Project Cost Administrator

US - LLC Recruiting; Omaha (NE); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Holiday pay

PTO 13 days

Life insurance

Wellness program

401K match

Parental leave

Vehicle reimbursement

CSR Day

Cell phone reimbursement

Disability plan

Job summary

Convergint seeks a full-time Project Cost Administrator. You will coordinate contract legal reviews and signatures, set up projects in Spectrum, review costs, and assist with monthly financial forecasts and progress billing. You’ll work with managers to monitor financial performance and address cost/delivery concerns to keep projects on track.

Join a dynamic team that values growth, integrity, and service. You’ll support PMs, AR, and billing processes to ensure accuracy and timely payments while

Qualifications

• Excellent interpersonal and verbal communications skills.
• Strong MS Office skills including Outlook, Excel and Word.
• Solid financial analytical skills for cost control and reporting.
• Experience with accounts receivable processes.
• Attention to detail and results oriented.
• Team-oriented with ability to adapt to change.
• Proficiency with financial software and data analysis.
• 3+ years bookkeeping or project cost accounting preferred.

Responsibilities

• Coordinate contract legal reviews and signatures and manage documentation.
• Book new projects and change orders; notify stakeholders.
• Monitor job costs and provide feedback for timely decisions.
• Conduct monthly project (WIP) reviews and adjust projected costs as needed.
• Assist with monthly billings and minimize unbilled revenue.
• Support accounts receivable and ensure timely invoice payment.
• Act as second level approver for project AP invoices.
• Review invoices for accuracy and correct GL codes.
• Monitor open PO reports and compare to monthly forecast.
• Assist in monthly revenue and gross margin forecasting.
• Track subcontractor invoices and COI's; ensure timely payments.
• Prepare and send customer surveys monthly.

Skills

Interpersonal skills

MS Office

Financial analysis

Accounts receivable

Attention to detail

Teamwork

Adaptability

Financial software

Education

College degree or equivalent

Tools

Spectrum

Job description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Cost Administrator to join our amazing culture. In this role, you will be responsible for coordinating legal review of contracts, job set-up in Spectrum, project cost review and control, assist with monthly financial forecast, and progress billing preparation. Working closely with stakeholders to identify any project concerns with respect to delivery and cost. Works with managers to monitor and manage financial performance against monthly forecast and profit plan. As a Project Cost Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Cost Administrator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you'll do with "Our Training and Your Experience"

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Coordinates contract legal reviews and signatures. Ensures that all required documentation is signed and returned to customer. Coordinates COI's and OCIP/CCIP documentation, if required.
• Books new projects and change orders, sends notifications of job bookings to internal stakeholders.
• Monitors job costs, identifies anomalies and provides managers with accurate feedback to enable effective and timely decisions.
• Carries out monthly project (WIP) reviews with project managers to identify any costing issues, billings required, schedule impacts; escalates any project issues to manager. Documents status and/ or issues on each project. If necessary, changes projected cost on projects.
• Assists with monthly project billings ensuring customer requirements for detail and documentation are maintained. Works with Project Managers (PM) to minimize unbilled revenue. Works with customer and project managers to resolve any anomalies or issues.
• Assists project managers and accounts receivable team to ensure timely payment of invoices.
• Acts as second level approver for all project accounts payables invoices.
• Reviews invoices for accuracy and correct GL codes. Monitors PM queues regularly and reports issues to manager.
• Monitors open PO report weekly, maintains accuracy and compares to monthly forecast.
• Assists manager in creating monthly revenue and gross margin forecast. Monitors and tracks against forecast.
• Monitors revenue on projects on a weekly basis and reports issues to manager.
• Manages and tracks subcontractor invoices against monthly forecast. Approves invoices for revenue and payment according to PM's approval.
• Maintains and tracks Subcontractor COI's and lien waivers.
• Reviews inactive projects on a monthly basis for trailing costs. Resolves any identified issues.
• Monitors unbilled revenue on a weekly basis and provides reports to manager. Resolves any identified issues.
• Runs labor utilization reports weekly and provide to managers. Resolves any identified issues.
• Runs month end financial reports and works with manager to achieve planned financial results.
• Runs financial reports and works with manager and PM's to forecast following months revenue and gross margin.
• Prepares and sends customer surveys monthly.
• Acts as "our customer's best service provider" always, thereby ensuring Convergint is the customer's 1st choice for service
• Performs other duties and responsibilities as requested or required

What You'll Need

• Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
• Excellent Microsoft Outlook, Excel, and Word skills.
• Solid financial analytical skills including cost control and ability to interpret financial reports.
• Solid accounts receivable knowledge.
• Strong attention to detail and results focused.
• Solid team orientation.
• Flexibility to adapt to changing priorities and direction in a dynamic work environment.
• Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Requirements:

Education: College degree, trade school or equivalent experience

Preferred Experience: (but not required):

• 3 years bookkeeping or an accounting environment
• 3 years project cost accounting
• 2 years in a construction environment

Convergint is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.