Project Facilitator

Tectonic Engineering; Latham (NY); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Mentoring and development

Tuition reimbursement

Paid time off

Paid holidays

401(k) with profit sharing

Medical/Dental/Vision/Life

HDHP with HSA

FSAs

Commuter benefits

Disability coverage

Employee Assistance Program

Job summary

Tectonic Engineering in Latham, NY is seeking a full-time Project Facilitator to join our in-office team. This in-person role focuses on high-volume data entry for multiple projects, supporting client purchase orders, and billing.

You will perform general administrative tasks, maintain organized records, and collaborate with project and billing teams. Candidates should have at least two years of experience, a HS diploma, strong computer skills (MS Office; Smartsheet a plus), and excellent

Qualifications

• Minimum of two years of relevant experience and a HS Diploma/equivalent.
• Experience in a fast-paced environment requiring multitasking.
• Professional interoffice relationships and expeditious work completion.
• Exceptional computer skills, especially in Microsoft Office; Smartsheet is a plus.
• Outstanding interpersonal and communication skills.
• Good judgment in practical matters.
• Self-motivated, efficient, adaptable, and detail-oriented.
• Valid driver’s license and access to a personal vehicle.

Responsibilities

• High-volume data entry for multiple projects.
• Assist with client purchase orders and billing.
• General administrative duties: scanning, copying, filing, and recordkeeping.
• Maintain organized project and billing records.
• Communicate effectively with project and billing teams.

Skills

Attention to detail

Multitasking

Communication

Interpersonal skills

Self-motivation

Education

HS Diploma or equivalent

Tools

Microsoft Office Suite

Smartsheet

Job description

Tectonic, a multi-disciplined professional engineering firm, is currently seeking a full-time Project Facilitator to join our Latham, NY Office. This position offers excellent opportunity for professional growth and development!

ESSENTIAL FUNCTIONS

This full-time, in-person role involves high-volume data entry for various projects, assisting with client purchase orders, and billing. The position also includes general administrative duties such as scanning, copying, filing, and maintaining organized records. Strong attention to detail, the ability to multitask, and effective communication with project and billing teams are essential to this position's daily functions.

QUALIFICATIONS

• Minimum of two years of relevant experience and a HS Diploma/equivalent;
• M ust have demonstrated experience working in a fast-paced environment where multi-tasking is required;
• Must maintain professional interoffice relationships while ensuring work is completed in an expeditious manner;
• Exceptional computer skills, especially in Microsoft Office Suite; Smartsheet is a plus.
• Outstanding interpersonal and communication skills;
• Good sense and sound judgement in practical matters;
• Self-motivated, able to work efficiently, adapt easily, and be very detail oriented, as accuracy is essential;
• Valid driver’s license and personal vehicle.

PHYSICAL REQUIREMENTS

In order to perform the essential functions of this position, the candidate must be able to constantly assume a stationary position, and must handle and/or feel documents, materials, and/or equipment to perform necessary tasks, sometimes repetitively. The candidate must be able to occasionally maneuver within the office to access file cabinets, office machinery, etc., and may exert up to 15 lbs. of force occasionally. Constantly, they must be able to receive and convey detailed or important information with others via the Corporate e-mail system, telephone system, and in person. The physical demands described above are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPETITIVE SALARY & BENEFITS PACKAGE

• Opportunities for mentoring, professional development and career advancement
• Tuition reimbursement to advance education
• Paid time off, including vacation, sick leave, and personal days
• Company-observed, paid holidays
• 401(k) retirement plan with profit-sharing opportunities
• Comprehensive group medical insurance, including health, dental, vision, and life coverage
• High Deductible Health Plan (HDHP) option paired with a Health Savings Account (HSA)
• Flexible spending accounts (FSAs) for medical expenses and dependent care
• Commuter benefits for public transportation costs
• Short and long-term disability coverage
• Employee Assistance Program

PAY RANGE

Tectonic’s goal is to compensate employees fairly and equitable across all positions Companywide. Our advertised pay ranges are representative of our good faith effort to provide a reasonable anticipated salary range. The offered pay may be outside of the provided salary range based upon the selected candidate’s work location, experience, education, certifications, and capabilities compared to the advertised position.

Pay Range: $22.00 - $24.00 / hour

We are an equal opportunity/affirmative action employer, and highly encourage resumes from all interested parties including women, minorities, veterans and persons with disabilities. All qualified applicants will be afforded equal employment opportunities without discrimination on the basis of race, creed, color, national origin, sex, age, disability, marital status, or any other protected class.

Tectonic participates in the USCIS E-Verify Program to verify that all new hires are authorized to work in the United States