Project Coordinator (Outreach & Communications)

Infinite Management Solutions, LLC; Falls Church (VA); On-site; USD 80,000 - 95,000; Full time

Job summary

Infinite Management Solutions, LLC in Falls Church, VA is seeking a Project Coordinator for outreach and communications. This full-time role coordinates industry engagements and communications logistics, ensuring effective stakeholder interaction.

The ideal candidate will have a degree in business or communications, two years of project coordination experience, and excellent communication skills. Salary ranges from $80,000 to $95,000 annually based on experience and qualifications.

Qualifications

• Minimum of two years of experience in project coordination, event management, or communications.
• Meets U.S. citizenship and work eligibility requirements for federal contractors.
• Must be able to obtain and maintain a Department of Defense (DOD) secret clearance (if required).

Responsibilities

• Schedule and organize meetings, vendor engagements, and outreach events.
• Manage calendars, room bookings, and event logistics.
• Prepare agendas, minutes, and follow-up action items for meetings.
• Support the development and distribution of newsletters and marketing materials.
• Maintain and update the program website and social media channels.

Skills

Excellent verbal and written communication skills

Proven ability to interact professionally with senior leaders

Experienced in event planning and logistics

Attention to detail and organization

Proven success in project management and coordination

Knowledge of Federal acquisition and small business program knowledge

Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)

Education

Associate’s or Bachelor’s degree from an accredited university in business, communications, public relations, or related field

Tools

Microsoft Suite

Job description

Job Title: Project Coordinator (Outreach & Communications)

Location: Falls Church, VA - National Capital Region (NCR)
Position Type: Full-time; Contract Award Contingency

Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo. We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer’s desired outcome. We consistently deliver high quality results on time and in the most cost‑effective manner. Our focus on continuous improvement and growth keeps us ahead of competitors. We are professional problem solvers. We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer‑centric communications, and enabling data‑driven decisions.

Position Summary

The Project Coordinator coordinates outreach/industry engagements and communications logistics. Manages calendars, vendor meetings, event planning, and web/social updates to ensure effective strategic communication and stakeholder experience.

Contract Award Contingency

This position is being advertised in anticipation of a potential contract award (Q4 2026) and is contingent upon the successful award of that contract to our organization. If the contract is not awarded, this position will not be filled.

Key Responsibilities (List not all inclusive)

• Schedule and organize meetings, vendor engagements, and outreach events
• Manage calendars, room bookings, and event logistics (including travel arrangements when required)
• Prepare agendas, minutes, and follow‑up action items for meetings
• Support the development and distribution of newsletters, marketing materials, and training content
• Maintain and update the program website and social media channels in accordance with government policies
• Track participation and outcomes of outreach events, compiling reports and recommendations
• Liaise with internal and external stakeholders to facilitate communication and collaboration
• Assist with onboarding new staff and coordinating access to government systems
• Ensure all communications are compliant with federal guidelines and branding requirements
• Support the Program Manager and Business Analyst with administrative tasks as needed
• Other relevant duties as assigned

Required Qualifications

• Associate’s or Bachelor’s degree from an accredited university in business, communications, public relations, or related field
• Minimum of two (2) years of experience in project coordination, event management, or communications
• Meets U.S. citizenship and work eligibility requirements for federal contractors
• Must be able to obtain and maintain a Department of Defense (DOD) secret clearance (if required)

Skills & Competencies

• Excellent verbal and written communication skills
• Proven ability to interact professionally with senior leaders, including civilians, military personnel, and contractors
• Experienced in event planning and logistics
• Attention to detail and organization
• Proven success in project management and coordination
• Knowledge of Federal acquisition and small business program knowledge
• Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint)

Salary Range

$80,000 – $95,000 annually, depending on experience, qualifications, and contract funding availability. Final compensation will be determined based on candidate experience, internal equity, and client contract requirements. Salary range shown is the good‑faith estimate of the compensation range for this position at the time of posting.

Infinite Management Solutions, LLC is a Service-Disabled Veteran-Owned Small Business (SDVOSB) and a 100% woman‑owned company. We are an equal opportunity employer and comply with all applicable federal, state, and local laws governing employment practices. All qualified applicants will be considered based on merit and business need. We welcome Veterans and transitioning service members to explore opportunities within our team.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Manual dexterity sufficient to operate a computer keyboard, mouse, and other office equipment
• Visual acuity for close work, such as reading on screens and in print and working on a computer
• Occasional lifting of materials or equipment weighing up to 20 pounds
• Ability to communicate effectively, both verbally and in writing, in a professional office environment
• Sufficient physical ability to move about the workspace to attend meetings, access files, and perform other job‑related tasks

This position description reflects IMS's assignment of essential functions; nothing in this job description restricts the Company's latitude to assign or reassign duties and responsibilities to this job at any time.