Project Management Associate

Viking Masek; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Health, dental, and vision insurance

Paid time off and holidays

Profit sharing

Growth opportunities

Collaborative environment

Onsite fitness center

Employee rewards & discounts

Job summary

Viking Masek is seeking a Project Management Associate to support planning, coordination, and execution of equipment projects from kickoff through delivery. You will work closely with Project Managers and cross-functional teams to keep schedules, documentation, and action items organized.

This role offers a fast-paced manufacturing environment with opportunities to learn, grow, and contribute to successful project outcomes across the organization.

Qualifications

• Basic understanding of manufacturing processes or capital equipment projects.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.

Responsibilities

• Coordinate project schedules, timelines, task trackers, and milestones.
• Organize and maintain project files, contracts, change orders, and drawings.
• Prepare agendas, meeting notes, and project updates for stakeholders.

Skills

Manufacturing basics

MS Office

Attention to detail

Time management

Communication skills

Multi-tasking

Problem solving

Technical literacy

Learning mindset

Tools

MS Project

Smartsheet

Job description

Viking Masek is a family-owned, privately held company with a culture that’s a unique mix of tradition and dynamic, employee-led change and growth.

The positive momentum led us to expanded facilities and a great team – and we’re growing fast! Join a team where your talents make a real impact.

Sheboygan offers great work-life balance. Take a peek into the city, its people, and a culture that feels like home.

Viking Masek Packaging Technologies provides innovative packaging automation for food, beverage, health, medical, and consumer goods manufacturers globally. We offer advanced solutions like vertical form fill seal (VFFS), premade pouch, stick pack machines, flow wrapping equipment, case packers, and cartoners, At Viking Masek we focus on innovation and integration, delivering complete packaging automation solutions to optimize production lines worldwide.

When you join us, you'll find:

• Purpose-driven work that makes a real difference in communities around the globe.
• Career growth and development opportunities designed to help you achieve your potential.
• A supportive, inclusive culture where collaboration and creativity thrive.

Be part of something bigger. At Viking Masek, your contributions will ripple far beyond the workplace - creating lasting change.

Job Description:

As a Project Management Associate, you will support the planning, coordination, and execution of projects from kickoff through delivery. Working closely with Project Managers and cross-functional teams, you will help maintain project schedules, documentation, communication, and action items to keep projects organized and on track.

As a key support role, you’ll assist in tracking progress, preparing reports, coordinating meetings, and following up on action items to help keep complex machine builds on schedule. This role is an excellent opportunity for someone early in their project management career who is eager to learn, contribute, and grow within a fast-paced manufacturing environment.

What You’ll Do

• Coordinate & Track: Assist with project schedules, timelines, task trackers, and milestones. Monitor project progress, update internal systems, and follow up on action items to help keep projects moving forward.
• Organize & Document: Maintain accurate project files, including contracts, change orders, technical drawings, and other project documentation. Support version control and ensure documentation remains organized throughout the project lifecycle.
• Communicate & Collaborate: Coordinate project meetings, calls, and reviews with customers, vendors, and internal teams. Prepare agendas, meeting notes, and project updates while ensuring important changes and concerns are communicated to the appropriate stakeholders.
• Support Project Reporting: Help prepare progress reports, status updates, dashboards, and other project materials for internal teams and customers. Assist with preparation for factory acceptance tests (FATs) and site reports.
• Coordinate Materials & Logistics: Track parts and materials needed to support project timelines. Work with Purchasing and Inventory to monitor component availability and delivery, assist with packing lists and shipping documentation, and follow up with vendors on order status or delays.
• Improve & Learn: Identify opportunities to improve project processes and documentation. Participate in project close-out and lessons-learned activities while continuing to build knowledge of project management principles, tools, systems, and software.

Qualifications:

• Basic understanding of manufacturing processes or capital equipment projects
• Proficiency in Microsoft Office, including Excel, Word, and Outlook
• Strong attention to detail and accuracy
• Strong time management and prioritization skills
• Effective written and verbal communication skills
• Ability to manage multiple tasks and deadlines in a fast-paced manufacturing environment
• Proactive problem-solving mindset with the ability to identify potential issues and escalate appropriately
• Basic technical literacy and comfort understanding mechanical/electromechanical components
• Eagerness to learn and grow within a technical project management team

Desired Skills

• Experience in project coordination, operations, or engineering support role
• Experience with MS Project or Smartsheet

Why work at Viking Masek:

At Viking Masek we believe our people are our greatest asset. We strive to create a workplace where employees feel valued, supported, and excited to grow their careers.

What we offer:

• Competitive pay and performance-based incentives
• Health, dental, and vision insurance options
• Paid time off, holidays, and flexible scheduling
• Profit sharing
• Opportunities for professional growth and development
• A collaborative, inclusive, and supportive work environment
• Onsite fitness center
• Event Space free for employee’s personal use
• Employee rewards & discounts
• The chance to make a meaningful impact in a growing company

Our Culture:

We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We value integrity, teamwork, and innovation. We encourage open communication, diverse perspectives, and celebrate both individual and team successes.

Core Values:

Simple in Motion

• SERVICE Serving our customers, colleagues, and community
• MOTIVATION Motivated by our story to build your story
• PARTNERSHIP Listening with curiosity and empathy to build strong relationships
• LEADERSHIP Confidently transforming your goals into realities
• EXCELLENCE Committed to delivering our best

*Viking Masek does not sponsor applicants for U.S work authorization. *

We are an Equal Employment Opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

If you have a disability and require reasonable accommodations to apply or during the interview process, including for in-person interviews, please contact our Talent Acquisition team at [e-mail] . Viking Masek is dedicated to offering reasonable accommodation during our recruitment process for qualified individuals.

Our people are our greatest asset. We encourage physical and mental well-being with medical, dental, vision, life, and disability insurance

Compensation

We offer competitive compensation, profit sharing, a bonus program, and a 401(k) retirement savings plan

Time Off

Family first. Always. We offer paid vacation, paid sick days, and a generous holiday schedule

Our Values Drive Everything We Do

Service

Serving our customers, colleagues, and community

Motivation

Motivated by our story to build your story

Partnership

Listening with curiosity and empathy to build strong relationships

Leadership

Confidently transforming your goals into realities

Committed to delivering our best

Get to know us

We foster a culture of openness, honesty, and respect. Keeping it real encourages collaboration and creative thinking that supports nimbleness and efficiency in all areas of our business.

No micro-managing here! Our leadership team believes in empowering team members to do their jobs independently, collaboratively, and with heart.

But we’re not all work and no play.We host a wide variety of team-building events, including bowling nights, outdoor picnics, chili cook-offs, holiday parties, and more.

Get up every day energized and ready to work at a place you’ll love. In addition to a supportive team of really nice people, there’s:

A casual work environment

Like wearing jeans? Wear them every day at Viking Masek! Creating packaging solutions is serious business, but we don't take ourselves too seriously.

Cool spaces to collaborate

Team events

Focus on renewable energy

Support for a healthy lifestyle