Project Leader - Robotics Institute

Carnegie Mellon University; Pittsburgh (Allegheny County); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Tuition benefits

Paid time off

Bus pass (Pittsburgh Regional Transit)

Family concierge services

Fitness center access

Life and disability insurance

Job summary

Carnegie Mellon University’s Robotics Institute seeks a Project Manager to oversee moderately complex projects, including managing project work statements, work plans, and other contract documents. You will prepare reports from diverse sources, identify variances, and coordinate with internal teams and external stakeholders for a coordinated effort.

Responsibilities include documenting milestones, preparing NSF program progress reports, drafting decks/white papers, coordinating events, tracking

Qualifications

• Bachelor's degree or equivalent professional experience, required.
• 3+ years of experience in program or project coordination, preferably in university/research/tech settings.
• Experience tracking milestones and budgets, preparing reports and presentations, coordinating work across multiple organizations.
• Strong writing skills for technical updates to funders and audiences.

Responsibilities

• Document and communicate clear project milestones; track progress and confirm completion.
• Prepare quarterly/annual reports and progress presentations for NSF Program Director and project leadership.
• Draft progress decks and white papers for internal/external reporting.
• Communicate project achievements via press releases and online presence.
• Plan events, including annual in-person all-hands meetings.
• Monitor spending vs. monthly budget; identify blockers and resolve.
• Coordinate with FuturHand Robotics across academic and startup sides.

Skills

Budget tracking

Milestone tracking

Report writing

Cross-institution coordination

Strong written communication

Education

Bachelor's degree or equivalent

Job description

Responsible for Project Management activities for moderately complex projects including: managing Project Work statements, Work Plans, and other customer contract documents; preparing reports with information gathered from a variety of internal and external sources; identifying variances and working with other departments and external stakeholders to ensure a coordinated effort.Carnegie Mellon University’s Robotics Institute is searching for a Project Manager to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment.We are seeking creative and upbeat Project Manager that will be responsible for Project Management activities for moderately complex projects including: managing Project Work statements, Work Plans, and other customer contract documents; preparing reports with information gathered from a variety of internal and external sources; identifying variances and working with other departments and external stakeholders to ensure a coordinated effort.Responsibilities:Work with the Pl to document and communicate clear project milestones, track progress against them, and confirm completionPrepare quarterly and annual reports and progress presentations for the NSF Program Director and other project leadershipDraft progress decks and white papers to support internal and external reportingCommunicate project accomplishments through press releases and by establishing and maintaining an online project presencePlan and organize project events, including the annual in-person all-hands meetingHelp maintain regular communication across the team, including student sync meetings and bi-weekly leadership meetingsTrack project spending against the monthly spending planIdentify blockers to progress across the collaboration and help clear themServe as a close working partner to your counterpart at FuturHand Robotics, coordinating across the academic and startup sides of the projectOther duties as assigned.Requirements:Bachelor's degree or equivalent professional experience.At least three years of experience in program or project coordination, preferably in a university, research, nonprofit, or technology setting.Experience tracking milestones and budgets, preparing reports and presentations, and coordinating work across multiple organizationsStrong writing skills, including the ability to turn technical updates into clear materials for funders and other audiences.Experience supporting federally funded research projects, particularly NSF awards, is a plus. No certification is required.A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.Required Skillsets (proficiencies, competencies, research, software skills)Experience with budget tracking, project reporting, or program coordination is a plusComfortable working across multiple institutions and with both academic and startup culturesNice-to-have Skillsets (proficiencies, competencies, research, software skills)Strong organizational and written communication skillsSelf-directed and able to identify and help resolve issues before they become blockersInterest in robotics, dexterous manipulation, or related research is welcome but not requiredTraining:OSHA Hazardous Materials Safety TrainingAre you interested in this exciting opportunity?! Apply todayJoining the CMU team opens the door to an array of exceptional benefits.Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits , take well-deserved breaks with ample paid time off and observed holidays , and rest easy with life and accidental death and disability insurance.Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access , and much more!For a comprehensive overview of the benefits available, explore our Benefits page .At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.Are you interested in an exciting opportunity with an exceptional organization?! Apply today!LocationPittsburgh, PAJob FunctionProgram, Project and Operations ManagementPosition TypeStaff – RegularFull Time/Part timeFull timePay BasisSalary