Project Coordinator - Scheduling and Logistics

Convergint; La Palma (CA); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

10 Company Holidays and PTO starting -

Medical, Dental & Vision Plan

401K Matching Plan

Tuition reimbursement

Parental leave

Job summary

Convergint is seeking a full-time Project Coordinator to join a dynamic, values-driven culture. You will support project planning, procurement, scheduling, invoicing, and close-out while coordinating field teams and customer communications.

The role emphasizes proactive problem solving, strong organizational skills, and attention to detail as you help deliver on time, within budget and with high customer satisfaction.

Qualifications

• High School/GED or equivalent experience.
• 1-3 years admin support or office management.
• Experience coordinating multiple field teams, facilities, travel, equipment or material deliveries.

Responsibilities

• Coordinate personnel access requests, screening status, travel, equipment, and material readiness.
• Maintain project records, material delivery logs, and cost reports.
• Provide administrative support through planning, scheduling, procurement, invoicing and close-out.
• Track project milestones, budgets, and cost-to-go against forecasts.
• Communicate project progress with customers and internal teams on a regular basis.

Skills

Communication skills

Organizational skills

Attention to detail

Verbal & written communication

Proactive/initiative

Adaptability

Cost control

Education

High School/GED or equivalent experience

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Build a career where values meet worldwide opportunity.Job Description: Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. As a Project Coordinator you are a part of a dynamic team that allows you to grow as Convergint grows.For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.Who You AreYou have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.Who We AreWith 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.What you’ll do with “Our Training and Your Experience”• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.• Coordinates personnel access requests, screening status, travel, equipment, and material readiness with authorized customer contacts and field teams.• Maintains visibility into resource availability, mobilization prerequisites, procurement status, and material delivery records.• Identifies logistical conflicts, access restrictions, and readiness gaps; escalates constraints affecting delivery or utility operations.• Maintains accurate coordination records and protects sensitive personnel and facility information in accordance with customer requirements.• Responsible for administrative aspects of assigned projects from award through completion including; but not limited to, planning, scheduling, subcontractor and material procurement, installation, invoicing, and close-out.• Coordinate project requirements, related field tasks and activities with the Field Project Manager.• Maintains accurate and up to date records of job status, job changes, material flow and other control records necessary for processing of internal and external reports.• Enters data for new projects and change orders into the accounting system.• Provide project financial oversight; including but not limited to, forecasting revenue, monthly invoicing, cashflow, and budget vs cost reviews (WIP reviews).• Establish project milestones and analyze costs; Exposure to financial systems to review actual vs.• estimated job cost and to provide timely and accurate project cost reports; identify reasons for low job site productivity and determine impact on the project; adjusts or corrects project plan and/or project cost estimates as necessary to meet financial goals.• When required, coordinate with Design Team for project design requirements.• Coordinates the procurement of materials, supplies, and subcontractors necessary for timely and cost-effective completion of the project within budget.• Proactively communicate project schedules, project change proposals and related project activities on a regular basis with customer and seek to continuously improve customer satisfaction.• Work with Accounts receivable team to ensure timely payment from customer.• Act as “our customer’s best service provider” by providing timely updates on project, quickly addressing concerns, and by regularly seeking feedback on our performance.• Identify potential project risks and develop/implement strategies to minimize impact and control deviations from estimated costs and project deadlines.• Performs other duties and responsibilities as requested or required.What You’ll Need• Strong communication skills.• Solid Microsoft Outlook, Excel, and Word skills.• Solid organizational skills and the ability to handle multiple projects tasks simultaneously.• Excellent attention to detail.• Solid verbal, written and interpersonal communication skills.• Shows initiative – engages in proactive behavior and looks for opportunities.• Adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using strong written and verbal communication and presentation skills.• Developing financial analytical skills including cost control.• Basic ability to facilitate a collaborative working environment for customers and team members.Company BenefitsConvergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:- 10 Company Holidays and Paid Time Off starting at 13 days annually- Fun & Laughter Day Off- Medical, Dental & Vision Plan- Life insurance & Disability Plan- Wellness Program- 401K Matching Plan- Colleague Assistance Program- Tuition reimbursement- Competitive salary and compensation plan- Vehicle reimbursement plan or company vehicle- Corporate Social Responsibility Day- Cell phone reimbursement (if applicable)- Paid parental leaveRequirements:Education: High School/GED or equivalent experiencePreferred Experience: (but not required):- 1-3 years administrative support or office management or equivalent- 1-3 years maintaining and registering in industry state licensing programs- Experience coordinating multiple field teams, facilities, travel, equipment, or material deliveries for electronic-security or technical-service programs.- Familiarity with utility site access, screening processes, logistics tools, and applicable NERC CIP information-handling practices. These specialized qualifications are preferred, not required.Scheduling and Logistics: Reports to the PMO Program Manager. Supports resource and logistics planning for a multi-year electronic-security program across multiple facilities.The expected compensation range for this position is between $30.00 - $43.00 per hour, depending on experience.Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.Convergint is an Equal Opportunity Employer.Visit our Convergint careers site to learn more about the company and the exciting opportunities available.Convergint is an Equal Opportunity Employer.Visit our Convergint careers site to learn more about the company and the exciting opportunities available. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.