Project Coordinator, Systems Integration

Motorola Solutions; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Job summary

Motorola Solutions in Elgin, IL is seeking a Project Coordinator to guide system staging bay processes, build strong relationships with partners, and provide regular progress updates to keep expectations aligned.

You will collaborate with internal teams to ensure smooth project execution, manage schedules and material flow, and support post‑shipment activities in a fast‑paced manufacturing environment. This role requires on‑site presence and a proactive, solutions‑oriented mindset.

Qualifications

• High school diploma or equivalent.
• 3+ years in a manufacturing or distribution environment.
• Legal authorization to work in the U.S. indefinitely.

Responsibilities

• Leader Standard Work: support daily, weekly, and monthly tasks including scheduling and documentation in pods.
• Post Shipment & Delivery: manage holds on material and oversee post‑shipment material skids.
• Event Pod Support: coordinate activities required for demos with Project Manager inputs.
• Meeting Support: participate in PL/Bay Project Reviews and Pod kick‑offs.
• Material and Order Management: support project requirements for RMA processes and track incoming materials.

Skills

Calendar management

Data tracking

Google Workspace

Cross-functional comms

Adaptability

Education

Associate degree

Tools

Oracle

Job description

Overview

At Motorola Solutions, we believe that everything starts with our people. We are a global community united to help keep people safer. We build and connect technologies to protect people, property and places, enabling safer communities, safer schools, hospitals, businesses, and nations. Connect with a career that matters and help us build a safer future.

Elgin Experience Center is a state‑of‑the‑art facility invested in next generation technology. Operations include the manufacture and systems integration of mission‑critical systems.

Job Description

As a project coordinator, you will guide the successful execution of system staging bay processes, foster strong relationships with work partners at all levels, and provide regular progress updates to ensure expectations are aligned. You will collaborate with internal teams to ensure smooth project execution.

Key Responsibilities

• Leader Standard Work: Support standard daily, weekly, and monthly tasks including prioritizing the cable loft queue, adjusting schedules, assigning project pods, maintaining the Build Project Priority Sheet, and updating documentation in pods.
• Post Shipment & Delivery: Manage holds on material, obtain project manager approval for shipping, maintain post‑shipment material skids, and oversee the process.
• Event Pod Support: Coordinate activities required for demos with Project Manager inputs.
• Meeting Support: Actively participate in PL/Bay Project Reviews and Pod kick‑offs.
• Material and Order Management: Support project requirements for RMA processes, non‑demand lines, and track incoming materials.

Additional Qualified Skills

• Workspace Tools: Proficiency in complex calendar management; intermediate data tracking skills; Google Workspace preferred.
• Cross‑Functional Communication: Ability to build trust and communicate effectively with hourly plant workers and cross‑functional team leads.
• Adaptability: Solution‑oriented mindset capable of pivoting when priorities or schedules shift unexpectedly.
• Education: Associate degree preferred.
• Experience: 3+ years in a cross‑functional organization; experience in project coordination and Oracle system preferred.

Basic Requirements

• High school diploma or equivalent.
• 3+ years of experience in a manufacturing or distribution environment.
• Legal authorization to work in the U.S. indefinitely.

This position requires on‑site presence at our Elgin, IL facility.

Travel and Other Details

• Travel Requirements: None
• Relocation Provided: None
• Position Type: Experienced
• Referral Payment Plan: Yes

U.S. Benefits

• Incentive plans and eligible health, dental, and vision benefits
• 401(k) with company match
• Paid holidays and generous paid time off
• Employee stock purchase plan
• Paid parental and family leave
• And more

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally‑protected characteristic.

We are proud of our people‑first and community‑focused culture, empowering every employee to be their authentic self and perform their best work to deliver on the promise of a safer world. We are committed to providing an inclusive and accessible recruiting experience for candidates with disabilities or other conditions. To request an accommodation, please complete the Reasonable Accommodations Form so we can assist you.