Project Management Specialist

ZipRecruiter; Irvine (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

A leading contract placement firm is seeking a Project Management Specialist to support project planning and execution in the medical device industry. This role involves managing budgets, schedules, and project documentation to ensure successful project delivery. Candidates should have a Bachelor's degree and relevant experience in project management.

Qualifications

• Bachelor's degree required.
• 3 to 7 years of experience in project coordination or management support roles.
• Proficiency in project management software and Microsoft Office Suite.

Responsibilities

• Track and manage project budgets, ensuring accurate allocation and expenditure.
• Oversee purchase order processes, including creation, tracking, and reconciliation.
• Develop and maintain project schedules, updating timelines as needed.

Skills

Budget Management

PO Management

Project Scheduling

Presentation Support

Gantt Chart Management

Education

Bachelor's degree in Project Management, Business Administration, or a related field

Tools

Microsoft Project

Microsoft Excel

Microsoft PowerPoint

Job description

Job DescriptionJob DescriptionJob Title: Project Management Specialist Client: Medical Device Manufacturing Company
Location: Irvine, California 92617
Duration: 11 months and 11 days
Shift: 1st Shift (20 hr/week (if can't find a part-time worker, open to hire a full-time worker) Technical Skills

Must Have

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Project

Job Description

Job Title: Project Management Specialist

Position Summary

The Project Management Specialist will support project planning, execution, and tracking by managing budgets, purchase orders, and schedules. The role also involves creating and updating project documentation, presentations, and visual tools to ensure project alignment and successful delivery. Experience in the medical device industry is .

Key Responsibilitie

• Budget Management: Track and manage project budgets, ensuring accurate allocation and expenditure.
• PO Management: Oversee purchase order processes, including creation, tracking, and reconciliation.
• Project Scheduling: Develop and maintain project schedules, updating timelines as needed.
• Deliverable Monitoring: Track due dates and follow up on outstanding tasks to ensure timely completion.
• Presentation Support: Assist in creating and formatting PowerPoint presentations to support project updates and reporting.
• Gantt Chart Management: Create and update Gantt charts to visually represent project timelines and progress.

Qualifications

• Bachelor's degree in Project Management, Business Administration, or a related field.
• Proven experience in project coordination or management support roles.
• Proficiency in project management software (e.g., MS Project) and Microsoft Office Suite (especially Excel and PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to multitask and manage competing priorities effectively.
• Knowledge of medical device development processes and regulatory requirements ().

Skills

• Experience with budget tracking and PO management.
• Familiarity with Gantt chart creation and maintenance.
• Strong presentation skills and proficiency in PowerPoint.
• Detail-oriented with a proactive approach to problem-solving.
• Understanding of medical device industry standards and terminology.

Please provide a brief description of what the role entails and day to day responsibilities

• Budget Management: Track and manage project budgets, ensuring accurate allocation and expenditure.
• PO Management: Oversee purchase order processes, including creation, tracking, and reconciliation.
• Project Scheduling: Develop and maintain project schedules, updating timelines as needed.
• Deliverable Monitoring: Track due dates and follow up on outstanding tasks to ensure timely completion.
• Presentation Support: Assist in creating and formatting PowerPoint presentations to support project updates and reporting.
• Gantt Chart Management: Create and update Gantt charts to visually represent project timelines and progress.

Top 3 Technical Skills Required

1. MS Project
2. MS PowerPoint
3. MS Excel

Education Required: Bachelor's degree Years' Experience Required: 3 to 7 years Work HoursWork Location: On-site (flexible hours) Interview Timeline: ASAP Product Line Support: Upstream Research & Technology Program

Additional Information

Responsibilities may include the following and other duties may be assigned:
Leads or leverages cross functional teams to evaluate, develop and manage projects for new product development and ongoing lifecycle management of products, processes and therapies. Oversees and manages the operational aspects of ongoing projects and serves as liaison between project management and planning, project team. Manages the development and implementation process involving departmental or cross-functional teams focused on the delivery of new or existing products and processes. Reviews status of projects and budgets; manages schedules and prepares status reports. Monitors the project from initiation through delivery. Assesses project issues and develops resolutions to meet productivity, quality, and client-satisfaction goals and objectives. Develops mechanisms for monitoring project progress and for intervention and problem solving. Gathers requirements, works on requirements planning, requirements elicitation and requirements management to ensure they meet demands of project's key stakeholders. Communicates with stakeholders, obtains stakeholder engagement to ensure the end products or processes will solve the business problems.

Technical Specialist Career Stream

An individual contributor with responsibility in our technical functions to advance existing technology or introduce new technology and therapies. Formulates, delivers and/or manages projects assigned and works with other stakeholders to achieve desired results. The majority of time is spent delivering R&D, systems or initiatives related to new technologies or therapies from design to implementation - while adhering to policies, using specialized knowledge and skills.

Differentiating Factors

• Autonomy: Established and productive individual contributor. Works independently with general supervision on larger, moderately complex projects / assignments.
• Organizational Impact: Sets objectives for own job area to meet the objectives of projects and assignments. Contributes to the completion of project milestones. May have some involvement in cross functional assignments.
• Innovation and Complexity: Problems and issues faced are general, and may require understanding of broader set of issues or other job areas but typically are not complex. Makes adjustments or recommends enhancements in systems and processes to solve problems or improve effectiveness of job area.
• Communication and Influence: Communicates primarily and frequently with internal contacts. External interactions are less complex or problem solving in nature. Contacts others to share information, status, needs and issues in order to inform, gain input, and support decision-making.
• Leadership and Talent Management: May provide guidance and assistance to entry level professionals and/or employee in Support Career Stream.

Required Knowledge and Experience

Requires practical knowledge and demonstrated competence within job area typically obtained through advanced education combined with experience. Requires a Baccalaureate degree (or for degrees earned outside of the United States, a degree which satisfies the requirements of 8 C.F.R. 214.2(h)( 4)(iii)(A) and minimum of 3 years of relevant experience, or advanced degree with 1 years of experience.

#ZR

Company DescriptionAs a leading contract, contract-to-hire and professional placement firm, Three Point Solution understands the importance of aligning our client with the right resource at the right time. We are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. Our goal is to cultivate and maintain true partnerships with our clients and candidates.Company DescriptionAs a leading contract, contract-to-hire and professional placement firm, Three Point Solution understands the importance of aligning our client with the right resource at the right time. We are committed to the highest caliber of service that will benefit our clients, candidates and employees. Unlike large, corporate style recruiting firms, we commit to individualized attention that uniquely positions us to bridge the communication gap between recruiter, employer and candidate. Our goal is to cultivate and maintain true partnerships with our clients and candidates.