Project Coordinator- REMOTE- Bilingual Spanish and English

Arbor Research Collaborative for Health; Illinois; Remote; USD 110,000 - 150,000; Full time

Job summary

Arbor Research Collaborative for Health in the United States seeks a PMO Manager to oversee the project support team, set deadlines, assign responsibilities, and monitor interdependencies across project groups.

You will supervise the team, manage timelines and logistics for internal and external meetings, coordinate contracts with vendors, support proposals, and work with the Project Manager on tasks and professional development. Overnight travel may be required.

Qualifications

• Bachelor’s degree with five years of progressively responsible related work experience.
• Understanding of a research study and its conduct and how objectives contribute to program goals.
• High accuracy, discretion, confidentiality, and attention to detail.
• Proficiency with Microsoft Office applications.
• Experience managing a team toward complex goals and with project management tools.
• Completed project management training and proficiency with Word, Excel, and PowerPoint.

Responsibilities

• Manage project support team assignments, set deadlines, and monitor progress.
• Provide supervision and performance feedback to team members.
• Assist with timelines, meetings logistics, and vendor contract negotiations.
• Coordinate internal and external meetings and prepare materials.
• Support proposal development and grant-related activities.
• Work with Project Manager on task delegation and professional development.

Skills

Attention to detail

Discretion

Team leadership

Communication

Problem solving

Education

Bachelor’s degree (related field)

Tools

Microsoft Office

Project management software

Word/Excel/PowerPoint

Job description

Our Core Values Our core values define who we are as an organization and serve as the foundation of our code of ethics. We expect them to be technically solid in their area of expertise and for those researching to demonstrate scientific rigor.

• Dedication: Our team achieves success because of our dedication to carrying out high-quality work and delivering trusted results.
• Manage project support team assignments, including set deadlines, assign responsibilities, and monitor progress of project support team, and coordinate project team tasks and interdependencies with other project groups.
• Provide direct supervision to members of the project support team, including providing support/assistance to ensure the successful completion of work assignments; ongoing performance feedback and performance evaluations; and work with employees to identify desired and necessary training and/or professional development activities.
• Assist with the development, monitoring, and tracking of project timelines, proactively identifying when a task may be off track and alerting the project Ensure completion of project support team deliverables and milestones.
• Execute and oversee the coordination of internal and external meetings logistics, including meeting materials and management of contract negotiations with third party vendors for external Participate in the meetings (some overnight travel may be required) and contribute to the meeting materials as requested.
• Assist the Project Manager with overall management/support of comprehensive project staff, both internally and externally, including assisting planning and delegation of tasks across functional teams.
• Identify and act upon opportunities for project efficiencies and/or opportunities to support project support and project management team members.
• Provide support for contract development with funder and facilitate vendor or subcontractor contracts through to Work with the Project Manager to understand contract and/or grant specifications in order to ensure compliance in project support work assignments and related processes.
• Verify, approve, and track non-personnel, non-subcontract other direct project expenditures on a monthly basis in financial system and against budget.
• Oversee the development and documentation of project procedures and/or work instructions, including implementation of such within the project support team.
• Serve as day-to-day liaison between external collaborators (including funder and external investigators) and internal teams for project timelines and achievement of tasks.
• Contribute to proposal development and/or grant writing efforts, as Including but not limited to drafting content for selected sections with minimal guidance and assisting proposal team with editing, collating, reviewing and/or tracking collaborator input.
• Assume responsibility for activities that will contribute to own professional development, including development of action plan for professional development activities and/or assisting with tasks assigned by the Project Manager.

• Bachelor’s degree with five (5) years progressively more responsible related work experience, or an equivalent combination of work experience and education
• Demonstrated thorough understanding of a research study and its conduct, including technical requirements, along with an understanding of how individual project objectives may contribute to the overall program area and organizational objectives
• Demonstrated performance with a very high degree of accuracy, attention to detail, discretion, and confidentiality
• Proficiency with all Microsoft Office applications
• Experience managing a team working toward complex goals
• Proficiency with project management software
• Completed project management training
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint

Remote

PMO Manager

Overnight Travel:

Base Compensation also includes various individual factors unique to each candidate such as job level, prior experience, skill set, certifications, and education, which may impact the compensation structure.