Project Document Control Administrator

Hitachi, Ltd.; Raleigh (NC); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health Care (medical, dental, vision)

401(k) with company match

Life/AD&D insurance

Disability insurance

Tuition reimbursement

Job summary

Hitachi Energy is seeking a Project Documentation Controller to support power industry projects. You will manage document deliverables, maintain control systems, and coordinate with customers, vendors, and project teams to ensure timely, compliant documentation.

The role emphasizes organization, collaboration, and meticulous record-keeping across the project lifecycle, contributing to reliable project delivery and quality standards.

Qualifications

• Work authorization to work for Hitachi Energy in the United States.
• Diploma or degree in administration, document management, or a related field.
• Bachelor's degree in an engineering-related discipline is advantageous.
• 3+ years of work experience in the documentation management area.
• Proficiency with document management systems and Microsoft Office tools.
• Experience supporting document control activities on large projects.
• Excellent organizational, time management, communication, and team collaboration skills, with attention to detail and the ability to manage multiple priorities.

Responsibilities

• Manage project documentation deliverables in accordance with company and project requirements.
• Maintain and update document control systems for project-related documentation.
• Classify, code, cross-reference, log, and maintain project records throughout their lifecycle.
• Coordinate documentation requirements with customers, vendors, project teams, and other stakeholders.
• Monitor documentation schedules, submissions, approvals, and project deliverables through regular reporting and follow-up.
• Distribute, track, and maintain technical documents, drawings, and specifications for internal and external use.
• Prepare and maintain document registers, transmittals, status reports, inventories, and classification indexes.
• Support audits, compliance activities, risk identification, record retention, and continuous improvement initiatives.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Skills

Organizational skills

Time management

Communication

Team collaboration

Attention to detail

Multitasking

Education

Administration or document management degree

Engineering-related bachelor’s degree (advantage)

Tools

Document management systems

Microsoft Office

Job description

Job Description

The Opportunity

As a Project Documentation Controller, you will play an important role in supporting the successful execution of power industry projects by ensuring project information is accurate, accessible, organized, and delivered on time. You will work closely with engineering, project management, quality, customers, vendors, and other stakeholders to manage the flow of technical and contractual documentation throughout the project lifecycle. Your work will help support efficient project execution, regulatory compliance, quality standards, and effective collaboration across project teams. In this role, you will maintain document control systems, manage document deliverables, coordinate submissions and approvals, track revisions, and support audits and compliance activities. You will gain exposure to large project environments while developing your skills in project documentation workflows, stakeholder coordination, document management systems, and continuous improvement practices. By ensuring project documentation is managed effectively from initiation through closeout, you will contribute to reliable project delivery and support the ongoing modernization and operation of critical power infrastructure.

How You’ll Make an Impact

• Manage project documentation deliverables in accordance with company and project requirements.
• Maintain and update document control systems for project-related documentation.
• Classify, code, cross-reference, log, and maintain project records throughout their lifecycle.
• Coordinate documentation requirements with customers, vendors, project teams, and other stakeholders.
• Monitor documentation schedules, submissions, approvals, and project deliverables through regular reporting and follow-up.
• Distribute, track, and maintain technical documents, drawings, and specifications for internal and external use.
• Prepare and maintain document registers, transmittals, status reports, inventories, and classification indexes.
• Support audits, compliance activities, risk identification, record retention, and continuous improvement initiatives.
• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

Your Background

• Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.
• Diploma or degree in administration, document management, or a related field.
• Bachelor's degree in an engineering-related discipline is advantageous.
• 3+ years of work experience in the documentation management area.
• Proficiency with document management systems and Microsoft Office tools.
• Experience supporting document control activities on large projects.
• Excellent organizational, time management, communication, and team collaboration skills, with attention to detail and the ability to manage multiple priorities.

More About Us

At Hitachi Energy, you will have the opportunity to collaborate with experienced professionals while building valuable project delivery and document management expertise in the power industry.

• Opportunities to work on innovative technologies that shape the future of energy
• A collaborative environment with experienced professionals across the power industry
• Health Care (medical, dental, vision, etc.)
• Financial Wellbeing: (Employer sponsored pension - 401(k) Program with generous company match and contribution, Life/AD&D Insurance, disability insurance)
• Family Care: Life and Family (Legal, pet, auto, home, identity theft, etc.), special needs support, and adoption assistance
• Work-Life: Enhanced leave programs (FMLA, Military Service Leave, Maternal, Paternal, adoption, vacation, and holiday)

• Permissive Time Off: No accrued hours, take the time you need

• Employee Engagement and Development: Employee Resource Groups (depending on location), tuition reimbursement program, on-demand learning platforms

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

Equal Employment Opportunity (EEO)-Females/Minorities/Protected Veterans/Individuals with Disabilities

Protected veterans and qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachis Global Data Privacy Notice.