Project Coordinator (Remote)

Hubbell Incorporated; Shelton (CT); Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player is looking for a detail-oriented Engineering Services Project Coordinator to join their dynamic team. In this role, you will provide essential support to both internal and external customers, ensuring the timely delivery of drawing packages and project materials. Your contributions will include managing project invoices, tracking budgets, and maintaining documentation. The ideal candidate will possess strong organizational and communication skills, be proficient in project management software, and thrive in a fast-paced environment. This is a fantastic opportunity to make a significant impact in a collaborative setting and contribute to continuous improvement initiatives.

Qualifications

• Associates Degree or equivalent experience required.
• Minimum of two years of office experience needed.

Responsibilities

• Coordinate projects and manage purchase orders for multiple customers.
• Track budgets and resolve invoice issues with customers.

Skills

Multi-tasking

Organizational Skills

Communication Skills

File Management

Project Management

Education

Associates Degree

Tools

MS Office Suite

Project Management Software

Job description

Job Overview

As a member of our Engineering Services Team, the Engineering Services Project Coordinator will provide internal and external customer support to ensure the timely delivery of our drawing packages.

A Day In The Life

Every Day At Hubbell Is Different And You’ll Contribute In Many Ways. On Any Given Day, You’ll Make a Difference When You:

• Create new projects across multiple platforms.
• Process Purchase Orders, Work Authorizations, and Change Orders for multiple customers.
• Create project monthly invoices and submit to customer.
• Keep track and resolve any open invoice issues with customer.
• Track budget hours and dollars.
• Provide backup for reporting requirements that occur periodically.
• Track and enter Unvouchered Liabilities.
• Track team performance metrics.
• Accurately file all required documentation.
• Update project documentation, including submittals, summaries, and schedules.
• Maintain monthly invoice lists.
• Resolve invoice issues with internal and external customers.
• Update & distribute “Project Control” documents, including cost and margin reporting and work capacity spreadsheets.
• Work with and coordinate module training and maintain Training Matrix records for all PCSS Engineering staff.
• Identify continuous improvement opportunities and implement solutions with input from others.
• Maintain relationships with customers via phone calls and emails.
• Analyze and review material purchase orders for accuracy and completion.
• Collaborate with project engineering teams to ensure timely delivery of materials to maintain capacities and schedule.
• Maintain an efficient and accurate system for monitoring all open material orders.
• Maintain strict confidentiality with all purchasing information and programs.
• Make purchasing decisions in accordance with standard work and from preferred client suppliers.
• Prioritize and actively manage long-lead-time items, expedite critical components and overdue purchase orders as necessary.
• Purchase project material using our clients' material ordering processes as directed by our team project designers and engineers.
• Request and review material quotes for accuracy with various suppliers.
• Resolve material PO issues in a timely manner.

What will help you thrive in this role?

• Associates Degree or equivalent experience.
• Minimum of two years of office experience.
• Strong multi-tasking and organizational skills.
• Effective file management.
• Excellent verbal and written communication skills.
• Ability to work well under tight deadlines.
• Proven ability to work effectively both independently and in a team-based environment.
• Proficient in MS Office Suite and project management software.
• Familiarity with Engineering Services and client groups.