Project Management Administrator

Kent Companies; United States; On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

Weekly pay

Paid Time Off (PTO)

Medical/Dental/Vision coverage

Retirement plan with employer matching

Holiday pay

Job summary

Kent Companies is seeking an administrative professional to support Project Management staff in Houston. The role emphasizes accurate recordkeeping, organization, and adherence to procedures, with responsibilities spanning folder management, data compliance, and coordination with vendors and subcontractors.

The ideal candidate has a high school diploma, 2 years of admin experience, and strong communication skills, with a willingness to pass background checks and drug screening.

Qualifications

• Two years of administrative duties experience.
• Basic computer skills required.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.

Responsibilities

• Create and maintain project folders with accurate content.
• Manage project data weekly and ensure compliance.
• Assist PM staff with project buyouts and submittals.
• Maintain up-to-date plans with vendors and suppliers.
• Track quotes and log documentation for recordkeeping.
• Distribute project information and submittal schedules.
• Prepare superintendent project booklets for each job.
• Coordinate with PMs on submittals and drawings.
• Update plans and shop drawings across teams.
• Communicate daily with PM staff and field operations.
• Process forms and ensure delivery to accounting and contracts.

Skills

Administrative duties

Basic computer skills

Written and verbal communication

Organizational skills

Education

High school diploma

Bachelor's degree in construction management or related field

Job description

Summary

The PMA provides essential administrative support to Project Management staff and helps maintain effective support across assigned business divisions. The role also supports broader business objectives through organization and additional responsibilities assigned by the Sr Project Manager. Success in this position requires strong organizational skills, close attention to detail, accurate recordkeeping and adherence to established procedures and guidelines.

Duties and Responsibilities

• Responsible for new project folder creation maintenance and accuracy of all content
• Manage this data weekly and ensure compliance
• Assist PM staff with the buyout of projects
• Ensure vendorssuppliers have the most current plans
• Track & follow up on quotes in a timely manner
• Send project info sheets to new vendors & suppliers & ensure the capture of accurate data for recordkeeping
• Assist in creating and maintaining Submittal Schedule and log
• Prepare and distribute the Superintendent project booklet for each new job
• Assist PMs in request and receipt of concrete rebar & accessory submittals
• Distribute new plans throughout construction & maintain the most up to date shop drawings
• DailyWeekly communications with Project Management Field Operations and General Superintendent
• Process upload & document IFC drawings
• Maintain Master Pour Log
• Accurately log all concrete poured
• Notify all staff of concrete volume inconsistencies reported vs actual
• Track square footage for all concrete placements
• Enter all sub rates in pour logs & verify accuracy
• Maintain subcontractor pays overunder payments & change orders
• Assist in creating a schedule of values
• Plans updates in the estimating folder
• Plan Grid and current print folder
• Permit Applications Houston and surrounding area
• Contract Management MSA
• Process forms & documents & ensure delivery to necessary personnel
• Communicate with & deliver to Accounting & contracts Management
• Ensure subs are current on certified payroll reporting
• Mange Tax Exempt certificates
• Create Warrantee Letters
• Make updates in the company accounting program
• Enter executed change orders
• Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee for this job Duties and Responsibilities are not comprehensive and can be changed at any time with or without notice.

Required Experience, Education and Qualifications

• High school diploma
• 2 years of administrative duties
• Basic computer skills
• Practical written and verbal communication and organizational skills
• Must have reliable transportation to the workplaces job locations
• Ability to successfully pass a background check related to driving for any driver
• Ability to pass drug screening
• Must be able to work in the United States without corporate sponsorship now and in the future

Preferred Education, Experience and Qualifications

• Bachelors degree in construction science construction management or construction industry management
• Bilingual SpanishEnglish
• Organizational skills including time management prioritization and multitasking
• Creative and results oriented with a keen sense of urgency and self motivation

Benefits

Benefits Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry.

• Weekly pay
• PTO
• Paid Time Off
• Medical Dental and Vision Coverage
• Supplemental insurance options
• Retirement plans with discretionary employer matching
• Holiday pay
• New Years Day
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Day
• Scholarship opportunities for dependents
• Leadership development opportunities
• Perks associated with this role Our goal is to offer an unparalleled career progression that is not precisely pre determined; rather it builds on the teammates strengths interests and pursuits as the individual gains experience grows and develops in their career

Physical Demand

This position works in a typical office environment and requires extended periods of sitting.

Position type, travel and expected hours of work

This is a full time office position. Typical hours will range from 40 45 hours per week and are subject to change. This role requires the ability to work non typical days and irregular hours based on construction schedules. Due to the critical nature of the role accepting phone calls during off hours or weekends may be required.

Office Location

11755 W Little York Rd Houston TX 77041

About Kent Companies

Kent Companies is a full service specialty trade contractor with operations across Michigan Texas Ohio and the Carolinas. As a third generation family owned business we believe our people are our greatest assets. We employ over 2000 trade professionals nationwide and deliver every project with our Four Hallmarks Safety Productivity Quality and Customer Service. Kent Companies is known as The Leaders in Concrete and continuously ranks in the Top 10 Concrete Contractors nationwide by ENR Magazine. Kent Companies family of brands includes Kent Concrete Kent Underlayments Kent Facilities Kent Foundation Solutions and Foundation Rescue Supply Kent Concrete. We deliver comprehensive turnkey concrete construction services for customers nationwide. Our services include structural concrete tilt up concrete concrete paving curb and gutter and concrete pumping. From the most complex cast in place structures to mission critical facilities our customers turn to us because they know well deliver the horsepower and expertise to get the job done. About our Houston Texas Division Our Houston Texas division provides comprehensive concrete construction services for commercial tilt wall construction garden style residential construction high density mixed use properties elevated cast in place structures and educational facilities. Our portfolio includes many of the most complex construction projects in the region. With this team youll have a hand in the projects that change your city skyline. Learn more about Kent Concrete by visiting concretekentcompaniescom

EEO Statement

At Kent Companies we value a diverse inclusive workforce and we provide equal employment opportunity for all applicants and employees.

Kent Companies does not discriminate on the basis of race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all employment practices and personnel actions including but not limited to hiring recruiting promotions performance evaluations termination and compensation decisions.

The Company will strive to ensure that all employees and prospective employees will be treated equally in regard to recruitment employment promotions demotions discipline termination access to benefits and training leaves of absence and layoffs.

The Company will further ensure that its management staff is aware of the Companys commitment to this policy and each member understands their individual role in the process of administering this plan.

Kent Companies will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.