Project/Event Coordinator

Michigan State University College of Engineering; East Lansing (MI); Hybrid; USD 20,000 - 40,000; Full time

Job summary

A leading university seeks a Project/Event Coordinator to manage daily operations and event activities within the College of Engineering. The role involves planning and executing various events, providing strategic support, and ensuring high-quality service delivery. Ideal candidates will have strong organizational and communication skills, along with experience in event management. This position is primarily in-person but may allow for some remote work based on departmental needs.

Qualifications

• 1-3 years of related work experience in event planning.
• Experience in word processing, database, spreadsheet, and presentation software.

Responsibilities

• Develop and execute events supporting College of Engineering initiatives.
• Coordinate and track progress on special projects assigned by senior leadership.
• Manage daily administrative functions of the Dean's Suite.

Skills

Customer Service

Organizational Skills

Communication

Education

Four-year college degree in Public Relations, Communications, Hospitality, Business

Tools

Microsoft Office Suite

Job description

Join to apply for the Project/Event Coordinator role at Michigan State University College of Engineering

1 week ago Be among the first 25 applicants

Join to apply for the Project/Event Coordinator role at Michigan State University College of Engineering

Position Summary

Develops, plans, coordinates, and manages the daily administrative operations and event activities within the Dean's Suite of the College of Engineering. Maintains operational and event records, oversees logistics, ensures alignment with College priorities, and coordinates assigned projects. Provides strategic support to senior leadership and ensures high-quality service delivery.

This position is primarily in person due to its high level of engagement with daily operations and campus partners. While the College of Engineering embraces a hybrid work model to support flexibility, any remote work must align with the responsibilities of the role and is subject to mutual agreement with the supervisor based on departmental needs.

Key Responsibilities

Event Planning and Execution:

• Design, develop, and execute a wide range of events that support the College of Engineering’s strategic initiatives.
• Events may range from large college-wide gatherings to smaller, specialized activities tailored to specific audiences.
• Oversee all aspects of event logistics, including venue selection, contract negotiation, vendor coordination, catering, technology setup, marketing, and on-site execution.
• Develop event timelines and manage task lists to ensure all event elements are executed on schedule.
• Monitor event budgets and expenditures, ensuring alignment with College priorities and cost-effectiveness.
• Serve as the primary point of contact during events, troubleshooting issues as they arise, and ensuring a high-quality attendee experience.
• Conduct post-event evaluations and prepare reports summarizing successes, challenges, and recommendations for future improvements.
  
  

Project Coordination And Strategic Support

• Coordinate and track progress on special projects assigned by the Chief of Staff and senior leadership.
• Develop project plans, manage timelines, and ensure deliverables are completed accurately and on time.
• Collaborate across departments and units to align project objectives with the College's goals.
• Conduct research and prepare summaries, reports, and presentations to support strategic planning.
• Analyze operational and engagement data to inform decision-making and continuous improvement efforts.
  
  

Operational Oversight And Business Process Management

• Lead and manage the daily administrative functions of the Dean's Suite.
• Serve as the primary point of contact for the Dean’s Office, including managing the College’s lost and found.
• Develop, implement, and refine standard operating procedures (SOPs) to enhance operational efficiency and consistency.
• Respond to operational issues promptly and coordinate necessary resources to resolve concerns.
• Manage space reservations, technology needs, office supplies, and general suite logistics.
• Coordinate calendars and travel arrangements for select members of the Dean’s Office leadership team.
• Act as a liaison with university service units, vendors, and external contacts to fulfill operational needs.
  
  

Minimum Requirements

Knowledge equivalent to that which would normally be acquired in a four-year college degree in Public Relations, Communications, Hospitality, Business or in an area related to the work being performed; one to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special events; or an equivalent combination of education and experience. Experience in word processing, database, spreadsheet, desktop publishing, and/or presentation software.

Desired Qualifications

• The ideal candidate will demonstrate excellent customer service and interpersonal skills, with the ability to engage effectively with a wide range of internal and external stakeholders.
• A strong commitment to professionalism and the ability to foster a welcoming, inclusive, and respectful environment are essential.
• Demonstrated ability to manage multiple priorities with attention to detail.
• Strong written and verbal communication skills; able to foster a positive and inclusive work environment.
• Experience managing events from concept to execution, including virtual and hybrid formats.
• Skilled in Microsoft Office Suite and open to learning new platforms for project management and file sharing.
• Ability to analyze and present data to inform continuous improvement efforts.
• Self-starter with strong organizational skills and the ability to work independently and collaboratively.
• Knowledge of MSU brand standards
  
  

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Applications Must Include

• Cover Letter
• Resume
• The names and contact information of three professional references.
  
  

Work Hours

STANDARD 8-5

Website

https://engineering.msu.edu/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding eligibility ends May 13, 2025, 11:55 PM

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

Referrals increase your chances of interviewing at Michigan State University College of Engineering by 2x

Sign in to set job alerts for “Project Event Coordinator” roles.

Meridian Charter Township, MI 3 weeks ago

Recreation Event and Volunteer Coordinator

East Lansing, MI $20.00-$40.00 4 months ago

CDS Full Time Event Manager - Product Demonstration

East Lansing, MI $51,000.00-$63,500.00 1 week ago

CDS Full Time Event Manager - Product Demonstration

East Lansing, MI $51,000.00-$63,500.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.