Project Coordinator: Real Estate & Workplace Solutions

Talentify; Milwaukee (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

Baird is seeking a Project Coordinator to support the Corporate Real Estate & Workplace Solutions team in Milwaukee. You will coordinate project activities, maintain documentation, and assist with financial tracking and closeout.

You will work closely with Project Managers, the Design Manager, vendors, and stakeholders to manage small projects and moves, ensuring accurate reporting and timely approvals. Applicants should have 2–5 years of relevant experience, strong organization, and proficiency

Qualifications

• 2–5 years of experience in project coordination or related field.
• Experience with invoice tracking, financial coordination, budget tracking or related administrative support.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear communication with internal partners, vendors, and stakeholders.
• Proficiency in Microsoft Office; experience with Tango or similar project-tracking tools.

Responsibilities

• Coordinate project schedules, documentation, deliverables, and updates.
• Track milestones and maintain accurate project information in systems such as Tango and OneDrive.
• Coordinate with vendors, internal partners, and stakeholders to support project execution.
• Support incidental requests, moves, adds, and changes as needed.
• Manage small-scale projects from planning through completion, including office closures, workstation reconfigurations, moves, and signage updates.
• Coordinate scope, schedule, vendor support, stakeholder communication and completion tracking for assigned projects.
• Ensure project documentation, approvals, and closeout steps are completed accurately and on time.
• Provide administrative support to Project Managers and the Design Manager.
• Maintain organized project records, folders, and file structures.
• Prepare project status updates, financial summaries, and other reporting materials.
• Serve as a liaison between Project Management, Workplace Solutions, vendors, and stakeholders.

Skills

Organizational skills

Communication

Multitasking

Problem-solving

Tools

Tango

Excel

PowerPoint

Word

Job description

Baird is seeking a Project Coordinator to support the Corporate Real Estate & Workplace Solutions team in Milwaukee. You will coordinate project activities, maintain documentation, and assist with financial tracking and closeout.

You will work closely with Project Managers, the Design Manager, vendors, and stakeholders to manage small projects and moves, ensuring accurate reporting and timely approvals. Applicants should have 2–5 years of relevant experience, strong organization, and proficiency