Construction Project Coordinator (Palmer)

Peckham Industries, Inc.; Palmer (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

Peckham Industries, Inc. seeks a Project Coordinator to support Project Managers and Superintendents on MA and CT DOT heavy highway asphalt paving projects. You will assist with documentation, material tracking, and cost monitoring to align with schedule and budget.

The role requires 1–3 years in construction coordination, DOT workflow knowledge, and strong Microsoft Office skills; travel to job sites up to peak-season levels is expected, with hybrid office/field work.

Qualifications

• 1–3 years of construction, project coordination, or related experience.
• Working knowledge of construction operations, specifications, and project workflows (DOT experience preferred).
• Proficiency in Microsoft Office; experience with construction management software (e.g., Procore, HCSS, Viewpoint) preferred.

Responsibilities

• Review plans and technical documents to define scope, timelines, and execution requirements.
• Monitor costs and progress, identify variances, and support corrective actions.
• Maintain accurate and audit-ready project records and files.
• Manage RFIs and submittals to facilitate field-office communication.
• Assist in developing and distributing detailed project schedules.
• Coordinate permits and administrative requirements to keep projects moving.
• Prepare change orders with documentation and stakeholder alignment.
• Lead weekly owner meetings and document key decisions.
• Support site safety initiatives and environmental documentation.
• Assist with subcontractor billings and pay applications in line with project progress.
• Assign CBYD tickets to support safe excavation activities.

Skills

Project coordination

Construction operations knowledge

Analytical skills

Communication skills

Time management

Driver's license

Education

Bachelor’s degree in Construction Management or Engineering

Tools

Microsoft Office

Procore

HCSS

Viewpoint

Job description

Job Summary

The Project Coordinator supports Project Managers and Superintendents in the successful delivery of MA and CT DOT heavy highway asphalt paving projects. This role ensures accurate project documentation, material tracking, and cost monitoring while facilitating communication between field and office teams. The Project Coordinator plays a key role in maintaining project efficiency, compliance, and alignment with schedule and budget objectives.

Essential Functions

• Results matter. Ensure project clarity and alignment by reviewing plans and technical documents to define scope, timelines, and execution requirements.
• Measurement. Drive financial and schedule performance by actively monitoring project costs and progress, identifying variances, and supporting corrective actions.
• Determined. Maintain accurate and accessible project records by controlling documentation and ensuring all files are current, organized, and audit‑ready.
• Committed to serve. Facilitate timely decision‑making by managing RFIs and submittals, ensuring prompt resolution between field teams and design stakeholders.
• Dedication. Support on‑time project delivery by assisting in the development and distribution of detailed, actionable project schedules.
• Obligated. Enable project readiness and compliance by coordinating permits and supporting administrative requirements to keep projects moving forward.
• Efficiency. Protect project profitability by coordinating, preparing, and negotiating change orders with clear documentation and stakeholder alignment.
• Transparency and learning. Promote transparency and accountability by leading and documenting weekly owner meetings, capturing key decisions and action items.
• Protect family and friends. Strengthen a culture of safety and compliance by supporting site safety initiatives and ensuring proper environmental documentation and coordination.
• Our word is our bond. Ensure accurate financial reporting by assisting with subcontractor billings and pay applications in alignment with project progress.
• Ownership and caring. Maintain uninterrupted field operations by managing and assigning CBYD tickets to support safe and efficient excavation activities.

Requirements, Education And Experience

• 1–3 years of construction, project coordination, or related experience preferred
• Working knowledge of construction operations, specifications, and project workflows (DOT experience preferred)
• Strong analytical and problem‑solving skills with attention to detail
• Bachelor’s degree in Construction Management, Engineering, or related field, or equivalent work experience preferred.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with construction management software (e.g., Procore, HCSS, Viewpoint) preferred
• Excellent organizational, time management, and prioritization skills in a fast‑paced environment
• Strong written and verbal communication skills, with the ability to coordinate effectively between field and office teams
• Ability to read and interpret construction plans, specifications, and contract documents
• Demonstrated ability to manage multiple tasks and deadlines with accuracy
• Valid driver’s license and ability to travel to job sites as needed
• Authorized to work in the U.S.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel

On‑Site Visits: Frequent travel to construction sites is essential, with potential travel ranging from 40% to 100% during the peak season, depending on project needs.

Office Reporting: During the off‑season, the Project Coordinator will primarily work from the office, with occasional field visits to assess the scope of work for upcoming bids. Travel during this period is expected to be between 0% to 40%.

Work Environment/Physical Demands

The position offers a hybrid work environment, encompassing both office‑based responsibilities and fieldwork at construction sites. Heavy work that includes moving objects up to 50 lb. or more. This position works on or near moving mechanical parts and loud equipment. Requires the ability to sit or stand for long periods of time as well as lifting, pulling, bending, kneeling, squatting, climbing, walking, reaching, driving, and repetitive motion.

Values

At Peckham, you will experience our values wherever you work: corporate offices, plants, quarries, or paving operations. We share a common set of values – safety, integrity, dedication, and efficiency which are embedded in how we show up every day. Ours is a culture where we protect family and friends, our word is our bond, we are committed to serve and results matter. Our values are the foundation of our growth, and we believe will pave the way for future success.