Project Finance Analyst I

Altasciences; Oregon; Hybrid; USD 65,000 - 75,000; Full time

Job summary

Altasciences is seeking a Project Finance Analyst I to provide financial support for projects, ensuring budgets, billing, and revenue are accurately loaded and reconciled.

You will prepare sponsor accruals, analyze monthly results, and collaborate with cross-functional teams to reflect scope changes and timelines in forecasts.

Qualifications

• Bachelor's degree in accounting or related field or equivalent work experience.
• Minimum of 1 year of related experience.
• MS Word, Excel, Outlook and Power Point proficiency.
• Workday ERP experience preferred.
• Ability to read and interpret technical documents and manuals.
• Ability to write advanced reports and correspondence.
• Strong communication skills (verbal and written).
• Ability to present to groups and manage multiple priorities.

Responsibilities

• Load project budgets into financial systems and reconcile against contracted values.
• Load and reconcile billing schedules for accuracy and compliance.
• Load revenue schedules and ensure contract term compliance.
• Move budgets across sites in the system to align funding with work performed.
• Record revenue recognition for milestones and billable transactions.
• Prepare monthly/quarterly sponsor accruals and validate balances.
• Analyze monthly project performance, variances, and WIP/Deferred revenue.
• Conduct project-level revenue and cost analysis and reporting.
• Monitor WIP/Deferred revenue and contract activation reports.
• Prepare monthly project reporting including backlog and ad-hoc analyses.
• Collaborate with project management to adjust projections for changes.
• Ensure payments align with SOW timelines and approvals.
• Communicate change orders to staff and stakeholders.
• Serve as central point of contact for project communications.

Skills

Communication skills

Verbal and written communication

Multitasking

Interpersonal skills

Attention to detail

Relationship building

Education

Bachelor's degree in accounting or related field

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Workday ERP (preferred)

Job description

About the Role

The Project Finance Analyst I will provide project financial support and direction on assigned projects, ensuring project financials are properly monitored and managed in pursuit of maximizing project profitability and cash flow.

What You’ll do here

• Load project budgets to financial management systems. Review, reconcile, and approve loaded project budgets to ensure accuracy / tie-out against contracted values.
• Load billing schedules to financial management systems. Review, reconcile, and approve loaded project billing schedule to ensure accuracy / tie-out against contracted values and compliance to negotiated contract terms.
• Load revenue schedules to financial management systems. Review, reconcile, and approve loaded project revenue schedules to ensure accuracy / tie-out against contracted values and compliance to negotiated contract terms.
• Perform work movements, as required, moving budget from one site to another within the financial management system to ensure revenue is aligned where work is being performed Maintain configuration of Project and Contract modules, including assignment of Rate Sets / Plans to Activities and configuration of Contract Lines.
• Record revenue recognition within financial management system for milestone, spread even, usage-based units and billable project transactions within the month-end close deadline.
• Prepare monthly / quarterly Sponsor accruals and/or validate Sponsor accruals / receivable balances.
• Prepares project level actual versus budget/forecast variance analysis monthly as well as monthly reports for distribution in analyzing monthly results.
• Conduct monthly review and analysis of assigned projects, including review of revenue recognition, project performance variances, and WIP/Deferred revenue positions.
• Perform project level WIP/Deferred revenue reconciliations as required.
• Monitor WIP/Deferred revenue, over the Limit and Contract activation reports, and resolve/escalate unusual activity.
• Prepare monthly reporting requirements for assigned projects, including unsigned contract opportunities, backlog, and other ad-hoc financial analysis as required.
• Work with project management to ensure accurate projections taking into consideration changing project timelines, changes in scope and budget to actual comparisons which may require change orders.
• Responsible for ensuring that payments do not exceed SOW timelines.
• Responsible for ensuring change orders are executed and communicated to appropriate personnel.
• Act as a central contact for the project team for designated project communications, correspondence, and associated documentation.
• Participate in (study) team meetings/Project kick off meetings and interaction with cross functional staff to verify information and/or triage new data issues or prior identified action items.

What You’ll Need to Succeed

• Bachelor's degree in accounting or related field or equivalent work experience required.
• Minimum of 1 year of related experience.
• Intermediate to Advance knowledge of MS Word, Excel, Outlook and Power Point.
• Experience with Workday ERP is preferred.
• Ability to read and interpret technical documents and industry specific manuals.
• Ability to write advanced reports and correspondence.
• Ability to speak effectively before groups of customers or employees of the organization.
• Bilingual proficiency in French may be required, depending on location.
• Excellent verbal and written communication skills.
• Well-developed interpersonal skills are required.
• Personal/professional integrity and proven discretion in handling confidential information.
• Ability to develop strong trusting relationships in order to gain support and achieve results.
• Capable of managing multiple conflicting priorities.
• Must be self-directed, motivated, and have a willingness to take the initiative to identify and anticipate client needs and make recommendations for implementation.
• Good interpersonal skills.
• Critical thinking, initiative, and good judgement as well as constructive problem solving
• Ability to set priorities and work in an organized manner.
• Strong attention to detail.
• Professional demeanor, including the ability to demonstrate the upmost discretion pertaining to employee information.
• Proven ability to work as part of a team in a very fast paced, deadline-driven environment.
• Strong MS Office skills including Word, Excel, PowerPoint and Outlook and familiarity with HRMS systems.
• Relevant industry experience is a plus.

Work Authorization & Sponsorship

Applicants must be legally authorized to work in the United States. Altasciences is unable to provide sponsorship, sponsorship transfers, or visa maintenance for this position. All applicants must possess valid work authorization that does not require employer sponsorship now or in the future.