Project Coordinator - National Accounts

Boelter; Glendale (WI); On-site; USD 52,000 - 73,000; Full time

Job summary

The Boelter Companies, a nationwide leader in commercial kitchen equipment, seeks a full-time Project Coordinator to support National Accounts in Glendale, Wisconsin. You will initiate contracts, establish new accounts, process purchase orders, and coordinate equipment logistics to ensure on-time project delivery.

Candidate should have an associate or bachelor’s degree (or 1–3 years of relevant experience), strong written and verbal communication, and solid organizational skills.

Qualifications

• Associate or Bachelor's degree and/or 1–3 years of relevant experience.
• Strong written and verbal communication skills.
• High level of interpersonal skills with professionalism and tact.
• Ability to perform under pressure and meet tight deadlines.
• Strong organizational skills with multi-project management.
• Proficiency with Word, Excel, and Outlook.
• Experience with AutoQuotes and SAP preferred but not required.
• Experience in the foodservice industry a plus.
• Ability to read architectural drawings beneficial but not required.

Responsibilities

• Prepare and administer contracts from initiation through project completion.
• Coordinate with manufacturers and manufacturer representatives to support National Account project execution.
• Assist with estimating and bid preparation activities.
• Generate and process purchase orders in accordance with project requirements.
• Manage change orders and support timely, accurate invoicing.
• Coordinate equipment deliveries to ensure schedule alignment and project readiness.
• Support project tracking activities, including acknowledgements and status updates.
• Assist with service call coordination, ensuring timely communication and resolution.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Written & verbal

Education

Associate's or Bachelor's degree

1–3 years relevant experience

Tools

Microsoft Office

AutoQuotes

SAP

Job description

PROJECT COORDINATOR – NATIONAL ACCOUNTS

Location: Glendale, Wisconsin

Belong to the Boelter community that brings people together...

We value the individual where your unique perspective builds a stronger community and fuels our passion for authentic relationships.

POSITION SUMMARY:

The Boelter Companies, a nationwide leader in commercial kitchen equipment and supply solutions, is seeking a full‑time Project Coordinator to support the National Accounts division. This role is responsible for initiating contracts, establishing new accounts, executing purchase orders, coordinating equipment logistics, managing project documentation, supporting billing activities, and facilitating project closeout.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare and administer contracts from initiation through project completion.
• Coordinate with manufacturers and manufacturer representatives to support National Account project execution.
• Assist with estimating and bid preparation activities.
• Generate and process purchase orders in accordance with project requirements.
• Manage change orders and support timely, accurate invoicing.
• Coordinate equipment deliveries to ensure schedule alignment and project readiness.
• Support project tracking activities, including acknowledgements and status updates.
• Assist with service call coordination, ensuring timely communication and resolution.

• Work with Supply Chain to manage customer-specific equipment inventory levels, ensuring alignment with project requirements and ongoing operational needs.
• Coordinate customer-specific initiatives-including rollouts, equipment testing,
• and related programs-to support seamless execution and consistent customer experience.

EDUCATION, EXPERIENCE, AND COMPETENCIES:

• Associate or Bachelor’s degree and/or one to three years of relevant experience required.
• Strong written and verbal communication skills.
• High level of interpersonal skills; consistently demonstrates professionalism, tact, and diplomacy.
• Ability to perform effectively under pressure and meet tight deadlines.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience with AutoQuotes and SAP is preferred, though not required.
• Experience in the foodservice industry is a plus.
• Ability to read and understand architectural drawings is beneficial, though not required.