Project Director

Kids for the Future; Tucson (AZ); On-site; USD 75,000 - 90,000; Full time

Job summary

Frontier Services Group in Tucson, AZ is seeking a Project Director / Estimator to own the financial and administrative aspects of reconstruction projects from estimate to closeout. You will ensure scope integrity, client communication, and accurate billing in Procore.

The role requires 3+ years in restoration estimating or project administration, Xactimate Level 2, and proficiency with Procore, Excel, and Symbility. Office-based with site visits as needed.

Qualifications

• High school diploma required; Associate’s or Bachelor’s in Construction Management or Business preferred.
• 3+ years of restoration estimating or project administration experience.
• Xactimate Level 2 certification required; Symbility cert preferred; IICRC WRT/FSRT and OSHA 10/30 preferred.

Responsibilities

• Perform site inspections, including Docusketch capture and condition documentation.
• Write detailed estimates in Xactimate and Symbility (ESX, PDF) with defined turnaround.
• Present scope and pricing to the customer, clarify contract terms, and secure signed work authorization.
• Upload estimate documents and signed contracts to Procore within 24 hours of execution.
• Serve as the primary administrative point of contact for the customer throughout the project lifecycle.
• Provide regular updates on draw requests, supplements, and billing.
• Maintain accurate Procore records: estimates, contracts, draw logs, supplements, approvals, and COS.
• Coordinate with accounting to ensure billing cadence matches executed draw schedule.
• Create and communicate the project draw schedule at time of contract execution.
• Proactively initiate draw requests in alignment with production milestones.
• Track received payments and follow up on delays or issues.
• Collaborate with PMs to confirm readiness for each billing stage.
• Identify potential supplements due to scope gaps, unforeseen conditions, or code upgrades.
• Submit supplements to carriers or customers, track approval status, and update financials accordingly.
• Maintain supplement logs and revised estimate versions in Procore.
• Ensure all required project documentation is completed: COS, final photos, punch list approvals.
• Confirm drawing payments and supplements have been received.
• Submit final invoice package and close out project in coordination with accounting.
• Archive all job documentation in Procore according to company policy.

Skills

Communication

Organization

Attention to detail

Documentation

Education

High school diploma

Associate’s or Bachelor’s in Construction Management or Business preferred

Tools

Procore

Xactimate

Symbility

Excel

Job description

• Location 5575 Sout Houghton Road,Tucson, AZ, 85747,United States
• Base Pay $75,000.00 - $90,000.00 / Year
• Employee Type FT Exempt

Position Overview

The Project Director / Estimator at Frontier Services Group is responsible for the financial and administrative ownership of assigned reconstruction projects, from estimate to final billing. This includes writing accurate scopes, securing signed agreements, managing draw schedules, submitting supplements, maintaining project documentation, and ensuring complete financial closeout.

The Project Director / Estimator does not manage the field production or subcontractor coordination—that remains with the assigned Project Manager. Instead, the Project Director / Estimator focuses on scope integrity, client communication, billing compliance, and documentation accuracy in Procore.

Key Responsibilities

· Perform site inspections, including Docusketch capture and condition documentation

· Write detailed estimates in Xactimate and Symbility (ESX, PDF) with defined turnaround

· Present scope and pricing to the customer, clarify contract terms, and secure signed work authorization

· Upload estimate documents and signed contracts to Procore within 24 hours of execution

Customer Communication & Documentation

• · Serve as the primary administrative point of contact for the customer throughout the project lifecycle
• · Provide regular updates on draw requests, supplements, and billing
• · Maintain accurate Procore records: estimates, contracts, draw logs, supplements, approvals, and COS
• · Coordinate with accounting to ensure billing cadence matches executed draw schedule
• · Create and communicate the project draw schedule at time of contract execution
• · Proactively initiate draw requests in alignment with production milestones
• · Track received payments and follow up on any delays or customer issues
• · Collaborate with PMs to confirm readiness for each billing stage

Supplement Management

• · Identify potential supplements due to scope gaps, unforeseen conditions, or code upgrades
• · Work with PM and field team to gather required documentation (photos, change conditions, invoices)
• · Submit supplements to carriers or customers, track approval status, and update financials accordingly
• · Maintain supplement logs and revised estimate versions in Procore
• · Ensure all required project documentation is completed: COS, final photos, punch list approvals
• · Confirm all drawing payments and supplements have been received
• · Submit final invoice package and close out project in coordination with accounting
• · Archive all job documentation in Procore according to company policy

Role Boundaries – What This Position Does Not Include

• · Daily scheduling, field coordination, or subcontractor oversight (handled by PM)
• · Project budget creation or buyout responsibilities (handled by PM)
• · Subcontractor procurement, progress inspections, or change order execution in the field

Qualifications

Education: High school diploma required; Associate’s or Bachelor’s in Construction Management or Business preferred

Experience: 3+ years of experience in restoration estimating or project administration. Experience with insurance-based billing, draw schedules, Xactimate and Symbility scopes

Certifications: Xactimate Level 2 required, Symbility Certificate preferred, IICRC WRT or FSRT preferred, and OSHA 10 or 30 preferred

Skills: Proficiency in Xactimate and Symbility (desktop version), Microsoft Excel, and Procore. Strong written/verbal communication and organizational skills. High attention to detail in financial tracking and document control.

Office-based with periodic job site visits for scope validation or customer meetings
Ability to work on-screen for extended periods managing documents, estimates, and Procore records
Must maintain responsiveness to customers and internal staff throughout the project lifecycle.