Project Manager

ATX Event Systems, LLC; Austin (TX); On-site; USD 120,000 - 160,000; Full time

Benefits offered by this job

Passion project support using company assets

100% health insurance plus options for vision and dental

Profit-share program

Flexible PTO

Job summary

ATX Event Systems, LLC is seeking a Project Manager in Austin, TX to oversee the full lifecycle of live events. The ideal candidate is an effective communicator, detail-oriented, and possesses expert-level knowledge in audio-visual technology. You'll lead teams, manage project scopes, and ensure events are executed on-budget and on-time while maintaining excellent delivery standards. Benefits include comprehensive health coverage and flexible PTO.

Qualifications

• Strong communication skills essential for client interactions.
• Proficiency in organizing work digitally to ensure project success.
• Expertise in audio-visual and technology principles for event production.

Responsibilities

• Oversee project scope completion from start to finish.
• Lead team scrums to assess project progress.
• Prepare production schedules and manage crew calls.

Skills

Effective interpersonal communication

Detail oriented

Technical understanding of audio-visual principles

Experience in big budget live events

Composed under pressure

Collaborative team player

Job description

Job Location: In office & local or national show sites. Compensation: On-Target Commission Earnings $120,000 – $160,000
Benefits: Passion project support using company assets, 100% of health insurance plus options for vision and dental, profit-share program, Flexible PTO

About ATX Event Systems

ATXES is headquartered in Austin, TX and provides turnkey live event technology across the globe for some of the largest brands in the world, venues, and nonprofits. ATXES has a proven history of delivering unique and flawless productions to help themselves, their community, and their clients come out on top. When ATXES isn’t producing events for clients, we use our campus and festival grounds to create events we’re passionate about.

Job Description

The Project Manager at ATXES has a hand in the full lifecycle of our client’s events. In early phases the PM may collaborate with Account Management to understand a client’s production needs and to design a proposal and a plan for execution.

Upon scope approval, The PM assumes primary ownership of an event. Depending on the complexity of the project, the PM may be the sole person tasked with pre-production activities or they may manage an entire team to ensure all items are completed on-time, on-budget, and in-line with expectations.

Candidate Profile

• A highly effective interpersonal communicator.
• Detail oriented and proficient at organizing their work digitally.
• Able to demonstrate expert-level technical understanding of audio-visual and technology principles.
• Experienced designing and producing big budget live events.
• Composed working under pressure.
• Collaborative minded team players.

Key Responsibilities

• Overseeing completion of an entire project’s scope of work.
• Leading internal project scrums to review progress.
• Navigating change orders and revising scope agreements as necessary.
• Specifying detailed and fully comprehensive equipment and material lists.
• Documenting signal flow and wiring diagrams.
• Building labor requirements and managing crew calls.
• Preparing and ordering venue services.
• Assessing security and implementing risk management plans.
• Coordinating travel and accommodations with the ATXES administrative team.
• Preparing production schedules, venue production advances & AV run-of-show documents.
• Collaborating with warehouse and operations teams on delivery schedules.
• Assisting warehouse teams with the show preparation.
• Coordinating custom pre-programming and gear testing as necessary.
• Organizing pre-conference meetings with all stakeholders to review production advances.
• Receiving, organizing and QC’ing show media.
• Tracking and reporting expenses.
• Directing teams on-site in setup, rehearsal, execution, and strike.
• Contributing to detailed retrospective reports aimed at continuous improvement.
• Processing financial reconciliation with the ATXES administrative team.
• Utilize and maintain internal CRM tools to track event progress, deliverable timelines, and client communications.

Definitions of Success

• Produce events on schedule, within budget, with consistently excellent delivery of scope.
• Embrace a mindset of continuous improvement, always seeking to better yourself and assist those around you in doing the same.
• Build strong relationships with our team and our clients, working according to SOP but with your own unique flair.