Project Executive - PMO Center of Excellence

Netsmart Technologies, Inc.; Overland Park (KS); On-site; USD 140,000 - 170,000; Full time

Benefits offered by this job

Smartsheet integration

PMO training program

Job summary

Netsmart is seeking a Project Executive to lead the PMO Scheduling Center of Excellence, establishing enterprise scheduling standards and master templates. You will partner with Sales, Operations, Resource Management, and AI teams to improve forecasting accuracy, reporting, and governance across a complex portfolio.

You will drive audits, develop scalable processes, and coach project managers on scheduling best practices, PMI-aligned methods, and consistent controls across the organization.

Qualifications

• Bachelor's degree in a relevant field is required.
• PMP certification is required.
• 10+ years managing detailed master project schedules in PMO or similar.
• Deep expertise in enterprise scheduling and portfolio planning.
• Knowledge of PMI principles, earned value, critical path analysis.
• Experience with Smartsheet, MS Project, Primavera P6, PSA platforms.

Responsibilities

• Lead the PMO Scheduling Center of Excellence and governance.
• Develop and maintain enterprise scheduling standards and templates.
• Create repeatable scheduling frameworks across service lines.
• Partner with Sales/Delivery to craft customized schedules.
• Improve forecasting, schedule accuracy, and portfolio visibility.
• Ensure schedules reflect dependencies, risks, and resources.
• Lead audits and address scheduling risks and gaps.
• Develop reporting for leadership on performance and health.
• Deliver training and coaching on scheduling best practices.
• Drive PMI-aligned standards and process improvements.
• Collaborate with Ops, Resource Management, and AI teams on automation.
• Evaluate tools and dataflow across Smartsheet, PSA, and resourcing.

Skills

Enterprise scheduling

PMO governance

Forecasting accuracy

Stakeholder management

Analytical skills

Communication

Leadership

Education

Bachelor's degree in related field

PMP certification

Tools

Smartsheet

Microsoft Project

Primavera P6

PSA platforms

Data reporting tools

Job description

We're looking for a Project Executive to lead the development and evolution of our PMO Scheduling Center of Excellence. This role will establish enterprise scheduling standards, create and maintain master project templates, and drive consistent planning practices across a complex project portfolio. The Project Executive will partner with Sales, Operations, Resource Management, and AI Automation teams to improve forecasting accuracy, project controls, and reporting capabilities. This leader will conduct project audits, champion scheduling best practices, and strengthen organizational compliance with PMI project management standards. The ideal candidate brings deep expertise in enterprise-level scheduling, complex project environments, and the ability to build scalable processes that support business growth.

Key Responsibilities

PMO Scheduling Center of Excellence

• Establish and lead the PMO Scheduling Center of Excellence.
• Define and maintain enterprise scheduling standards, methodologies, governance processes, and master project schedule templates.
• Develop repeatable scheduling frameworks that support project delivery across multiple service lines.

Project Planning and Forecasting

• Partner with Sales and Delivery teams to create customized project schedules that support realistic scope, cost, and timeline assumptions.
• Improve project forecasting, schedule accuracy, and portfolio visibility.
• Ensure project schedules account for dependencies, risks, resource constraints, and critical path activities.
• Support portfolio-level planning and long-range capacity forecasting.

Governance and Compliance

• Lead schedule audits across in-flight projects to evaluate compliance with PMO standards.
• Identify schedule risks, planning gaps, and opportunities for corrective action.
• Develop reporting that provides leadership with visibility into project performance and schedule health.

PMO Capability Development

• Deliver training and coaching to project managers on scheduling best practices and project controls.
• Serve as a trusted advisor to PMO leadership on scheduling strategy and process improvements.
• Drive adoption of PMI-aligned project management standards and methodologies.

Operational Excellence and Technology

• Collaborate with Operations, Resource Management, and AI Automation teams to identify workflow efficiencies and automation opportunities.
• Support accurate reporting for earned value, percent complete, critical path, resource constraints, and other project health indicators.
• Evaluate and recommend scheduling, project management, resource planning, and reporting tools that support future growth.
• Help strengthen connectivity and data flow across Smartsheet, PSA, and centralized resource management processes.

Qualifications

Required

• Bachelor's degree in Business, Project Management, Engineering, Information Systems, or a related field
• Project Management Professional (PMP) certification required
• 10+ years of experience managing highly detailed and complex master project schedules within a PMO, MSP, professional services, consulting, technology, healthcare IT, or similar project-driven environment
• Deep expertise in enterprise project scheduling methodologies, project controls, and portfolio planning
• Experience developing and governing scheduling standards across multiple projects, programs, or portfolios
• Strong knowledge of PMI principles, earned value management, percent-complete tracking, critical path analysis, resource forecasting, dependency management, and schedule risk analysis
• Proven success leading PMO governance, audit, compliance, or Center of Excellence initiatives
• Experience partnering with executive and cross-functional leaders to improve forecasting accuracy, project visibility, and operational performance
• Strong analytical, communication, facilitation, training, and stakeholder management skills
• Experience using enterprise scheduling and project management tools such as Smartsheet, Microsoft Project, Primavera P6, PSA platforms, or comparable solutions.

Preferred

• PMO, program management, enterprise scheduling, or project controls leadership experience
• Experience implementing or optimizing Professional Services Automation and resource management processes
• Experience evaluating and implementing project management technologies and reporting solutions
• Experience with AI-enabled workflow automation or digital transformation initiatives
• Advanced experience building executive dashboards and project performance reporting frameworks.

What Success Looks Like

• Enterprise-wide adoption of standardized scheduling methodologies and master project templates.
• Improved accuracy of project timeline, cost, and resource forecasts.
• Increased PMO compliance through consistent project audits and governance processes.
• Enhanced leadership visibility through meaningful project health and performance reporting.
• Scalable planning processes and technology recommendations that support continued growth.
• Measurable improvement in project predictability, resource utilization, and operational efficiency.

#LI-GB1

Netsmart is proud to be an equal opportunity workplace and is an affirmative action employer, providing equal employment and advancement opportunities to all individuals. We celebrate diversity and are committed to creating an inclusive environment for all associates. All employment decisions at Netsmart, including but not limited to recruiting, hiring, promotion and transfer, are based on performance, qualifications, abilities, education and experience. Netsmart does not discriminate in employment opportunities or practices based on race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, physical or mental disability, past or present military service, or any other status protected by the laws or regulations in the locations where we operate.

Netsmart desires to provide a healthy and safe workplace and, as a government contractor, Netsmart is committed to maintaining a drug-free workplace in accordance with applicable federal law. Pursuant to Netsmart policy, all post-offer candidates are required to successfully complete a pre-employment background check, including a drug screen, which is provided at Netsmart's sole expense. In the event a candidate tests positive for a controlled substance, Netsmart will rescind the offer of employment unless the individual can provide proof of valid prescription to Netsmart's third party screening provider.

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