Project Executive - Facility Solutions

Gray Mechanical Contractors, LLC; Houston (TX); On-site; USD 110,000 - 180,000; Full time

Job summary

Gray Mechanical Contractors, LLC in Houston seeks a Project Executive - Facility Solutions to own full-cycle capital replacement projects from scoping to closeout. You’ll identify opportunities, quote, close, and coordinate with service, PM, Dispatch, and Accounting teams to deliver reliable plant upgrades for commercial facilities.

You’ll be responsible for building relationships with facility managers, pursuing new projects, and ensuring budgets and timelines are met while coordinating with

Qualifications

• High school diploma or GED.
• Ability to read mechanical and plumbing drawings and specifications.
• Ability to build detailed estimates and manage budgets and change orders.
• Ability to lead field crews and subcontractors across multiple projects.
• Valid driver’s license and acceptable driving record.
• 5+ years in commercial HVAC and/or plumbing project management, estimating, or technical sales.
• Hands-on experience with chiller replacements, central plant equipment, and crane/rigging picks.
• Working knowledge of permitting and inspections.

Responsibilities

• Identify capital replacement and new equipment opportunities.
• Use service and PM reports, equipment age, and customer relationships to generate leads.
• Partner with service technicians, PM teams, and Maintenance Solutions.
• Build relationships with facility managers and decision makers.
• Pursue new customers and projects.
• Qualify budget, timeline, and decision process.
• Maintain an accurate pipeline and forecast.
• Perform site surveys and verify existing conditions.
• Define scope and select equipment.
• Source equipment, crane, rigging, and subcontractor pricing.
• Build detailed labor, equipment, and material estimates.
• Deliver clear proposals that address electrical, permits, lead times, clarifications, and exclusions.
• Maintain a disciplined follow-up cadence on all open proposals.
• Negotiate scope, pricing, and terms.
• Secure signed contracts and purchase orders.
• Review contract terms, insurance, and billing requirements.
• Set up projects and lead internal kickoff with Dispatch, field leads, and Accounting.
• Procure equipment and materials and track lead times.
• Manage submittals, permits, and inspections.
• Schedule outages, cranes, rigging, and subcontractors.
• Lead crews and subcontractors to deliver scope safely.
• Own the project budget, cost, and margin.
• Document and price change orders before extra work begins.
• Coordinate start-up and commissioning.
• Bill on schedule and track retainage and lien deadlines.
• Deliver closeout documents, warranties, and O&M manuals.
• Hand off completed projects to our Account Executives for planned maintenance agreements.

Skills

Field leadership

Estimating

Sales & closing

Customer relationship management

Education

Associate's or Bachelor's in Construction Management or related field

Tools

ServiceTrade

Microsoft 365

Job description

Gray Mechanical Contractors is a commercial HVAC and plumbing contractor serving the Houston market. Our Building Services team keeps critical systems running for facility owners and managers across the region. We build long-term relationships through accountability, technical skill, and doing what we say we’ll do.

The Role

The Project Executive - Facility Solutions owns new equipment and capital replacement projects from start to finish. This includes chiller replacements, new chillers, boilers, cooling towers, rooftop units, and plumbing systems.

This is a full-cycle role. You find the work, quote it, close it, and build it through start-up, billing, and closeout. You'll partner with our service, planned maintenance, Dispatch, and Accounting teams to turn equipment needs into planned projects.

If you have a strong field background, know central plant equipment, and want to own both the sale and the execution, this role was built for you.

What You’ll Do

• Identify capital replacement and new equipment opportunities
• Use service and PM reports, equipment age, and customer relationships to generate leads
• Partner with service technicians, PM teams, and Maintenance Solutions
• Build relationships with facility managers and decision makers
• Pursue new customers and projects
• Qualify budget, timeline, and decision process
• Maintain an accurate pipeline and forecast
• Perform site surveys and verify existing conditions
• Define scope and select equipment
• Source equipment, crane, rigging, and subcontractor pricing
• Build detailed labor, equipment, and material estimates
• Deliver clear proposals that address electrical, permits, lead times, clarifications, and exclusions

Sell & Close

• Maintain a disciplined follow-up cadence on all open proposals
• Negotiate scope, pricing, and terms
• Secure signed contracts and purchase orders
• Review contract terms, insurance, and billing requirements
• Set up projects and lead internal kickoff with Dispatch, field leads, and Accounting

Execute & Close Out

• Procure equipment and materials and track lead times
• Manage submittals, permits, and inspections
• Schedule outages, cranes, rigging, and subcontractors
• Lead crews and subcontractors to deliver scope safely
• Own the project budget, cost, and margin
• Document and price change orders before extra work begins
• Coordinate start-up and commissioning
• Bill on schedule and track retainage and lien deadlines
• Deliver closeout documents, warranties, and O&M manuals
• Hand off completed projects to our Account Executives for planned maintenance agreements

What We’re Looking For

Required

• High school diploma or GED
• Ability to read mechanical and plumbing drawings and specifications
• Ability to build detailed estimates and manage budgets and change orders
• Ability to lead field crews and subcontractors across multiple projects
• Valid driver’s license and acceptable driving record

Preferred

• 5+ years in commercial HVAC and/or plumbing project management, estimating, or technical sales
• Hands-on experience with chiller replacements, central plant equipment, and crane/rigging picks
• Strong field background
• Associate’s or Bachelor’s in Construction Management, Mechanical Engineering, HVAC/R Technology, Business, or related field
• Experience with ServiceTrade and Microsoft 365
• Working knowledge of permitting and inspections

What Sets Candidates Apart

• You take ownership of outcomes, not just tasks
• You follow up without being reminded
• You communicate clearly with customers, crews, and leadership
• You protect margin and document changes before work begins

Why Gray Mechanical

• Ownership of real capital projects, start to finish
• A built-in lead source from our service and maintenance teams
• Direct access to leadership and room to grow

Gray Mechanical Contractors, LLC is an Equal Opportunity Employer. All employment decisions are based on competence, performance, core values, and business needs.