Project Cost Administrator 1

Convergint Technologies, LLC; Schaumburg (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Life insurance

Parental leave

Paid time off

401(k)

Company vehicle

Job summary

Convergint is seeking a full-time Project Cost Administrator to join our Vertical Market team. You will coordinate invoicing requirements, manage collections on invoicing, and monitor aged AR while partnering with stakeholders to resolve concerns. This role offers growth within a dynamic, customer-focused culture.

This position requires strong financial acumen, excellent communication, and proficiency with ERP and MS Office, with a track record of accuracy and timely reporting.

Qualifications

• Educational background or equivalent in a relevant field.
• Solid accounts receivable/collections knowledge and financial acumen.
• Strong communication and collaboration skills with internal and external partners.

Responsibilities

• Create and manage invoices in the financial system.
• Enter and track invoices across customer portals and aging reports.
• Follow up on payments via email or phone and maintain progress tracking sheets.
• Provide updates to billing teams and assist in monthly financial reporting.
• Support month-end close and help achieve financial targets.

Skills

Interpersonal communication

Analytical thinking

Attention to detail

Team orientation

Adaptability

Customer service

Education

College degree or equivalent

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Key Benefits

• Life insurance
• Parental leave
• Paid time off
• Tuition reimbursement
• 401(k)
• Company vehicle

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Cost Administrator to join our amazing culture for the Vertical Market team. In this role, you will be responsible for coordinating invoicing requirements, collection requirements and collections on invoicing. Working closely with stakeholders to identify any concerns with respect to aged AR. As a Project Cost Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows.

Who You Are

You have a passion for providing world‑class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Cost Administrator.

Who We Are

With 20‑years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced‑based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you'll do with Our Training and Your Experience

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague‑first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Create Invoices in Financial System
• Entering and tracking invoices in various customer portals.
• Following up on payments due via email or phone.
• Maintaining detailed tracking sheets of invoice progress, aging, and customer updates.
• Provide updates to billing team regarding customer invoice requirements to ensure timely payment of invoices.
• Reviews invoices for accuracy and correct GL codes/PO requirements.
• Assists manager in creating monthly reports.
• Runs month end financial reports and works with manager to achieve planned financial results.
• Acts as "our customer's best service provider" always, thereby ensuring Convergint is the customer's 1st choice for service
• Performs other duties and responsibilities as requested or required.

What You'll Need

• Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
• Excellent Microsoft Outlook, Excel, and Word skills.
• Solid financial analytical skills including cost control and ability to interpret financial reports.
• Solid accounts receivable/collections knowledge.
• Strong attention to detail and results focused.
• Solid team orientation.
• Flexibility to adapt to changing priorities and direction in a dynamic work environment.
• Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Requirements

Education: College degree, trade school or equivalent experience.

Preferred Experience (but not required):

• 3 years Accounts Receivable/Collections environment
• 3 years in a construction environment

Convergint is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.

This posting is expected to remain open until 07/17/2026.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.