Project Manager

Global Sports Jobs Limited; Burbank (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance coverage

Employee wellness programme

Life and disability insurance

Retirement savings plan

Paid holidays, sick time and vacation

Bonus potential

Job summary

WB Global Experiences Creative is seeking a Project Manager to guide internal project development from concept to delivery. You will bridge creative direction with day-to-day coordination, ensuring schedules, approvals, assets and budgets are managed and aligned with the creative vision.

You will partner with the Creative team, internal partners, and external vendors across global territories to deliver on-brand experiences for theme parks, studios, hotels, and dining concepts inspired by

Qualifications

• Bachelor's degree or equivalent experience.
• 5–8 years of project management experience in creative production, themed entertainment, experiential design, live entertainment, or related internal creative operations.
• Excellent organisational and project management skills, with the ability to manage multiple internal projects, schedules, priorities and deliverables simultaneously.
• Highly detail-oriented with strong follow-through and ability to track approvals, open items, assets, versions, deadlines and next steps.
• Must communicate effectively, professionally and tactfully with creative leadership, internal stakeholders, global territory teams, vendors and external partners.
• Able to work in a fast-paced environment, prioritise effectively, anticipate needs and proactively identify risks, blockers and solutions.
• Familiarity with managing creative assets, reference materials, presentation decks, digital files, vendor submissions and project documentation.
• Ability to move between big-picture objectives and detailed execution needs.

Responsibilities

• Manage the internal project development process from early concept through execution and delivery.
• Bridge between creative direction and execution, translating priorities into clear steps, timelines and direction for teams, vendors and partners.
• Align internal and external stakeholders, consolidate feedback and ensure direction to vendors is clear and actionable.
• Oversee Brand Assurance needs and processes.
• Develop and manage schedules for the full concept design process, tracking milestones and deadlines.
• Identify and communicate project status, risks, blockers and opportunities to Art Directors and stakeholders.
• Support budget management: defining scope, estimating costs, monitoring expenses, flagging constraints to Finance.
• Assist with vendor selection, pricing, contracting and onboarding.
• Coordinate external vendors, consultants and partners to ensure timely completion.

Skills

Project management

Creative production coordination

Stakeholder management

Communication

Time management

Education

Bachelor's degree or equivalent experience

5-8 years of project management experience in creative production

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams/Zoom

Workfront

Adobe Cloud Suite

Job description

About the Role

The Project Manager manages the internal project development process for WB Global Experiences Creative, helping to move select projects from initial concept through execution. The role serves as a critical bridge between creative/art direction and day‑to‑day project coordination, ensuring schedules, approvals, communications, assets, budgets, vendors and stakeholder alignment are managed clearly and efficiently. The Project Manager works closely with the Creative team, internal partners, external vendors and global territories to maintain creative vision while keeping projects organised, on schedule, within constraints and moving toward successful delivery. The division extends the Studio's portfolio of entertainment brands and franchises into the lives of fans around the world, partnering with best‑in‑class partners on theme parks, studio tours, hotels, location‑based entertainment and dining inspired by franchises such as Harry Potter, DC, Looney Tunes and Scooby‑Doof.

Key Responsibilities

• Manage the internal project development process for multiple projects, from early concept development through execution and delivery.
• Serve as a bridge between creative/art direction and execution, translating creative priorities into clear next steps, deliverables, timelines and direction for internal teams, vendors and partners.
• Partner with the Creative team to align internal and external stakeholders, consolidate feedback and ensure direction to vendors and partners is clear, actionable and consistent with the creative vision.
• Oversee Brand Assurance representatives and all Brand Assurance department needs.
• Develop, maintain and manage schedules for the full concept design process, actively reviewing milestones, dependencies, approvals and deliverables to ensure deadlines are met.
• Identify and communicate project status, risks, gaps, blockers, dependencies and opportunities to Art Directors and stakeholders, escalating key issues, documenting decisions and helping develop practical mitigation plans.
• Support internal budget management, including defining scope, establishing cost estimates, managing project costs and flagging budget considerations or constraints to Finance departments.
• Assist with the vendor selection process, including requests for pricing, bid coordination, contracting, onboarding, payment processing and ongoing vendor communication.
• Coordinate the work of external vendors, consultants and partners, ensuring they have the information, assets, feedback, approvals and direction required to complete assigned work.
• Maintain organised project files, creative assets, approval records, reference materials, vendor submissions and documentation to ensure accurate asset management and version control.
• Provide collaborative leadership and manage across internal teams, franchise partners, legal, finance, sourcing, vendors and territory teams, working globally to identify efficiencies, share information, align expectations and support consistent project execution across regions.
• Support the Creative team during concept development by organising creative reviews, documenting feedback, tracking action items and managing internal project communications, approvals, assets, schedules and meeting follow-ups.
• Support the Creative team in directing and maintaining the creative vision within project parameters, including schedule, budget, operational, partner, territory and production constraints.

Required Experience & Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 5-8 years of project management or coordination experience in creative production, themed entertainment, experiential design, live entertainment, location‑based entertainment, or related internal creative operations.
• Excellent organisational and project management skills, with the ability to manage multiple internal projects, schedules, priorities and deliverables simultaneously.
• Highly detail‑oriented, with strong follow‑through and the ability to track approvals, open items, assets, versions, deadlines and next steps accurately.
• Must be able to communicate effectively, professionally and tactfully with creative leadership, internal stakeholders, global territory teams, vendors and external partners.
• Must be able to work in a fast‑paced environment, prioritise effectively, anticipate needs and proactively identify risks, blockers and solutions.
• Comfortable working with creative assets, reference materials, presentation decks, digital files, vendor submissions and project documentation.
• Able to synthesise information quickly, identify urgent issues, escal...
• Must have the ability to acquire and work with knowledge of WB Global Experiences project types, including theme parks, pop‑ups, location‑based entertainment, hotels, restaurants, retail, touring and other experiential formats.
• Ability to move comfortably between big‑picture project objectives and detailed execution needs, including schedules, budgets, vendor coordination, approvals, assets and communications.
• Must be able to multitask, manage competing priorities and communicate project direction, risks and decisions quickly and effectively.
• Strong knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Teams/Zoom and project management or workflow tools.
• Comfortable coordinating globally across time zones, territories, partners and cross‑functional teams to find efficiencies and maintain alignment.
• Good with technology and able to quickly learn new systems, databases, file‑sharing tools, approval platforms and team workflow processes.
• Willingness to model the division's guiding principles, champion diversity and inclusion, and leverage data and insights to maximise the legacy of its brands and franchises while maintaining a commitment to fostering best‑in‑class projects.

Preferred Skills

• Graphic design, themed entertainment or creative production background.
• Experience managing schedules, budgets, approvals, vendors and cross‑functional stakeholders in a creative or production environment.
• Familiarity with creative development, concept design, production processes, vendor workflows and/or themed entertainment development.
• Ability to work in Adobe Cloud Suite and Workfront to review, organise and communicate creative materials.

Benefits & Perks

• Health insurance coverage.
• Employee wellness programme.
• Life and disability insurance.
• Retirement savings plan.
• Paid holidays, sick time and vacation.
• Total compensation package may include annual bonuses, short- and long‑term incentives and programme‑specific awards.