Project Engineer, Construction

Stanfordmedicinechildrenshealth; Palo Alto (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Stanford Medicine Children’s Health in Palo Alto is seeking a Project Engineer to support project-delivery on capital improvement projects under the supervision of the Design, Construction leadership. The PE assists with controls, documentation, budgeting, schedules, risk tracking, and closeout, contributing to on-time, on-budget project outcomes.

The role involves collaboration with PMs, CMs, and vendors, preparing cost estimates, keeping records current and auditable, and helping implement

Responsibilities

• Provide project controls, documentation, coordination, and analysis in support of PMs and CMs.
• Supports projects of varying size and complexity under an assigned PM or CM; task ownership increases with demonstrated capability.
• Assists with procurement documentation, bid analysis, contract exhibits, and vendor performance tracking.
• Documents lessons learned and proposes updates to Hospital Standards through the assigned PM.
• Supports project managers and project team with creating, tracking, and updating design and construction schedules.
• Collaborates with project teams in developing detailed project plans/designs including preparing cost estimates and budgets.
• Meets regularly with project team to stay abreast of and track the status of design and construction projects at all stages.

Job description

JOB SUMMARY

This paragraph summarizes the general nature, level and purpose of the job. The Project Engineer (PE) provides project-delivery support to Project Managers and Construction Managers on capital improvement projects for Stanford Medicine Children's Health under the general supervision of the Director of Design, Director of Construction, or Program Manager. The PE supports project controls, coordination, documentation, financial tracking, schedule support, risk and issue tracking, and closeout. Project Engineers may be assigned responsibility and ownership for specific tasks or defined portions of a project, with task ownership increasing with demonstrated capability.

ESSENTIAL FUNCTIONS

• Provide project controls, documentation, coordination, and analysis in support of PMs and CMs.


• Supports projects of varying size and complexity under an assigned PM or CM; task ownership increases with demonstrated capability.


• Assists with procurement documentation, bid analysis, contract exhibits, and vendor performance tracking.


• Documents lessons learned and proposes updates to Hospital Standards through the assigned PM.


• Supports project managers and project team with creating, tracking, and updating design and construction schedules.


• Collaborates with project teams in developing detailed project plans/designs including preparing cost estimates and budgets.


• Meets regularly with project team to stay abreast of and track the status of design and construction projects at all stages.


• Prepares meeting agendas, meeting materials, and notes as needed. Records and distributes minutes summarizing matters discussed decisions made, and follow up action items. Track action items to resolution.


• Reviews project documentation for completeness and consistency; coordinates corrections with the document owner and escalates material discrepancies.


• Supports document control, including distribution, revisions, field changes, and approvals.


• Ensures project records are complete, accurate, current, auditable, maintained, and archive properly in accordance with department standards.


• Identifies and recommends improvements to project-delivery processes, tools, templates, and standards.


• Supports implementing quality control measures and project compliance.


• Identifies project barriers, resolves complex technical problems, and recommends standards to mitigate project risk and improve delivery outcomes.


• Maintains effective and on-going communications with construction and contractor management teams


• Supports the selection process and contract negotiations for consultants, contractors, and vendors.


• Provides initial review of pay applications, change orders, and other incoming construction documents.


• Maintains cost records, supports forecasts and reconciliations, and prepares financial reports for PM/CM review.


• Maintains the project risk and issue logs, tracks mitigation actions, and escalates overdue or high-impact items.


• Supports financial and administrative closeout in accordance with department soft-close and hard-close procedures.


• Support the Change Order Process in the construction project management system, including review of pricing, scope validation, cost backup evaluation, and coordination of negotiations, with recommendations for review by the Project Manager or Construction Manager.


• Support coordination of approved changes.


• May provide occasional weekend coverage for projects in construction.


• Assist the Construction Manager with routine site walks and field inspections to monitor construction progress, quality, and work-in-place;document observations with photos and daily field reports; escalates safety, infection prevention, quality, or scope issues that may result in cost or schedule impacts to construction projects.


• Supports maintaining regulatory documentation and tracking required submissions, inspections, and closeout items.


• Support CM to manage project construction logistics, including vendor badging, parking, deliveries, laydown spaces, contractor safety orientations, and ICRA/PCRA /ILSM compliance.


• Support CM to pla