Project Management Assistant - Flexible Schedule & PTO

Sharpe Engineering & Equipment; Madison (WI); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

PTO

Paid holidays

Flexible work schedule

401(k) with company match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Job summary

Sharpe Engineering & Equipment in Madison, WI is seeking a Project Manager Assistant (PMA) to provide administrative, coordination, and operational support to the Project Management and Engineering teams. The role helps with project setup, documentation, scheduling, invoicing, reporting, and system accuracy throughout the project lifecycle.

Work closely with Project Managers, Engineers, Finance, and Operations to ensure day-to-day project execution and accurate records in Monday.com.

Qualifications

• High school diploma or equivalent is required.
• Associate degree or relevant experience is preferred.
• Experience in project support, administrative coordination, or engineering support roles is preferred.
• Experience using project management or workflow tools (Monday.com preferred).

Responsibilities

• Provide direct administrative and project support to Project Managers and the Engineering team.
• Format and organize project-related documents and correspondence.
• Maintain engagement with active project details to support accuracy and continuity.
• Assist with project kickoff preparation and attend kickoff meetings to understand scope and requirements.
• Support project closeout activities and documentation.
• Coordinate project information, schedules, and documentation within Monday.com.
• Assist with setup, maintenance, and organization of project boards, tasks, milestones, and timelines.
• Ensure project data in Monday.com is accurate and current.
• Translate project direction into actionable tasks and updates within Monday.com.
• Monitor task status, deadlines, and dependencies and escalate concerns as needed.
• Maintain standardized project templates, workflows, and documentation practices within Monday.com.
• Support dashboards and reporting to provide project visibility to the PMO and leadership.
• Assist with onboarding and day-to-day support of team members using Monday.com.

Skills

Strong organizational skills

Documentation

Microsoft Office

Communication skills

Multitasking

Education

High school diploma or equivalent

Associate degree or relevant experience preferred

Tools

Monday.com

Job description

Sharpe Engineering & Equipment in Madison, WI is seeking a Project Manager Assistant (PMA) to provide administrative, coordination, and operational support to the Project Management and Engineering teams. The role helps with project setup, documentation, scheduling, invoicing, reporting, and system accuracy throughout the project lifecycle.

Work closely with Project Managers, Engineers, Finance, and Operations to ensure day-to-day project execution and accurate records in Monday.com.