Project Execution Coordinator

Burns & McDonnell

Missouri

On-site

USD 42,000 - 65,000

Full time

9 days ago

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Job summary

Burns & McDonnell is seeking an Assistant Project Specialist to support project leadership across the lifecycle. You will help with client communications, scheduling, financial health, and documentation to ensure milestones are met.

The role requires coordinating with internal teams to deliver consistent project execution and accurate reporting. Daily tasks include planning on-site and off-site meetings, processing invoices and change orders, maintaining schedules, and generating monthly

Qualifications

Bachelor's degree in business, accounting, communications, construction management, or related degree required.
Or, associate's degree and 2 years of experience required.
Or, High School Diploma/GED and 4 years related experience required.
Experience with one or more cost management systems preferred.
Ability to work independently, think creatively and analytically and make quick and sound decisions.
Strong problem-solving skills.
Strong organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
Demonstrated ability to communicate with all levels within an organization.
Ability to track and follow up on multiple items with various timelines.
Knowledge of Microsoft Word, Excel, Adobe and/or Bluebeam, and PowerPoint is required.
Basic knowledge of SharePoint, customer relationship management software and Microsoft Teams preferred.

Responsibilities

Proactively communicate with project team, client representatives, vendors and subcontractors on project development.
Assist with identifying, monitoring, and analyzing progress of key project needs and milestones.
Plan, coordinate and facilitate on-site and off-site meetings.
Verify accuracy and compliance with project requirements of bills/invoices and expense reports.
Assist with data entry on projects, including processing change orders and overseeing accounts payable.
Enter project scheduling information and monitor RFIs in CM software.
Support safety forms and file management to monitor project compliance.
Publish site-specific emergency action plans with inputs from project manager and site staff.
Create new projects using CM software and provide daily reports to leadership.
Coordinate training programs and records for project personnel to ensure compliance.