Assistant Project Manager - Project Services

Mullins Mechanical; Dallas (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Mullins Mechanical is seeking a Project Services Coordinator to support administration for Procore, project controls, and scheduling in our Dallas area operations. The role emphasizes organization, documentation, and cross-team collaboration on large mechanical and HVAC projects.

You will help maintain budgets, submittals, RFIs, and procurement logs, assist with change management, and prepare weekly and monthly reports for the PM.

Qualifications

• Bachelor’s degree in construction management, engineering, or a related field preferred.
• 1-3 years of experience in project coordination, project controls, or construction management.
• Internship or entry-level experience in construction or engineering is strongly preferred.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).

Responsibilities

• Provide administrative support for Procore setup and project systems.
• Compile and distribute meeting notes, deliverables, and action items.
• Support subcontractor outreach and procurement tracking.
• Prepare kickoff summaries, risk logs, and early project documentation.
• Update trackers for budget, procurement, submittals, RFIs, and schedules.
• Assist in change management by logging PCOs and monitoring responses.
• Monitor logs and flag outstanding items for escalation.
• Coordinate with Scheduling and VDC teams to update milestones.
• Assemble closeout documentation including O&Ms and warranties.

Skills

Strong communication

Organized

Multi-tasking

Team player

Problem solving

Education

Bachelor’s degree in construction management or related field

Tools

Procore

Primavera P6

MS Office

Job description

Mullins Mechanicalis a leader in industrial and large commercial mechanical, plumbing, HVAC construction projects. Our projects are often in the industrial and manufacturing environments, such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. We are a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication.

Responsibilities

• Provide administrative support for Procore setup and assist with setup of Project Services systems, trackers, and dashboards.
• Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.
• Support subcontractor/vendor outreach and help track procurement priorities and long-lead items.
• Help prepare kickoff summaries, risk logs, and early project documentation.
• Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).
• Support weekly internal Project Services meetings by preparing agendas, updating logs, and tracking action items.
• Assist with change management by logging Potential Change Orders (PCOs), assembling backup documentation, and monitoring GC responses.
• Monitor submittal and procurement logs to flag outstanding items and support timely escalation.
• Coordinate with Scheduling and VDC teams to update milestones and identify impacts to execution.
• Document uploads, and GC-facing communications.
• Prepare draft reports and summaries (weekly updates, monthly reviews) for review by the PM - Project Services.
• Help assemble closeout documentation, including O&Ms, as-builts, warranties, and compliance records.
• Track closure of RFIs, submittals, and procurement items.
• Assist in reconciling final costs with Cost Controls.
• Support warranty tracking, logging client/vendor issues, and following up on resolution.
• Organize project documentation archives for historical reference.
• Additional responsibilities may be assigned as needed.

Qualifications

• Bachelor’s degree in construction management, engineering, or a related field preferred.
• 1-3 years of experience in project coordination, project controls, or construction management.
• Internship or entry-level experience in construction or engineering is strongly preferred.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Familiarity with project management software such as Procore, Primavera P6, or similar tools is a plus.
• Understand of construction processes, cost coding, and scheduling concepts.
• Highly organized and detail-oriented with strong follow-through.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize, and meet deadlines.
• Collaborative team player with a willingness to learn from senior team members.
• Analytical thinker with problem-solving aptitude.

Equal Employment Opportunity: Mullin Mechanical is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.

Disclaimer: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change at any time with or without notice.

Join Us

Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.