Project Coordinator, OSM

EZARC; Lindon (UT); On-site; USD 65,000 - 90,000; Full time

Job summary

EZARC seeks a Project Coordinator for its OSM business unit to operate as the central hub among customers, engineering, procurement, and production. You will monitor milestones, manage communications, and maintain project documentation while ensuring schedule adherence and cost control.

Responsibilities include coordinating engineering releases, RFIs, submittals, and change orders, tracking procurement and production progress, and ensuring quality inspections and on-site coordination.

Qualifications

• Associate degree in a related field preferred.
• 3+ years coordinating projects in manufacturing or construction.
• Experience supporting semiconductor or advanced manufacturing projects beneficial.
• Strong organization and time-management skills required.
• Excellent verbal and written communication skills required.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency with Microsoft Office, including advanced Excel skills.

Responsibilities

• Coordinate projects from contract award through engineering, fabrication, shipment, installation, and closeout.
• Maintain schedules, milestones, action items, and documentation.
• Serve as the primary liaison between customers and internal departments.
• Coordinate engineering drawing releases, RFIs, submittals, and change orders.
• Monitor procurement, material availability, and production progress.
• Coordinate quality inspections, customer visits, and shipping/installation schedules.
• Prepare and maintain project records including meeting minutes and logs.
• Assist project managers with planning, reporting, and risk management.
• Build relationships with customers, vendors, and cross-functional teams.

Skills

Organizational skills

Communication skills

Time management

Problem solving

Multitasking

MS Office (Excel/Word)

Education

Associate degree in Construction Management, Business, Engineering Technology, Project Management, or related field

Bachelor's degree in Construction Management, Engineering, or related field

Tools

Procore

Acumatica ERP

Autodesk Construction Cloud

Tekla PowerFab

Bluebeam Revu

ERP/MRP systems

Microsoft Project

Document management systems

Job description

Position Summary

The OSM Project Coordinator serves as the central communication and coordination hub between customers, engineering, project management, procurement, production, quality, logistics, and field operations for EZARC's Off-Site Modularization (OSM) business unit. This position ensures projects move efficiently from customer award through engineering, fabrication, assembly, shipment, and installation while maintaining exceptional customer service, schedule adherence, and operational excellence.

The Project Coordinator is responsible for monitoring project milestones, coordinating internal resources, tracking deliverables, maintaining project documentation, managing customer communications, and proactively identifying and resolving issues that could impact cost, quality, or schedule.

Essential Duties & Responsibilities

• Coordinate OSM projects from contract award through engineering, fabrication, shipment, installation, and project closeout.
• Maintain project schedules, milestones, action items, and documentation to ensure projects remain on time, within scope, and aligned with customer expectations.
• Serve as the primary liaison between customers and internal departments, including Engineering, Production, Purchasing, Quality, Logistics, and Field Operations.
• Coordinate engineering drawing releases, revisions, RFIs, submittals, and change orders to ensure production is working from current documentation.
• Monitor procurement, material availability, and production progress while proactively identifying and resolving schedule, resource, or material issues.
• Coordinate quality inspections, customer visits, project documentation, packaging, shipping, deliveries, and installation schedules to support successful project execution.
• Prepare and maintain accurate project records, including schedules, meeting minutes, drawing logs, procurement status, inspection reports, shipping documentation, and project closeout packages.
• Assist Project Managers with planning, reporting, customer communications, risk management, and continuous improvement initiatives.
• Build and maintain strong relationships with customers, vendors, and cross-functional teams while delivering exceptional customer service.
• Perform other duties as assigned in support of EZARC's Off-Site Modularization operations.

Required Qualifications

• Associate degree in Construction Management, Business, Engineering Technology, Project Management, or a related field preferred.
• Minimum of three (3) years of experience in project coordination, manufacturing, construction, structural steel fabrication, industrial construction, or off-site modular construction.
• Experience supporting semiconductor or advanced manufacturing construction projects
• Strong organizational, planning, and time management skills.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong analytical, problem-solving, and decision-making abilities.
• Proficiency with Microsoft Office, including advanced Excel skills.

Preferred Qualifications

• Bachelor's degree in Construction Management, Engineering, or related field.
• Knowledge of structural steel fabrication and modular construction.
• Experience with Lean Manufacturing principles.
• Experience with ERP/MRP systems and construction document management.

Technical Skills

• Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Microsoft Project (preferred)
• Construction management software and systems (Procore or similar)
• Bluebeam Revu
• Autodesk Construction Cloud (preferred)
• Acumatica ERP
• Tekla PowerFab
• ERP/MRP and document management systems

Physical Requirements

• Primarily field office-based with regular visits to the project.
• Daily walk throughout the project.
• Occasionally lift up to 25 pounds.
• Sit for extended periods while working on a computer.
• Wear required PPE when entering production areas.

Work Environment

This position is based at EZARC's project site, and divides time between an office environment and an construction site. Frequent interaction with engineering, production, quality, logistics, customers, and vendors is required. PPE must be worn when entering production areas.