Project Coordinator (SME)

CICONIX, LLC; Orlando (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

PTO

401k with contribution

Job summary

A Veteran Owned Small Business is seeking a Project Coordinator (SME) in Orlando, FL, to support the Defense Health Agency Medical Simulation and Training Program. Responsibilities include reviewing documents, coordinating project requirements, and supporting acquisition processes. The ideal candidate should have a Bachelor's degree and experience in medical simulation. This full-time, on-site position offers a competitive benefits package, including health insurance and 401k contributions.

Qualifications

• Bachelor's degree preferred.
• Experience in DHA Medical Simulation and Training.
• U.S. Citizenship and ability to maintain a government security clearance.

Responsibilities

• Support DHA Medical Simulation and Training Program Management Office.
• Review and revise program documentation for acquisitions.
• Perform market research for medical simulation.
• Coordinate and review requirements documents with funding considerations.

Skills

DHA Medical Simulation and Training experience

Administrative support abilities

Market research skills

Document management capabilities

Education

Bachelor's degree preferred

Job description

Project Coordinator (SME)

About CICONIX: CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact.

Location(s): Orlando, FL (on-site)

Position Details

• Full-time position
• Regular weekly hours (0700-1600)
• No calls, nights, weekends, or holidays!
• Full benefit program, including: health, PTO, 401k + contribution

Requirements

• Bachelor's degree preferred
• DHA Medical Simulation and Training experience preferred

Summary

CICONIX is seeking a Project Coordinator (SME) to support the Defense Health Agency (DHA) Medical Simulation and Training Program Management Office (MST PMO) in Orlando, FL.

About the Role

• Review and revise program documentation necessary to undertake and manage both system and services acquisitions, to include assessment of technical approaches, acquisition strategies and plans, conducting market surveys, assessing operational and performance requirements, and assessing evolving concepts of operation in response to identified requirements consistent with DHA policies and standards.
• Review and cross-check for completeness, and revise documentation for use in solicitations and contracts for systems and services, including but not limited to Statements of Work (SOWs), Performance Work Statements (PWSs), Statements of Objectives (SOOs), Performance Specifications, Systems Engineering Plans (SEPs), Request for Information (RFIs) from Industry on state of the art medical simulations data requirements, executive summaries, contract schedules, award fee documents, source selection documents and Requests for Proposal (RFPs) elements.
• Review and provide analysis of industry responses to the RFIs and RFPs.
• Assist in the translation of customer requirements into program documents for Government review and Industry solicitation.
• Review and revise SOWs, specifications, Systems Engineering Plans (SEPs) and management documents prepared by program Integrated Product Teams (IPTs) for use in acquisitions, identify shortcomings and non‑compliances, and recommend changes and improvements to comply with DHA organizational policies, Service, Department of Defense (DoD) and Federal acquisition policies and regulations, and laws.
• Provide administrative support, after proper authorization has been secured, for evaluation/review of Contractor technical, management and cost proposals, in accordance with established evaluation factors, criteria, and approved procedures.
• Perform market research for medical simulation and assist in keeping a library of commercial capabilities with up‑to‑date technology.
• Coordinate and review requirements documents with planned or available funding to ensure efforts are compliant with fiscal law rules for proper use of funds.
• Review and recommend an appropriate contract vehicle to program management.
• Provide assistance in the draft, revision and configuration management of program documentation necessary to undertake and manage systems acquisitions including: milestone schedules, Acquisition Strategies (ASs) and Acquisition Plans (APs), Milestone Decision Authority (MDA) and ACAT Designation memorandums, Market Surveys, Performance Specifications, SOWs, SOOs, PWSs, Justification & Approval/Exception to Fair Opportunity (J&A/EFO) documents, Source Selection Plans (SSPs), Life‑cycle Management Plans (LCMPs), Supportability Strategies, Systems Engineering Plans (SEPs), Materiel Fielding Plans (MFPs), Memorandums of Notification (MONs), Information Support Plans (ISPs), and Cost Analysis Requirements Descriptions (CARDs) (approximately 3‑7 annually). All program documents must be cross‑referenced to the appropriate DHA Acquisition Instruction (AI) or Standard Operating Procedure (SOP) for accuracy and completeness.
• Assist with Scope of Effort determinations and review of Rough Orders of Magnitudes (ROMs) of future work to support the estimation of Customer budgets. Maintain the acquisition documentation library for MST PMO.
• Provide IPT support to include: capturing program initiatives and requirements, implementing document templates, developing workflows, integrating schedules, preparing briefings, setting up IPT meetings, capturing and tracking action items, writing and distributing the meeting minutes, and posting all documents to the SharePoint site.
• Set‑up and provide configuration control of a secure MST PMO SharePoint site for posting of all acquisition and programmatic documents for access by authorized DHA personnel.

Qualifications

• Education:
  • Bachelor's degree preferred.
• Experience:
  • DHA Medical Simulation and Training experience preferred.
• Security & Background Check:
  • U.S. Citizenship and a successful background investigation are required.
  • Ability to obtain and maintain a government security clearance.
• Additional Requirements:
  • Willingness to comply with the government vaccination requirements.

This position is contingent and will begin upon contract award.

CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.