Assistant Project Manager - Project Services

mullins; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Mullins Mechanical is seeking a disciplined Project Coordinator to support administrative and project controls tasks on our industrial and large commercial construction projects in Texas. You will assist with Procore setup, tracking budgets and procurement, and coordinating with subcontractors and internal teams.

Qualified candidates have a bachelor’s degree in construction management or related field and 1–3 years of experience, with strong MS Office skills and familiarity with

Qualifications

• Bachelor's degree in construction management, engineering, or related field.
• 1–3 years in project coordination, project controls, or construction management.
• Internship or entry-level experience in construction or engineering preferred.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Familiarity with Procore or Primavera P6 is a plus.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Provide administrative support for Procore setup and assist with setup of Project Services trackers, dashboards and systems.
• Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.
• Support subcontractor/vendor outreach and help track procurement priorities and long-lead items.
• Help prepare kickoff summaries, risk logs, and early project documentation.
• Update and maintain Project Services trackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).
• Support weekly internal Project Services meetings by preparing agendas, updating logs, and tracking action items.
• Assist with change management by logging Potential Change Orders (PCOs), assembling backup documentation, and monitoring GC responses.
• Monitor submittal and procurement logs to flag outstanding items and support timely escalation.
• Coordinate with Scheduling and VDC teams to update milestones and identify impacts to execution.
• Document uploads and GC-facing communications.
• Prepare draft reports and summaries (weekly updates, monthly reviews) for review by the PM – Project Services.
• Help assemble closeout documentation, including O&M, as-builts, warranties, and compliance records.
• Track closure of RFIs, submittals, and procurement items.
• Assist in reconciling final costs with Cost Controls.
• Support warranty tracking, logging client/vendor issues, and following up on resolution.
• Organize project documentation archives for historical reference.
• Additional responsibilities may be assigned as needed.

Skills

MS Office proficiency

Strong communication

Multi-tasking

Education

Bachelor's degree in construction management or related field

Tools

Procore

Primavera P6

MS Excel

Job description

Mullins Mechanicalis a leader in industrial and large commercial mechanical, plumbing, HVACconstruction projects.Our projects are often inthe industrialand manufacturing environments, such a s manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. We are a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication.

Responsibilities:

• Provide administrative support for Procore setup andassistwith setup ofProject Servicessystems, trackers, and dashboards.

• Compile and distribute meeting notes, deliverable lists, and action items from preconstruction and handoff meetings.

• Support subcontractor/vendor outreach and help track procurement priorities and long-lead items.

• Help prepare kickoff summaries, risk logs, and early project documentation.

• Update andmaintainProject Servicestrackers (budget, procurement, submittals, RFIs, schedules, BIM/VDC milestones).

• Support weekly internalProject Servicesmeetings by preparing agendas, updating logs, and tracking action items.

• Assistwith change management by logging Potential Change Orders (PCOs), assembling backup documentation, and monitoring GC responses.

• Monitor submittal and procurement logs to flag outstanding items and supporttimelyescalation.

• Coordinate with Scheduling and VDC teams to update milestones and identify impactstoexecution.

• Document uploads, and GC-facing communications.

• Prepare draft reports and summaries (weekly updates, monthly reviews) for review by the PM –Project Services.

• Help assemble closeout documentation, including O&Ms, as-builts, warranties, and compliance records.

• Track closure of RFIs, submittals, and procurement items.

• Assistin reconciling final costs with Cost Controls.

• Support warranty tracking, logging client/vendor issues, and following up on resolution.

• Organize project documentation archives for historical reference.

• Additionalresponsibilities may be assigned as needed.

Qualifications:

• Bachelor’s degree in construction management, engineering, ora relatedfield preferred.

• 1–3 years of experience in project coordination, project controls, or construction management.

• Internship or entry-level experience in construction or engineeringis stronglypreferred.

• Proficiencyin MS Office Suite (Excel, Word, PowerPoint).

• Familiarity with project management software such as Procore, Primavera P6, or similar tools is a plus.

• Understandofconstruction processes, cost coding, and scheduling concepts.

• Highly organized and detail-oriented with strong follow-through.

• Strong written and verbal communication skills.

• Ability to manage multiple tasks, prioritize, and meet deadlines.

• Collaborative team player with a willingness to learn from senior team members.

• Analytical thinker with problem-solving aptitude.

Equal Employment Opportunity:

Mullin Mechanical is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic.

Disclaimer:

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change at any time with or without notice.

Join Us

Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.