Project Document Control Lead

Damco Spain SL; Elizabeth, Northern (NJ, KY); Hybrid; USD 90,000 - 100,000; Full time

Job summary

APM Terminals Elizabeth seeks an experienced Document Control Lead to establish, lead, and continuously improve document and records control for a major program upgrading a container terminal in New Jersey. You will act as the project authority for controlled information, records governance, and electronic document management across design, procurement, construction, commissioning, and handover.

Responsibilities include maintaining the Master Deliverables Register, governance of SharePoint and

Qualifications

• Five+ years of progressive document control and information management experience.
• Experience on large capital projects with lead capacity.
• Strong knowledge of metadata, numbering, and revision control.
• Ability to analyze workflows and automate controls.
• Willingness to work on-site in Elizabeth, NJ.

Responsibilities

• Establish the Project Document Management Plan and closeout controls.
• Administer governance of SharePoint, Oracle Aconex, and other systems.
• Control the full information lifecycle from registration to disposal.
• Maintain the Master Deliverables Register and forecast workload.
• Coordinate interfaces among owners, designers, contractors, and operations.
• Drive progressive handover with test packs, manuals, and asset data.

Skills

Document control

Information management

Project records

Configuration control

Data governance

Auditing

Education

Bachelor’s degree in engineering, construction management, information or records management, business administration, project management, or a related field

Tools

Oracle Aconex

SharePoint

Power BI

Microsoft 365

Job description

APM TerminalsWhere global trade meets innovation
Step into the engine room of global commerce. At APM Terminals Elizabeth, you’ll be at the center of one of the busiest port complexes in North America. Every container you touch keeps freight moving through the Port of New York C New Jersey, supporting critical supply chains across the East Coast and beyond.
This is a place where speed, scale, and precision come together. You’ll collaborate with high- performing teams in a fast-paced, high-volume environment where safety and operational excellence are the top priorities. Here, your impact is immediate—and global.

Why you’ll love it here

• Be part of a major gateway on the U.S. East Coast
• Experience high-volume, complex terminal operations
• Work with driven teams in a fast-moving environment
• Continuous improvement mindset – where curiosity is encouraged, root-cause problem solving is valued, and making things better every day is part of how we win

Appetizer

At APM Terminals, a global leader in port and terminal operations, we enable global trade and drive sustainable growth. What drives us forward is a mindset of always improving — observing how work happens, identifying what creates value, and removing what gets in the way. We constantly look for smarter, simpler, and safer ways of operating. If you thrive in environments where people value learning and are committed to continuously improve daily operations, join us and be apart of our journey.

We are seeking an experienced Document Control Lead to establish, lead, and continuously improve document and records control for a major program upgrading, expanding, and modernizing a critical container terminal in New Jersey. You will act as the project authority for controlled information, records governance, and electronic document management across design, procurement, construction, commissioning, and operational handover.

What we can offer

At APMT Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to improvement is driven by Lean principles, ensuring that every team member has the opportunity to develop their skills and advance their careers. Experience a diverse, multinational workplace where your operational insights directly influence how we work.

• Innovation: Influence how digital document-management platforms, workflows, reporting, and information controls support a complex terminal-modernization program.

• Work-life balance: Work within a clearly defined, full-time on-site structure, with project-critical support outside normal hours required only when necessary.

• Development: Expand your leadership experience across engineering, construction, technology, commissioning, asset information, and project closeout disciplines.

Key responsibilities

• Establish the Project Document Management Plan, procedures, metadata standards, numbering conventions, review matrices, retention requirements, and closeout controls.

• Lead the administration and governance of SharePoint, Oracle Aconex, and other approved electronic document-management and Common Data Environment solutions.

• Control the complete information lifecycle, including registration, technical review, approval, distribution, revision, archival, legal hold, and authorized disposal.

• Maintain the Master Deliverables Register, monitor planned submissions and overdue reviews, forecast workload, and **escalate** schedule or information risks.

• Coordinate document interfaces among the owner, designers, contractors, suppliers, systems integrators, commissioning teams, and terminal operations.

• Assure data quality through audits, reconciliations, contractor surveillance, access reviews, dashboards, corrective actions, and controls preventing the use of superseded information.

• Drive progressive handover by validating test packs, manuals, warranties, as-built records, asset data, software records, training documentation, and final acceptance dossiers.

What we are looking for

• Bring a continuous improvement mindset, with the ability to analyze workflows, identify root causes, reduce rework, standardize processes, and automate controls where appropriate.

• Demonstrate five or more years of progressive document control, information management, project records, or configuration-control experience on large capital projects, including at least three years in a lead capacity.

• Hold a bachelor’s degree in engineering, construction management, information or records management, business administration, project management, or a related field, or offer an equivalent combination of education and relevant experience.

• Apply strong working knowledge of document numbering, metadata, revision control, approval workflows, controlled distribution, audit trails, information security, records retention, and project turnover.

• Use Microsoft 365 confidently, including Word, Excel, Teams, PowerPoint, and Power BI or comparable reporting tools. Advanced Oracle Aconex and SharePoint administration experience is preferred.

• Work on-site in Elizabeth, New Jersey, support critical activities outside normal working hours when required, and meet United States work-authorization requirements.

Location: Elizabeth, NJ (5 days in Office)
Salary: $90K - $100K

Notice to applicants applying to positions in the United States

Applicants must be authorized to work for any employer in the U.S.

APM Terminals is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities who are applying for positions in the U.S. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

If you are interested in applying for employment with APM Terminals in the U.S. and need special assistance or an accommodation to use our website or to apply for a position, or if you need a reasonable accommodation to perform a job, please contact the applicable Human Resources Department by emailing [e-mail] . Determination on requests for reasonable accommodation are made on a case-by-case basis pursuant to an interactive dialogue between the applicant and the Company.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use your website, apply for a position, or to perform a job, please contact us by emailing [e-mail] .