Project Management Administrator

Randstad USA; Las Vegas (NV); On-site; USD 40,000 - 48,000; Full time

Job summary

Randstad USA is seeking an experienced Project Administrator to support multi-project delivery in Las Vegas. You will maintain project documentation, manage logs, and assist with change orders, subcontracts, and vendor paperwork while coordinating purchasing and billing support.

The role requires a high school diploma, at least three years of experience in project administration, and proficiency with MS Excel and SAGE. Typical hours are 7 AM to 3 PM, with a first-shift schedule.

Qualifications

• Three years of experience in project administration or coordination.
• Experience with project documentation, logs, and scheduling.
• Familiarity with MS Excel and purchase orders processes.

Responsibilities

• Set up and maintain digital and physical project files, RFI logs, submittal logs, and current drawing/specification revisions to ensure teams operate from active documents.
• Assist Project Managers with assembling, tracking, and logging change order requests, proposals, pricing backups, and approvals.
• Coordinate vendor paperwork, generate purchase orders, track subcontract documentation, and maintain organized records of project commitments.
• Build and maintain custom MS Excel spreadsheets to track multi-project deadlines, action items, meeting follow-ups, and project correspondence.
• Partner with Accounting and PM teams to collect backup documentation for progress billings, track billing schedules, and resolve project cost or invoice discrepancies.
• Provide administrative support across the project lifecycle—assisting with initial job setup, distributing approved submittals, and preparing meeting materials.

Skills

Administrative Duties

project coordination

SAGE

Excel

Purchase Orders

Education

High School

Tools

SAGE

Excel

Purchase Orders

Job description

Salary

$28.84 - $35 per hour

Shift

First

Work Hours

7 AM - 3 PM

Education

High School

Responsibilities

• Project Documentation & Logs: Set up and maintain digital and physical project files, RFI logs, submittal logs, and current drawing/specification revisions to ensure teams operate from active documents.
• Change Order Management: Assist Project Managers with assembling, tracking, and logging change order requests, proposals, pricing backups (labor, materials, sub-tier costs), and approvals.
• Subcontracts & Purchase Orders: Coordinate vendor paperwork, generate purchase orders, track subcontract documentation, and maintain organized records of project commitments.
• Spreadsheet & Deadline Tracking: Build and maintain custom MS Excel spreadsheets to track multi-project deadlines, action items, meeting follow-ups, and project correspondence.
• Billing & Accounting Support: Partner with Accounting and PM teams to collect backup documentation for progress billings, track billing schedules, and resolve project cost or invoice discrepancies.
• Project Startup & Day-to-Day Operations: Provide administrative support across the project lifecycle—assisting with initial job setup, distributing approved submittals, and preparing meeting materials.

Skills

• Administrative Duties (2 years of experience is required)
• project coordination
• SAGE
• excel
• Purchase Orders (2 years of experience is required)

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Accommodations

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Benefits

• Medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Posting Duration

This posting is open for thirty (30) days.