Project Coordinator Risk

ENGICON CM; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Employee discounts

Flexible schedule

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

ENGICON CM in Los Angeles is seeking a PMO Administrative Specialist to join the Los Angeles Community College District PMO. You will support the Program Manager and Risk Analyst by reviewing task orders, change orders, and amendments to ensure budget availability and proper cost coding.

Responsibilities include organizing project files, data entry for invoices and financial transactions, data mining for early cost/schedule indicators, and preparing clear reports.

Qualifications

• 5+ years administrative experience in a construction management, business management, or customer-based environment.
• Proficient with Microsoft Office (Word/Excel) and database management.
• Strong organizational skills and knowledge of office administration.
• High level of interpersonal skills to handle sensitive documents.
• Poise, tact, and diplomacy in communications.

Responsibilities

• Assist PMO Program Manager and Risk Analyst with review of task order requests, change orders and amendments to ensure budget availability for campuses, accurate cost coding and reporting
• Organize and extract relevant information from project files (e.g., meeting minutes, RFIs, submittals, change orders, schedules)
• Data entry and tracking in operating systems for invoices, task orders, change orders, and financial transactions
• Data mining and reporting to identify early indicators of cost or schedule impacts that could escalate into claims
• Compile supporting documentation for expert analyses
• Prepare clear, concise, and well-structured reports
• Perform other duties in support of risk, dispute, and litigation functions
• Interact with program leads to understand issues impacting budget or forecast
• Ensure BuildLACCD cost management policies are implemented
• Assist CPT Cost Analysts with interface support for college requests of financial information
• Travel to offsite project locations, if needed
• Other job-related duties or projects as assigned

Education

BS/BA Degree in Engineering

Business degree

Tools

Database management

Job description

Benefits

• 401(k) matching
• Dental insurance
• Employee discounts
• Flexible schedule
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Location: Los Angeles Community College District PMO

Position Description

• Assist PMO Program Manager and Risk Analyst with the review of task order requests, change orders and amendments to ensure budget availability for campuses, accurate cost coding and reporting
• Organize and extract relevant information from project files (e.g., meeting minutes, Requests for Information ["RFIs"], submittals, change orders, schedules)
• Conduct data entry and tracking in operating systems for invoices, task orders, change orders, and financial transactions
• Assist in performing data mining and reporting to identify early indicators of cost or schedule impacts that could escalate into claims
• Assist in compiling supporting documentation for expert analyses
• Assist in preparing clear, concise, and well-structured reports
• Perform other duties as assigned in support of risk, dispute, and litigation functions
• Interact as requested by Program Manager and Risk Analyst with various technical discipline leads to understand and communicate issues and conflicts that may impact the budget or forecast
• Ensure implementation of BuildLACCD policies, procedures and plans regarding cost management, risk mitigation and claims resolution
• Assist CPT Cost Analysts with interface support for College requests of financial information
• Travel to offsite project locations, if needed
• Other job-related duties or projects as assigned

Minimum Required Qualifications

• Minimum 5 years of administrative experience in a construction management, business management or customer based environment.
• BS/BA Degree in Engineering, Construction Management, Business or related degree.
• Additional qualifying experience in excess to the minimum stated above may be substituted for the required education.
• Must be proficient with Microsoft Office (Word/Excel) and database management.
• Must have very strong organizational skills and knowledge of office administration.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents.
• Position requires demonstrated poise, tact, and diplomacy.

Preferred Qualifications

• Experience on Educational programs/projects
• Experience on large public works programs