Project Coordinator

Stantec; Austin (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

401(k) plan

Tuition reimbursement

Paid holidays

Vacation days

Sick leave

Job summary

Stantec is seeking a Project Coordinator in Austin, TX to support project execution by adhering to ISO requirements, corporate policies, and client standards. This in-person role suits a motivated person eager to gain project controls experience in a design consulting environment.

You will coordinate documents, RFIs, submittals, schedules, and budgeting, working with the team to track status and ensure quality.

Qualifications

• Technical degree or equivalent education in a related field.
• Minimum 4 years of project coordination experience.
• Experience in architecture/engineering EPCM environment or capital project management is a plus.
• Strong document control knowledge and experience.
• Proficient with MS Office and collaboration tools.
• Excellent written and verbal communication.

Responsibilities

• Implements document control processes and tracking for project functions.
• Maintains current understanding of project status, issues, and changes.
• Optimizes document control processes and systems.
• Supports project management to adhere to client standards and procedures.
• Prepares high-quality documents: specs, reports, RFIs, submittals, minutes, tracking.
• Coordinates project deliverables and schedules.
• Prepares project setup documentation.
• Maintains project best practices and record retention policies.
• Supports senior leaders and teams to promote project success.

Skills

Document control

Time management

Communication skills

Interpersonal skills

Analytical skills

MS Office proficiency

MS Teams

Education

Technical degree/diploma/certificate in related field

EIT or Intern Architect registration

Tools

MS Office suite (Word, Excel, PowerPoint)

Access / Project collaboration tools

Job description

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Your Opportunity

In this position as a Project Coordinator, you will provide support for the successful execution of projects through conformance to Stantec's ISO requirements, corporate policies, solid project management objectives, and client requirements and standards. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment. This is also an excellent opportunity for a registered EIT or Intern Architect that is looking to gain project controls / management experience in a design consulting environment.

Your Key Responsibilities

• Implements document control processes and procedures established for project functions including document tracking, deliverables management, minutes, RFIs, submittals, change logs and other communication tools.
• Works closely with the project team to maintain a current and accurate understanding of project status, issues, and changes.
• Understands and optimizes Document Control processes and systems.
• Provides support to project management and team members to adhere to client standards, subconsultant contract management, Stantec required procedures, and document management.
• Prepares high quality, accurate and timely documents such as specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation.
• Coordinates project deliverables and schedules.
• Prepares required project set up documentation.
• Maintains document control best practices.
• Follow record retention policies.
• Maintains project best practices.
• Prepares project specifications, reports, and other required documents.
• Tracks RFIs and submittals.
• Support Senior Leaders and other professional staff and teams to promote success in the business.

Your Capabilities and Credentials

• Prior knowledge of documentation / revision control is required.
• Prior work in documentation control / project assistant role is a plus.
• Demonstrated ability to handle multiple priorities and assignments through strong organizational skills.
• Excellent written and verbal communication is a must.
• Strong analytical skills.
• Exceptional attention to detail, and resourcefulness.
• Must have good interpersonal skills.
• Must be able to successfully work both collaboratively and independently.
• Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access.
• Strong project financial capabilities obtained through experience or education.

Education and Experience

• Technical degree/diploma/certificate in related field; or equivalent combination of education and experience orregistration as an EIT or Intern Architect with applicable experience.
• A minimum of 4 years of relevant project coordination experience.
• Experience working in a consulting architecture and/or engineering environment (EPCM), Capital Project/Program Management environment, or Construction Contracting environment is an asset.

Typical office environment working with computers and remaining sedentary for long periods of time. Stantec offers a flexible working environment. Possible field work may include exposure to elements including inclement weather.

This is an in-person position requiring a minimum of 3-4 days per week in office. Remote work is not an option.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties; responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | TX | Austin

Organization: 2339 Buildings-US ACQ PSP Austin&San Ant A&ID-Austin TX

Employee Status: Regular

Business Justification: New Position

Travel: No

Schedule: Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.