Project Management Coordinator Research Business Operations Group

bannerhealth; Phoenix (AZ); Remote; USD 60,000 - 80,000; Full time

Job summary

Banner Health in Phoenix, Arizona is seeking a Project Management Coordinator to advance strategic initiatives, maintain project documents, and coordinate cross-functional meetings across the enterprise.

You will prepare agendas, track schedules, and ensure deliverables while supporting multiple departments. An Associate’s degree or equivalent experience is required; research coursework or process-improvement training is a plus.

Qualifications

• Associate degree or equivalent experience.
• Strong communication and presentation skills required.
• Ability to engage across facilities and at various levels.

Responsibilities

• Supports project initiation with drafting docs and equipment needs.
• Drafts planning documents and updates project schedules.
• Prepares meetings: agendas, minutes, and presentation materials; facilitates sub-team meetings.
• Creates communication materials and maintains documentation and webpages.
• Supports management and control of projects; drafts change requests and tracks issues/risks.
• Completes project closure tasks including lessons learned documentation.
• Maintains project databases including equipment, issues, schedules and requests.
• Keeps standard PM tool documentation up to date.
• Supports projects across multiple departments enterprise-wide.

Skills

Project coordination

Communication

Cross-functional collaboration

Documentation

Education

Associate degree

Tools

Smartsheet

MS Project

Job description

Primary City/State:

Phoenix, Arizona

Department Name:

Business Systems & Ops-Rsrch

Work Shift:

Day

Job Category:

Strategy and Improvement

Find your path in health care. We want to change the lives of those in our care – and the people who choose to take on this challenge. If you’re ready to change lives, we want to hear from you.

As a Project Management Coordinator, you will play a vital role in advancing strategic initiatives that directly impact research outcomes and patient care across our enterprise. you will support critical process improvements by maintaining project documentation, coordinating cross-functional meetings, tracking action items across departments, and serving as a central communication hub for project stakeholders. You'll prepare agendas and presentation materials, take detailed meeting minutes, update project schedules in tracking systems, flag potential delays, and ensure seamless follow-through on deliverables. Candidates should possess an Associate's degree or equivalent experience. We also welcome applicants with research-related coursework or certifications (such as Clinical Research Coordinator or research administration fundamentals) and those with process improvement training (including Lean, Six Sigma, Smartsheet PM certification, or quality improvement methodologies).

Location:

This is a primarily remote position scheduled Monday-Friday, 8:00 AM-5:00 PM. Occasional on-site travel to Banner Alzheimer's Institute (901 E Willetta St., Phoenix, AZ 85006), Banner MD Anderson Cancer Center (2946 E. Banner Gateway Dr., Gilbert, AZ 85234), or Banner Sun Health Research Institute (10515 W Santa Fe Dr., Sun City, AZ 85351) will be required for meetings and special training events.

Schedule:

Normal business hours M-F

Banner Alzheimer's Institute (BAI) was established in 2006 as Banner Health's first Center of Excellence. Banner Sun Health Research Institute (BSHRI) was founded in 1986. Our team is uniquely, passionately, and strategically committed to ending Alzheimer's disease and other neurodegenerative disorders without losing another generation, advancing oncology research to improve cancer prevention and treatment outcomes, and providing an unparalleled model of care for families facing these devastating diseases. Banner Research is committed to improving people's lives through comprehensive patient care and advances that capitalize on the best biomedical research. We intend to make a transformational difference in Alzheimer's disease, other neurodegenerative disorders, and oncology research and care.

POSITION SUMMARY

This position is responsible for assisting work group as they manage project scope, quality, schedule and budget for individual projects. Consistently uses standard tools and methodology.

CORE FUNCTIONS

• 1. Supports the project initiation process including drafting documentation and identifying equipment requirements.
• 2. Helps draft planning documents, enters project schedule, updates project web site.
• 3. Assists in project meeting preparation and execution. Drafts agendas, minutes, and presentation materials. Facilitates sub-team meetings.
• 4. Supports the communication plans by creating communication materials; updating documentation and web sites.
• 5. Provides support for the management and control of projects. Drafts change requests, follows-up on open issues/risks and tracks individual task status.
• 6. Helps complete the project closure tasks including lessons learned documentation; issues transition; and project document management.
• 7. Maintains various project databases including, but not limited to, equipment, issues, schedules and requests.
• 8. Maintains standard project management tool documentation.
• 9. This position is responsible for supporting projects across multiple departments system-wide and requires interaction at all levels of staff and management. Requires work in context of multiple commitments, priorities and conflicts.

MINIMUM QUALIFICATIONS

• Must possess associate’s degree level of knowledge in related field or equivalent combination of relevant education, technical, business and healthcare experience.
• Requires communication, and presentation skills to engage technical and non-technical audiences. Requires ability to communicate, and interact across facilities and at various levels.

PREFERRED QUALIFICATIONS

• Additional related education and/or experience preferred.

EEO Statement:

EEO/Disabled/Veterans

Our organization supports a drug-free work environment.

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