Contract Administrator

US - LLC Recruiting; Schaumburg (IL); On-site; USD 64,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Life insurance

401K matching

Parental leave

Vehicle reimbursement

Job summary

Convergint is seeking a full-time Contract Administrator to join our growing team in Schaumburg, IL. You will ensure data quality, manage executed documents, and support project kickoff with accurate booking details while collaborating with account executives and leadership.

The role requires strong organizational skills, excellent communication, and the ability to work independently. We offer a colleague-first culture and comprehensive benefits, with a commitment to equal opportunity.

Qualifications

• High School/GED or equivalent required.
• Preferred: Associate/Bachelor's degree.
• Minimum 5 years of contract administration or related experience.

Responsibilities

• Ensure data quality across systems in compliance with company standards.
• Ensure receipt of fully executed documents and maintain organized file folders.
• Create projects with accurate booking details including customer info, labor, parts, and billing terms.
• Upload final documents to repository and initiate project kickoff.
• Manage project change orders and coordinate with executives to resolve issues.

Skills

Communication skills

Organizational skills

Independent work

Customer service

Adaptability

Education

High School Diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

Job description

Description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Contract Administrator to join our amazing culture.As a Contract Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Contract Administrator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Ensure data quality, accuracy and consistency across systems in compliance with company standards
• Ensure receipt of fully executed documents and maintain complete, organized file folders
• Create projects and verify booking accuracy, including package details, customer information, labor, parts, billing requirements, payment terms, and taxes
• Upload final documents to the company repository, create job IDs, and initiate project kickoff
• Manage project change orders to update services/products
• Collaborate with Account Executives, Senior Management, and corporate teams to resolve issues and discrepancies
• Assist with reporting processes and administrative tasks
• Utilize the Help Desk ticketing platform to support issue resolution
• Perform other duties and responsibilities as assigned
• Performs other duties and responsibilities as requested or required.

What You’ll Need

• Strong planning and organizational skills.
• Excellent written and verbal communication skills.
• Ability to work independently, multi-task, and prioritize.
• Flexible, adaptable, detail-oriented, and self-motivated.
• Customer service and detail-oriented.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Very adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Requirements:

Education: High School/GED or equivalent experience

Preferred Education: (but not required): Associate's or Bachelor’s Degree

Minimum Experience: 5 years of contract administration, proposal development or related experience

Convergint is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

The anticipated compensation for this position is $63,654 - $65,000 annually.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.