Project Management Associate

vikingmasektechnologies; Oostburg (WI); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Paid time off & holidays

Profit sharing

Growth and development opportunities

Collaborative work environment

Onsite fitness center

Employee rewards & discounts

Job summary

Viking Masek Packaging Technologies in Oostburg, Wisconsin is seeking a Project Management Associate to support planning, coordination, and execution of complex manufacturing projects. You'll collaborate with Project Managers and cross-functional teams to keep schedules, documentation, and action items organized.

This role is ideal for someone early in their PM career who wants to learn in a fast-paced environment, contribute to process improvements, and grow with a growing company while gaining

Qualifications

• Basic understanding of manufacturing processes or capital equipment projects.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and accuracy.
• Strong time management and prioritization skills.
• Effective written and verbal communication; able to manage multiple tasks in a fast-paced environment.
• Proactive problem-solving mindset with ability to escalate issues.
• Basic technical literacy and comfort with mechanical/electromechanical components.
• Eagerness to learn and grow within a technical project management team.

Responsibilities

• Coordinate & Track: assist with project schedules, timelines, task trackers, and milestones; monitor progress and update systems.
• Organize & Document: maintain project files, contracts, change orders, drawings, and version control.
• Communicate & Collaborate: coordinate meetings with customers, vendors, and internal teams; prepare notes and updates.
• Support Project Reporting: help prepare progress reports, dashboards, FATs, and site reports.
• Coordinate Materials & Logistics: track parts, coordinate with Purchasing and Inventory, follow up on orders.
• Improve & Learn: identify process improvements and participate in close-out activities.

Skills

Attention to Detail

Time Management

Communication

Multi-tasking

Problem Solving

Technical Literacy

Eagerness to Learn

Education

Understanding of manufacturing processes

Tools

MS Project

Smartsheet

Excel

Word

Outlook

Job description

Viking Masek Packaging Technologies provides innovative packaging automation for food, beverage, health, medical, and consumer goods manufacturers globally. We offer advanced solutions like vertical form fill seal (VFFS), premade pouch, stick pack machines, flow wrapping equipment, case packers, and cartoners, At Viking Masek we focus on innovation and integration, delivering complete packaging automation solutions to optimize production lines worldwide.

When you join us, you'll find:

• Purpose-driven work that makes a real difference in communities around the globe.
• Career growth and development opportunities designed to help you achieve your potential.
• A supportive, inclusive culture where collaboration and creativity thrive.

Be part of something bigger. At Viking Masek, your contributions will ripple far beyond the workplace - creating lasting change.

Job Description:

As a Project Management Associate, you will support the planning, coordination, and execution of projects from kickoff through delivery. Working closely with Project Managers and cross-functional teams, you will help maintain project schedules, documentation, communication, and action items to keep projects organized and on track.

As a key support role, you’ll assist in tracking progress, preparing reports, coordinating meetings, and following up on action items to help keep complex machine builds on schedule. This role is an excellent opportunity for someone early in their project management career who is eager to learn, contribute, and grow within a fast-paced manufacturing environment.

What You’ll Do

• Coordinate & Track: Assist with project schedules, timelines, task trackers, and milestones. Monitor project progress, update internal systems, and follow up on action items to help keep projects moving forward.
• Organize & Document:Maintain accurate project files, including contracts, change orders, technical drawings, and other project documentation. Support version control and ensure documentation remains organized throughout the project lifecycle.
• Communicate & Collaborate:Coordinate project meetings, calls, and reviews with customers, vendors, and internal teams. Prepare agendas, meeting notes, and project updates while ensuring important changes and concerns are communicated to the appropriate stakeholders.
• Support Project Reporting:Help prepare progress reports, status updates, dashboards, and other project materials for internal teams and customers. Assist with preparation for factory acceptance tests (FATs) and site reports.
• Coordinate Materials & Logistics:Track parts and materials needed to support project timelines. Work with Purchasing and Inventory to monitor component availability and delivery, assist with packing lists and shipping documentation, and follow up with vendors on order status or delays.
• Improve & Learn:Identify opportunities to improve project processes and documentation. Participate in project close-out and lessons-learned activities while continuing to build knowledge of project management principles, tools, systems, and software.

Qualifications:

• Basic understanding of manufacturing processes or capital equipment projects
• Proficiency in Microsoft Office, including Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Strong time management and prioritization skills
• Effective written and verbal communication skills
• Ability to manage multiple tasks and deadlines in a fast-paced manufacturing environment
• Proactive problem-solving mindset with the ability to identify potential issues and escalate appropriately
• Basic technical literacy and comfort understanding mechanical/electromechanical components
• Eagerness to learn and grow within a technical project management team

Desired Skills

• Experience in project coordination, operations, or engineering support role
• Experience with MS Project or Smartsheet

Why work at Viking Masek:

At Viking Masek we believe our people are our greatest asset. We strive to create a workplace where employees feel valued, supported, and excited to grow their careers.

What we offer:

• Competitive pay and performance-based incentives
• Health, dental, and vision insurance options
• Paid time off, holidays, and flexible scheduling
• Profit sharing
• Opportunities for professional growth and development
• A collaborative, inclusive, and supportive work environment
• Onsite fitness center
• Event Space free for employee’s personal use
• Employee rewards & discounts
• The chance to make a meaningful impact in a growing company

Our Culture:

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We value integrity, teamwork, and innovation. We encourage open communication, diverse perspectives, and celebrate both individual and team successes.

Core Values:

Simple in Motion

• SERVICE: Serving our customers, colleagues, and community
• INNOVATION: Solving your unique packaging challenges
• MOTIVATION: Motivated by our story to build your story
• PARTNERSHIP: Listening with curiosity and empathy to build strong relationships
• LEADERSHIP: Confidently transforming your goals into realities
• EXCELLENCE: Committed to delivering our best

Interested in what’s happening at Viking Masek?

Connect with us on LinkedIn, YouTube, Facebook

*Viking Masek does not sponsor applicants for U.S work authorization.*

We are an Equal Employment Opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

If you have a disability and require reasonable accommodations to apply or during the interview process, including for in-person interviews, please contact our Talent Acquisition team at [e-mail]. Viking Masek is dedicated to offering reasonable accommodation during our recruitment process for qualified individuals.