scope and ensure changes are properly documented and approved.
• Client Management:
  • Build and maintain strong client relationships.
  • Proactively communicate project status, risks, and issues to clients.
  • Manage client expectations and ensure high levels of client satisfaction.
• Documentation & Reporting:
  • Draft and format project documents, including proposals, reports, specifications, and presentations.
  • Ensure all project documentation is accurate, complete, and up-to-date.
  • Prepare and deliver project status reports to clients and internal stakeholders.
• Project Management Systems:
  • Manage project tasks, deadlines, and resources within project management systems such as Salesforce, M-Files, Sierra Live, and other internal tools.
  • Ensure accurate and timely updates within project management systems.
• Internal Coordination:
  • Coordinate with internal teams (e.g., engineering, consultants, inspectors, marketing) to ensure project deliverables are met.
  • Facilitate communication and collaboration between team members.
• Overflow Support:
  • Project Coordinators may assist with overflow work during periods of high demand.
  • Provide support to Project Coordinators with administrative tasks as needed.
• Performs other related duties as assigned.

Minimum Qualifications:

• Bachelor's degree in Project Management, Business Administration, or a related field.
• 3+ years of experience in project management, preferably in a professional services environment.

Preferred Qualifications:

• Proven experience in managing projects from inception to completion.
• Proficiency in project management methodologies (e.g., Agile, Waterfall).
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and CRM systems (Salesforce).
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Detail-oriented with a high degree of accuracy.

EEO/AA Employer/Veteran/Disabled Statement:

VDA provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity, national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

VDA is committed to maintaining a workplace free from discrimination, harassment, and retaliation. Employment decisions, including recruitment, hiring, compensation, promotion, training, discipline, and termination, are based on business needs, qualifications, merit, and performance.

VDA maintains an affirmative action program consistent with applicable legal requirements and is committed to taking affirmative steps to ensure equal employment opportunities for qualified individuals. VDA supports the employment and advancement of qualified individuals with disabilities, protected veterans, and other individuals covered by applicable affirmative action obligations.

VDA is the global leader in vertical transportation consulting and inspection services. We’ve helped clients with their vertical transportation needs since 1980. Our expertise and services impact the design, reliability, lifespan and safety of vertical transportation equipment.