Project Coordinator – Remote Sensing

Jobtailor; Charlotte (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Project Support Coordinator to join our Charlotte, NC remote sensing team. You will review incoming RFPs, summarize scope, coordinate with aerial and ground subcontractors, and help drive flight scheduling and data acquisition for multiple projects.

You will create work orders, review subcontractor invoices, and assist in proposal structure and preliminary pricing for leadership review.

Qualifications

• 2+ years of administrative, coordination, or project support experience in remote sensing or related field.
• Strong organizational skills and attention to detail across multiple tasks and deadlines.
• Familiarity with FAA rules, UAS workflows, and subcontractor coordination.
• Experience reviewing invoices and coordinating with vendors or subcontractors.
• Proficiency with Microsoft Word, Excel, and project-tracking software.

Responsibilities

• Conduct initial review of incoming RFPs for remote sensing projects and summarize scope and key dates.
• Coordinate with aerial and ground subcontractors on flight scheduling and mobilization.
• Release flights and flight requests with UAS and production teams.
• Create and manage work orders for internal staff and subcontractors.
• Review subcontractor invoices for accuracy and scope alignment.
• Prepare basic proposal structure and preliminary pricing for review.
• Review FAA airspace classifications and flag issues before acquisition.
• Evaluate best technical approaches for new project opportunities.
• Support Remote Sensing leadership with administrative tasks and reporting.
• Maintain accurate project, subcontractor, and work order records.
• Serve as main point of coordination between Project Leads, subcontractors, and production.

Skills

Remote Sensing Coordination

UAS Coordination

Proposal Preparation

Subcontractor Coordination

Invoice Review

Education

Associate's or Bachelor's degree in business administration, geomatics, or related field

Tools

Microsoft Word

Microsoft Excel

Project Tracking Software

LiDAR Data Acquisition

Aerial Imagery Workflows

Job description

• Conduct initial review of incoming RFPs for remote sensing projects and summarize scope, requirements, and key dates for the Project Lead
• Coordinate with aerial and ground subcontractors on flight scheduling, availability, and mobilization logistics
• Release flights and flight requests in coordination with UAS and production teams
• Create and manage work orders for internal production staff and subcontractors
• Review and approve subcontractor invoices for accuracy, completeness, and agreement with contracted scope
• Set up basic proposal structure and preliminary pricing for the Project Lead's review and finalization
• Review FAA airspace classifications and restrictions for planned missions and flag issues prior to acquisition
• Evaluate and recommend best technical approaches and data collection methods for new project opportunities
• Support the Remote Sensing Manager and Director of Remote Sensing with administrative tasks and reporting
• Maintain accurate project, subcontractor, and work order documentation and records
• Serve as a key point of coordination between Project Leads, subcontractors, and production staff

Requirements

• 2+ years of administrative, coordination, or project support experience, preferably in remote sensing, geospatial, surveying, or a related field
• Strong organizational skills and attention to detail across multiple concurrent tasks and deadlines
• Working knowledge of remote sensing or UAS industry terminology and workflows sufficient to review RFPs and coordinate subcontractors
• Experience coordinating with vendors or subcontractors, including scheduling and invoice review
• Proficiency with Microsoft Office (Word, Excel) and standard business/project tracking software
• Excellent written and verbal communication skills
• Ability to work independently and manage competing priorities in a fast-paced office environment
• Familiarity with FAA airspace classifications and UAS/Part 107 operational basics
• Experience with proposal preparation and pricing structures
• Familiarity with LiDAR and aerial imagery data acquisition workflows and deliverables
• Experience across multiple market verticals including power delivery, renewables, and DOT
• Associate's or Bachelor's degree in business administration, geomatics, or a related field, or equivalent experience

Core Competencies

Demonstrates strong organizational and project coordination capabilities, with proficiency in remote sensing workflows, FAA regulations, and subcontractor management. Skilled in proposal preparation and maintaining accurate project documentation.

Highest-signal resume keywords

• Remote Sensing Coordination
• FAA Airspace Knowledge
• Proposal Preparation
• Microsoft Office Proficiency
• Subcontractor Invoice Review

Hard Skills

• Remote Sensing
• UAS Coordination
• Proposal Preparation
• Invoice Review
• Project Tracking Software
• LiDAR Data Acquisition
• Aerial Imagery Workflows
• Geospatial Analysis
• Scheduling
• Pricing Structures

Soft Skills

• Organizational Skills
• Attention to Detail
• Written Communication
• Verbal Communication
• Independent Work

Certifications & Qualifications

• Part 107 Certification

Industry Keywords

• Geospatial
• Surveying
• Power Delivery
• Renewables
• DOT
• Project Support
• Administrative Tasks
• Flight Scheduling
• Subcontractor Coordination
• RFP Review

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Business Tracking Software