Project Coordinator Marketing - Work from Home

ZipRecruiter; Wilmington (NC); Remote; USD 50,000 - 80,000; Full time

Job summary

A virtual Project Coordinator is sought by a growing medical device company. You will work alongside the CEO in various organizational tasks, helping with product launches and internal project management while ensuring effective communication with team members. This remote role requires strong organizational skills, detail orientation, and proficiency in MS Office, particularly Teams and Outlook.

Qualifications

• Minimum 2 years experience as a project coordinator or 5 years as a VA.
• Excellent communication skills and multitasking ability.
• Tech-savvy and proficiency with MS Office applications.

Responsibilities

• Support corporate and marketing tasks directly.
• Assist in managing product launches and documentation.
• Coordinate meetings and update reports as needed.

Skills

Organization

Attention to Detail

Communication

Problem Solving

Multitasking

Interpersonal Skills

Tools

MS Office

Job description

Job Description

We are looking for an experienced (virtual) Project Coordinator or a superb (virtual) executive assistant to help with our growing beauty / medical device / aesthetic company.

We are an early growth medical device company with products in over 57 countries worldwide and have been established since 2009. We manufacture our product in the heart of Silicon Valley, California, but we are officially based in Wilmington, Delaware, via a virtual office (no employees). We have a small team of professionals located in various places around the world as we are 100% virtual. We have ZERO drama, and our team members are very mature and professional. We have been virtual since day 1 and use Microsoft Teams for collaboration.

You will be working with the CEO and founder/inventor/best-selling author/former NASA scientist, who will mentor and assist you along the way. This is a new role for the company, so we are very excited to find someone who is highly organized, motivated, and eager to learn new skills.

Responsibilities:

1. Support corporate and marketing tasks directly
2. Assist in managing all aspects of product launches, corporate materials, and documentation
3. Respond to emails and other correspondence
4. Coordinate meetings and calls for the internal project management team
5. Update and create reports as needed
6. Ensure tools and resources are available to meet project milestones
7. Assist in creating and managing project schedules, including estimates and costs
8. Work with internal and external resources to handle project issues as they arise
9. Hire resources from Upwork and other platforms

Requirements:

1. Minimum 2 years of experience as a project coordinator or 5 years as a VA
2. Highly organized, proactive, with strong attention to detail and excellent communication skills
3. Ability to solve project issues effectively
4. Proficiency with MS Office applications, including Teams, Word, Excel, PowerPoint, and Outlook
5. Tech-savvy with quick learning ability
6. Ability to multitask in a fast-paced environment without frustration
7. Effective communication and interpersonal skills, especially with senior executives
8. Discretion and good judgment
9. Ability to work independently with minimal supervision
10. Experience with ChatGPT or AI-based search systems is a plus

Please be an excellent candidate—no flakes—and must be proficient in English.

Company Description

We are an early growth medical device company with products in over 57 countries. Although officially based in Wilmington, DE, no one reports to this office as we operate virtually with professionals across various locations. We have been fully virtual since day 1 and provide all necessary tools for remote work.