Project Engineer

Jimmy Jazz; Richmond (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health and wellness benefits

401(k) match

Educational reimbursement

Paid time off

Job summary

Middleburg Communities is seeking a skilled Construction Documentation Coordinator to enforce safety programs and manage project documentation. You will handle electronic files, RFIs, submittals, drawings, and site meeting records, ensuring updates reach the team promptly.

You will also maintain as-built drawings, assist with permit tracking and inspections, coordinate with subcontractors, and help assemble close-out binders for turnover, contributing to high-quality project delivery.

Qualifications

• Bachelor’s degree preferred in Construction Management, Business, Engineering, or related field.
• Proficiency in Microsoft Office 365.
• Understanding of Procore is a plus.
• Strong written and verbal communications skills.
• Ability to organize and interact effectively with others.
• Dedicated to producing high-quality work through passion, self-motivation, and strong discipline.

Responsibilities

• Enforce safety program per company policies and laws.
• Manage and organize electronic documents, hyperlinks, and notify team members of updates.
• Maintain a master list of sketches, specifications, and drawings.
• Oversee submittal process: log, review, submit, track, and distribute to team.
• Oversee RFI process: create, submit, log, track, hyperlink, and distribute to team.
• Support documentation of site meetings.
• Maintain electronic as-built drawings and redlined plans.
• Support project team with documentation, permit tracking, inspections, and subcontractor coordination.
• Assist in collecting and managing close-out documentation and binders.
• Participate in project turnover and final punch list processes.

Skills

MS Office 365

Procore knowledge

Written & verbal communication

Task prioritization

Organization & teamwork

Self-motivation & discipline

Education

Bachelor’s degree in Construction Management, Business, Engineering, or related field

Tools

Procore

Job description

• Job Category Construction
• Employee Type Exempt

• Ensure that the company's safety program is enforced in accordance with the company's best practice policies, as well as all local, state, and federal laws.
• Manage documents such as electronic document files, hyperlinks (e.g., RFIs, submittals, sketches, and inspections), and notify team members of updates.
• Ensure that a master list of all sketches, specifications, and drawings is maintained during the project.
• Manage the submittal process including creation of the submittal log, receipt of submittals, compliance review, submission, logging, tracking and distribution to the project team.
• Manage the RFI process including creation of RFIs, submission, logging, tracking, hyperlinking, and distribution to the project team.
• Provide support for the documentation of site meetings.
• Maintain an electronic as-built drawing package or a set of redlined as-built plans.
• Support the Project Team with documentation, permit tracking, scheduling inspections, contacting subcontractors, and other miscellaneous tasks.
• Assist in the collection and management of project close-out documentation, such as the receipt of necessary documentation from subcontractors, the electronic assembly of close-out documents and the compilation of binders, as well as the transmission of all necessary information.
• Participate in the project turnover process.
• Track completion of all punch list items and distribute the final punch list to the responsible subcontractors.

Knowledge and Experience

• Bachelor’s Degree in Construction Management, Business, Engineering, or related field Preferred.
• Proficiency in Microsoft Office 365, and an understanding of Procore are a plus.
• Strong written and verbal communications skills
• A strong ability to assess and prioritize a variety of tasks, projects, and demands.
• Ability to organize and interact effectively with others
• Dedicated to producing high-quality work through passion, self-motivation, and strong discipline

What we can offer you:

• Great benefits- We offer comprehensive health and wellness benefits tailored to meet your needs. Choose from three medical plan options, including a company-funded HSA plan with 100% premium coverage for employees. We also provide subsidized options for additional family members, as well as dental and vision plan choices. Other benefits include paid time off, paid volunteer time, and company-paid holidays, a 401(k) match, employer-paid Life and AD&D insurance, and educational reimbursement to support your growth.
• A job that challenges you- Middleburg strives for excellence in knowledge, service, and integrity. Excellence in knowledge means that Middleburg recruits and trains top-notch Team Members who are experts in their field and who continue to improve their industry knowledge. Team Members work together to provide excellent customer service that exceeds customers' expectations.
• Great Culture- We embrace a culture of responsible leadership at all levels of our organization that encourages initiative to advance our mission and vision. We honor the dignity of all people, embrace differences, value new ideas, demonstrate empathy, and strive to promote a caring and supportive environment for all. Our team is building a better world, one community at a time.

Who is Middleburg Communities?

At Middleburg Communities, we share a vision for greater value creation through community impact. Our success is rooted in a genuine desire to serve our local communities in thoughtful and holistic ways. By enhancing the lives of others, we contribute positively to neighborhoods and maximize real returns for our partners.

Middleburg is a fully integrated real estate investment, development, and construction firm focused on rental housing in high-growth markets across the southeastern United States. Since 2004, the company has acquired and developed over 22,000 apartment units, executing approximately $3 billion in transactions, and is one of the most active developers and builders of rental housing in the nation with approximately $1 billion in recurring annual development value.

Middleburg Communities is an equal-opportunity employer committed to diversity and inclusion. We welcome qualified applicants from a variety of backgrounds inclusive of their race, color, religion, sexual orientation, gender, gender identity, expression or orientation, genetic information, national origin, age, disability, or status as a disabled or Vietnam-era veteran.