Project Funding Manager

SMART TECH SKILLS LLC; Boston (MA); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Job summary

MassHealth, part of EOHHS, is seeking a Senior Project Funding Manager to support EDME technology initiatives. You will manage funding documentation, APDs, CMS submissions, and financial tracking across multiple stakeholders.

The role requires 5+ years in project funding, grants management, contract administration, and budgeting, with strong coordination and executive communication skills. Hybrid work in Quincy, MA is available.

Qualifications

• Bachelor's degree or equivalent experience required.
• 5+ years of experience in program/project management, grants management, public funding administration, contract management, and budgeting.

Responsibilities

• Lead development, maintenance, and submission of APDs, CMS packages, funding tables, and narratives.
• Translate plans, budgets, milestones, risks, and outcomes into funding documentation for CMS approval.
• Coordinate CMS responses, questions, approvals, and follow-up actions.
• Track submission schedules, funding deadlines, and FFP requirements.
• Maintain project funding and financial tracking reports and forecast budgets.

Skills

Project Funding Management

APD Development

CMS Funding Support

Grants Management

Contract Administration

Vendor Management

Budget Planning

Forecasting

Funding Documentation

Compliance Documentation

Stakeholder Management

Executive Reporting

PMO Governance

Medicaid Programs

Healthcare Technology Projects

Education

Bachelor's degree in Business Administration, Finance, Public Administration, Information Systems, or related field, or equivalent experience

Job description

Benefits

• Competitive salary

Location

Hybrid: Quincy, MA

Experience Level

Senior Level (5+ Years)

Position Overview

EOHHS is seeking a highly organized and collaborative Project Funding Manager (PFM) to support MassHealth Data & Analytics (D&A) technology initiatives within the Enterprise Data Management & Engineering (EDME) organization.

This role is responsible for helping MassHealth secure, manage, and maintain federal funding for major Medicaid technology investments. The PFM will manage funding documentation, budget forecasting, financial tracking, vendor contract alignment, CMS submissions, and compliance activities while supporting Advanced Planning Documents (APDs) and other federal funding requirements.

The ideal candidate will have strong experience in project funding, grants management, contract administration, budgeting, procurement, compliance documentation, and stakeholder coordination. Prior APD experience is beneficial but not required.

Key Responsibilities

Funding Management & APD Support

• Lead the development, maintenance, and submission of APDs, APD Updates, CMS submission packages, funding tables, and supporting narratives.
• Translate project plans, milestones, budgets, risks, and outcomes into funding documentation that supports CMS approval and compliance.
• Coordinate responses to CMS requests, questions, approval conditions, and follow-up activities.
• Track submission schedules, funding deadlines, and Federal Financial Participation (FFP) requirements.

Budgeting & Financial Management

• Maintain project funding and financial tracking reports.
• Track federal and state funding allocations, expenditures, encumbrances, forecasts, and budget variances.
• Support budget planning and forecasting activities across MassHealth D&A initiatives.
• Review timecard coding and resource allocation reporting for compliance.

Contract & Procurement Support

• Support development and review of: RFPs, Contracts, Contract Amendments, Interagency Agreements, Statements of Work (SOWs)
• Ensure funding approvals align with contracts, procurements, and vendor activities.
• Track vendor deliverables, contract periods, amendment status, and spending limits.
• Support vendor invoice and contract management activities.

Stakeholder Coordination

• D&A Leadership
• PMO
• IT Teams
• Finance
• OFFR
• Procurement
• Legal
• Vendors
• CMS Stakeholders

Facilitate meetings, gather project updates, track action items, and ensure documentation accuracy.

Coordinate across multiple internal and external organizations.

Reporting & Executive Communications

• Executive Briefings
• Funding Status Reports
• Budget Reports
• Contract Summaries
• Risk Assessments
• Decision Support Materials

Support monthly, quarterly, and annual reporting activities.

Present financial and project information to executive leadership and stakeholders.

Governance & Documentation

• Maintain document repositories, templates, SOPs, version controls, and quality assurance processes.
• Ensure project and funding documentation is complete, accurate, auditable, and compliant.
• Support compliance reporting, systems certification activities, and governance reviews.
• Promote project management, funding, and documentation best practices.

Required Qualifications

Bachelor's degree in Business Administration, Finance, Public Administration, Information Systems, or related field, or equivalent experience.

5+ years of experience in

• Program Management
• Project Management
• Grants Management
• Public Funding Administration
• Contract Management
• Project Finance

Experience managing

• Project Budgets
• Financial Forecasting
• Funding Documentation
• Resource Allocation Tracking
• Financial Reporting

Experience supporting

• Contract Administration
• Vendor Management
• RFP Processes
• SOW Development
• Procurement Activities

Experience coordinating complex cross-functional stakeholders.

Strong analytical, organizational, and executive communication skills.

Excellent writing and documentation capabilities.

Ability to manage multiple priorities and compliance-driven deliverables.

Preferred Qualifications

• Medicaid, MassHealth, CMS, or Healthcare industry experience.
• Experience supporting APDs (Advanced Planning Documents).
• Experience with federal funding programs and FFP funding.
• Experience supporting government technology programs.
• Experience within PMO organizations.
• Experience supporting large-scale data, analytics, or technology initiatives.

Core Skills

• Project Funding Management
• APD Development
• CMS Funding Support
• Federal Funding Administration
• Grants Management
• Contract Administration
• Vendor Management
• Budget Planning & Forecasting
• Financial Reporting
• Cost Allocation
• Procurement Support
• RFP Development
• SOW Management
• Compliance Documentation
• Stakeholder Management
• Executive Reporting
• Risk Management
• PMO Governance
• Medicaid Programs
• Healthcare Technology Projects