Project Coordinator, National Field Advocacy

American Heart Association; Dallas (TX); On-site; USD 48,000 - 60,000; Full time

Job summary

The American Heart Association in Dallas, TX, is seeking a Project Coordinator for National Field Advocacy to provide project oversight and administrative support to field advocacy programs. This role collaborates with field staff and reports to the National Senior Advocacy Advisor, contributing to event planning, travel logistics, and exec-level communications.

The ideal candidate has a minimum of 3 years in project coordination or administrative roles, strong office software skills, and the

Qualifications

• High School Diploma or equivalent experience.
• Minimum of 3 years of related Project Coordination or Administrative experience.
• Experience with internet and social media communication and marketing.
• Prior experience with finance and/or expense management.
• Basic knowledge of government and legislative process and agency action.
• Proficient in Microsoft Office applications.
• Proven skill in developing and giving oral and written presentations.
• Ability to multi-task and work in a fast-paced environment to meet daily, monthly and annual goals.
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public.

Responsibilities

• Assist with development and production of campaign materials such as presentations, fact sheets, newsletters and other resources in support of field advocacy priorities.
• Coordinate field advocacy staff and volunteer trainings, events, and meetings, including lobby days. Manage meeting and event partnerships with coalition members, and other stakeholders. Coordinate travel, logistics, and other meeting and event projects as assigned.
• Collaborate with other departments to integrate field advocacy priorities into American Heart Association events and other community or networking events.
• Conduct research for advocacy field projects. Support the development of online and offline advocacy efforts, including data entry. Provide support for database management. Coordinate other field advocacy-related reporting, including progress toward goals.
• Monitor and review field advocacy budgets and process field advocacy invoices, expenditures, budget reports, and grant reports. Support field advocacy contractor and vendor contract processing.
• Coordinate and track lobbying registration and reports in compliance with local, state and federal regulations.
• Lead, track, and support other field advocacy-related projects as assigned.

Skills

Microsoft Office

Presentations

Marketing communications

Finance experience

Legislative process knowledge

Multi-tasking

Team collaboration

Stakeholder engagement

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Project Coordinator, National Field Advocacy in our National Center office located in Dallas, Texas.

The Project Coordinator is responsible for providing project oversight and general administrative support for various programs/initiatives for the field advocacy team. This position works extensively with advocacy field staff and reports to the National Senior Advocacy Advisor.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedIn,Instagram,Facebook,X, and atheart.jobs.

Responsibilities

• Assist with development and production of campaign materials such as presentations, fact sheets, newsletters and other resources in support of field advocacy priorities.
• Coordinate field advocacy staff and volunteer trainings, events, and meetings, including lobby days. Manage meeting and event partnerships with coalition members, and other stakeholders. Coordinate travel, logistics, and other meeting and event projects as assigned.
• Collaborate with other departments to integrate field advocacy priorities into American Heart Association events and other community or networking events.
• Conduct research for advocacy field projects. Support the development of online and offline advocacy efforts, including data entry. Provide support for database management. Coordinate other field advocacy-related reporting, including progress toward goals.
• Monitor and review field advocacy budgets and process field advocacy invoices, expenditures, budget reports, and grant reports. Support field advocacy contractor and vendor contract processing.
• Coordinate and track lobbying registration and reports in compliance with local, state and federal regulations.
• Lead, track, and support other field advocacy-related projects as assigned.

Want to help get your resume to the top? Take a look at the experience we require:

Qualifications

• High School Diploma or equivalent experience
• Minimum of 3 years of related Project Coordination or Administrative experience.
• Experience with internet and social media communication and marketing.
• Prior experience with finance and/or expense management.
• Basic knowledge of government and legislative process and agency action.
• Proficient in Microsoft Office applications.
• Proven skill in developing and giving oral and written presentations.
• Ability to multi-task and work in a fast-paced environment to meet daily, monthly and annual goals.
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; based on the type of position
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills?

In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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