Project Manager

City of Panama City Beach; Panama City Beach (FL); On-site; USD 70,000 - 100,000; Full time

Job summary

City of Panama City Beach is seeking a qualified Public Works Project Manager to oversee vertical construction, projects and related grants. The role leads a team through design, bidding and construction, ensuring on-time, on-budget delivery and effective collaboration with contractors and city staff.

The position may transition to streets, stormwater and other capital projects, requiring oversight of schedules, budgets, procurement, and compliance with contract documents and city standards.

Job description

This position is responsible for managing the vertical construction, projects, and related grants for the City of Panama City Beach. As vertical projects lessen, the incumbent may transition to managing streets, stormwater and other Public Works related projects and grants. This position leads a team of professionals in the design, bidding, and construction of City projects. Position ensures that assigned projects are successful by working with partners, contractors and both internal and external teams in following standards, practices, and schedules that result in value-added projects being on-time, on budget and ultimately forming lasting relationships with our citizens.

• Coordinates with City Management, individual City Departments needing vertical construction improvements and the Architectural/Engineering team to ensure the City’s construction needs and goals are met during the designprocess.

• Consults with management in order to develop project plans and goals, scope of work, schedules, and project work plans including time frames, funding limitations, contract costs, risk factors, and allocation of availableresources.

• Works with contractors and consultants, manages projects, identifies project participants, maintains project documents, establishes agendas, sets timelines, monitors, and reports on the progress of assigned projects ensuring project is on-time, on-target, and on-budget. Manages the selection of consultants and contractors for projects.

• Oversees construction sites and general contractors to ensure a high level of quality andsafety.

• Reviews Requests for Information and Requests for Proposal and Change Orders and makes recommendations toStaff.

• Ensures that all work is performed in accordance with approved methods andprocedures.

• Ensures that the project is constructed and documented in accordance with the contract documents and standardpractices.

• Develops and maintains project cost/change controls, and project budget andinvoice/pay application records.

• Assists with grant procurements and managing grant compliance.

• PerformschangeorderestimatingandchangeordernegotiationsforapprovalbyCityManagementand/or City Council.

• Coordinates and monitors schedule updates, invoices, andsubmittals.

• Assists in managing and reviewing the progress of the Architectural/Engineering team design effort and General Contractors’ construction schedules.

• Reviews bi-weekly or monthly reports on the status and progress of the contracts, including project costs and potentialchanges.

• Reports the status of projects to Public Works Director.

• Attends design program and construction meetings as needed.

• Works closely with Facilities Manager to plan and construct major facilities improvements/expansions as well as identify capital needs for all City Facilities.

• Assists departments with special projects as needed and coordination of services by the department or third-party contractor. May serve as a primary on-site contact for vendors, contractors, and service providers performing repairs or maintenance in City facilities ensure proper permits and documentation are filed and processed.

• Completes special project assignments asneeded.

• May prepare RFPs, RFQs, and other pre-bid documents, and post-bid documents as needed.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field (Civil Engineering, Construction Management, Architecture, Project Management, Facility Management, or related field).

• 5+ years of project experience working in the government/construction industry preferred.

• Building maintenance education/experience preferred.

• Experience with large Government construction sites preferred.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of construction technology and project management.

• Knowledge of relevant local, state, and federal laws.

• Knowledge of project and department budget process and tools.

• Knowledge of project controls.

• Knowledge of Risk Management.

• Knowledge of preventative maintenance services.

• Ability to track and document information in an organized, understandable format.

• Skill in conceptual planning.

• Skill in mediating and resolving disputes.

• Skill in prioritizing and planning.

• Skill in interpersonal relations.

• Skills in oral and written communication.

• Ability to exercise initiative and to make sound independent judgment.

• Ability to prepare and maintain reports, records, and business correspondence.

• Ability to work safely in all environments, including adverse weather conditions and hazardous environments.

SUPERVISORY CONTROLS

The Public Works Director assigns work in terms of very general instructions and spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include relevant construction codes and city purchasing policies and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied design, liaison, and construction project management duties. Tight timelines, combined with the budget restrictions, contribute to the complexity of the work.

• The purpose of this position is to perform project management on construction projects. Successful performance ensures compliance with budget, timelines, plans and specifications.

CONTACTS

• Contacts are typically with co-workers, other city personnel, architects, developers, engineers, general contractors, construction superintendents, and the general public.

• Contacts are typically to give or exchange information, resolve problems, justify matters, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while standing, walking, bending, crouching, or stooping. The employee occasionally lifts light object(s), climbs ladders, and distinguishes between shades of color.

• The work is typically performed in an office and outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, and machinery with moving parts. Work requires the use of protective devices such as masks, goggles, gloves, etc.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position if their work is similar, related, or a logical assignment to the position.