PROJECT MANAGEMENT LEAD

CenterLight Health System; Uniondale (NY); On-site; USD 88,000 - 98,000; Full time

Job summary

CenterLight Health System is seeking a Project Management Lead to coordinate and drive strategic initiatives across the organization. You will maintain project plans, track milestones, and report progress to executives, while ensuring accountability among cross-functional teams.

Responsibilities include leading meetings, preparing agendas and minutes, and producing executive-level reports and dashboards. A Bachelor’s degree and 3+ years of cross-functional project coordination, preferably in

Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, Project Management or related field.
• Minimum of three (3) years coordinating complex, cross-functional projects or organizational initiatives.
• Minimum of two (2) years in healthcare environments.
• Experience supporting executive leadership and coordinating multi-department projects.
• Advanced proficiency with MS Excel, PowerPoint, Outlook and Word.
• Experience using project management software such as MS Project, Smartsheet, Monday.com, Asana or similar.

Responsibilities

• Coordinate and monitor multiple organizational initiatives and strategic projects; develop and maintain plans, timelines, milestones, and action logs.
• Monitor progress and follow up with owners to ensure commitments and deadlines.
• Identify risks and elevate concerns to leadership when necessary.
• Track project status and provide updates to executive leadership; support new initiatives and process improvements.
• Coordinate meetings, prepare agendas, minutes, and distribute summaries; monitor follow-up items.
• Analyze data and prepare executive summaries; develop PowerPoints for leadership and board meetings.

Skills

Project coordination

Communication skills

Executive reporting

Cross-functional collaboration

Education

Bachelor's degree in Business Administration, Healthcare Administration, Project Management or related field

Tools

Microsoft Project

Smartsheet

Monday.com

Asana

Excel

PowerPoint

Outlook

Word

Job description

JOB PURPOSE

The Project Management Lead is responsible for coordinating and driving the successful execution of strategic and operational initiatives across the organization. This role ensures projects remain organized, action items are completed on time, leaders receive accurate reporting, and cross-functional teams remain accountable to established commitments. The Project Execution Lead serves as a key partner to leadership by keeping initiatives moving forward through proactive coordination, communication, follow-up, and reporting.

JOB RESPONSIBILITIES

Project Execution & Accountability Coordinate and monitor multiple organizational initiatives and strategic projects simultaneously. Develop and maintain project plans, timelines, milestones, action logs, and project documentation. Monitor project progress and proactively follow up with project owners to ensure commitments and deadlines are met. Identify project risks, barriers, and delays, and elevate concerns to appropriate leadership when necessary. Maintain accountability by ensuring project participants follow through on agreed-upon deliverables. Track project status and provide regular updates to executive leadership. Support the implementation of new organizational initiatives and process improvements.

Meeting Coordination & Executive Support Coordinate project meetings, committee meetings, and cross-functional workgroups. Prepare meeting agendas in collaboration with project sponsors. Facilitate meetings as appropriate and ensure discussions remain focused on objectives. Prepare accurate meeting minutes, documenting key decisions, action items, responsible owners, and due dates. Distribute meeting summaries and monitor completion of all follow-up items. Coordinate recurring executive and departmental meetings related to strategic initiatives.

Reporting, Analysis & Presentations Generate reports from organizational systems to monitor project performance and operational metrics. Maintain project dashboards, tracking tools, and complex Excel spreadsheets. Analyze data and prepare executive summaries highlighting project progress, trends, risks, and opportunities. Develop professional PowerPoint presentations, dashboards, and executive-level reports for leadership meetings, strategic planning sessions, and Board presentations. Organize and maintain project documentation to ensure information is accurate, current, and readily accessible.

Cross-Functional Collaboration Build collaborative working relationships with leaders and staff across the organization. Serve as a central point of coordination among departments participating in organizational initiatives. Ensure project participants clearly understand priorities, responsibilities, timelines, and expected outcomes. Promote effective communication, collaboration, and accountability across all levels of the organization. Foster a culture of ownership and timely execution while maintaining professionalism and strong working relationships.

Weekly Hours: 40 Days: Monday to Friday Hours: 8:30AM - 5:30PM Location: Uniondale Salary Range: $88,000 - $98,000.00

QUALIFICATIONS

Education: Bachelor Degree in Business Administration, Healthcare Administration, Project Management or related field required. Experience: Minimum of three (3) years of experience coordinating complex, cross-functional projects or organizational initiatives. Minimum of two (2) years of experience in healthcare, managed care, PACE, hospitals, physician practices, home care, or other healthcare environments. Experience supporting executive leadership and facilitating projects involving multiple departments. Advanced proficiency with Microsoft Excel, PowerPoint, Outlook, and Word. Experience preparing executive reports, presentations, and meeting documentation. Excellent written and verbal communication skills. Experience using project management software such as Microsoft Project, Smartsheet, Monday.com, Asana, or similar platforms preferred.

PHYSICAL REQUIREMENTS

Individuals must be able to sustain certain physical requirements essential to the job. This includes, but is not limited to:Standing - Duration of up to 6 hours a day.Sitting/Stationary Positions - Sedentary position in duration of up to 6-8 hours a day for consecutive hours/periods.Lifting/Push/Pull - Up to 50 pounds of equipment, baggage, supplies, and other items used in the scope of the job using OSHA guidelines, etc.Bending/Squatting - Have to be able to safely bend or squat to perform the essential functions under the scope of the job.Stairs/Steps/Walking/Climbing - Must be able to safely maneuver stairs, climb up/down, and walk to access work areas.Agility/Fine Motor Skills - Must demonstrate agility and fine motor skills to operate and activate equipment, devices, instruments, and tools to complete essential job functions (ie. typing, use of supplies, equipment, etc.)Sight/Visual Requirements – Must be able to visually read documentation, papers, orders, signs, etc., and type/write documentation, etc. with accuracy.Audio Hearing and Motor Skills (Language) Requirements - Must be able to listen attentively and document information from patients, community members, co-workers, clients, providers, etc., and intake information through audio processing with accuracy. In addition, they must be able to speak comfortably and clearly with language motor skills for customers to understand the individual.Cognitive Ability – Must be able to demonstrate good decision-making, reasonableness, cognitive ability, rational processing, and analysis to satisfy essential functions of the job.

DISCLAIMER

Disclaimer: Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company Disclaimer: Responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of the company.

We are an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, height, weight, or genetic information. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Salary Range (Min-Max): $88,000 - $93,000.00 - Candidates with 2 - 4 years of experience* $93,100 - $98,000.00 - Candidates with 5 - 10+ years of experience* *Experience coordinating complex, cross-functional projects or organizational initiatives. Candidates with Healthcare years of experience will be preferred. Every application is reviewed by our recruitment team. We do not use AI to make hiring decisions or automatically reject applicants. All employment decisions are based on job-related qualifications and applicable employment laws.

C2Q Health Solutions offers management services tailored to the needs and goals of healthcare providers. Drawing from our leadership team's experience in providing key administrative solutions to healthcare programs such as managed long-term care, home care companies and other community health plans, C2Q's expertise spans a full spectrum of functions that support an organization’s growth.