Project Coordinator, Marketing and Communications

The University of North Florida Board of Trustees; Jacksonville (FL); On-site; USD 49,000 - 59,000; Full time

Job summary

The University of North Florida Board of Trustees is seeking a Project Coordinator in Marketing & Communications to support multi-channel campaigns, campus and community engagement, and branding alignment. You will track timelines, budgets, deliverables, and resources while collaborating with internal teams and vendors.

Responsibilities include event logistics, preparing presentations, maintaining project documentation, and assisting the Project Manager with process improvements to ensure

Qualifications

• Master's or Bachelor's degree with 2+ years of relevant experience.
• May require nights and weekends.
• Background check and potential credit check per UNF policy.

Responsibilities

• Coordinate and support multi-channel marketing campaigns and timelines.
• Maintain relationships with internal departments and external vendors.
• Prepare presentations communicating goals and outcomes to stakeholders.
• Support event logistics for department initiatives and campus/community engagement.
• Assist with project planning, documentation, and meetings.

Skills

Campaign coordination

Relationship building

Proactive problem-solving

Adaptability

Time management

Education

Master's or Bachelor's degree

Job description

Department

Marketing & Communications, Strategy & Project Management

Compensation

$54,000.00 to Negotiable Annual

General Description / Primary Purpose

This position is responsible for assisting in the coordination and execution of marketing initiatives and campaigns, supporting the coordination of campus and community engagement activities, and providing vital support in the management of marketing and communications projects. The project coordinator will work closely with various team members to ensure the successful delivery of campaigns and maintain alignment with UNF's branding and communication goals.

Marketing Support and Coordination

• Support the coordination of marketing campaigns, including assistance tracking timelines, budgets, deliverables and required resources to ensure campaigns are successfully executed
• Maintain effective relationships with internal departments, faculty, staff and external vendors to support alignment of brand strategies and university priorities
• Gather information and research as needed; e.g. best practices, marketing trends and other information relating to institutions of higher ed and enrollment
• Update and create professional presentations that effectively communicate campaign goals, outcomes and strategies to stakeholders
• Support the production and procurement of print collateral, promotional and other items needed to promote the university
• Other duties as assigned by the Associate VP of Marketing and Communications and Project Manager

Engagement Coordination

• Support organization and logistics for department initiatives, community and campus engagement events, and outreach including scheduling, vendor coordination, on-site assistance and follow up
• Serve as a point of contact for event-related inquiries and details
• Represent the department with professionalism at events, engaging with students, staff and external partners

Project Management Support

• Assist in planning and executing multi-channel campaigns to promote the university's strategic initiatives
• Assist in enterprise system(s) organization and support, and act as point of contact
• Assist with the planning and coordination of project timelines, tasks and resources
• Prepare and maintain project documentation, including status reports and project plans
• Schedule and communicate project meetings, prepare and maintain agendas, and follow up on action items
• Identify and escalation potential project issues or risks to the project manager
• Assist in the creation and maintenance of processes and best practices with supporting documentation for consistency in workflows

Key Competencies

• Proactive, demonstrating strong problem-solving and decision-making abilities
• Strong relationship building skills
• Adaptable and resourceful under shifting priorities or challenges
• Enthusiastic, professional demeanor with a commitment to UNF's mission and values

Reports to:

Project Manager

Required Qualifications

Master's or Bachelor's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. May include nights and weekends

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.