Project Coordinator / Manager (In-Office)

Paragon Structural Engineering, LTD.; Plano (TX); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance 70% paid by company

Vision and Dental coverage fully paid

Disability coverage fully paid

Life Insurance fully paid

Parental leave $1000 allowance

32 days PTO + 10 holidays + 4 events

Continuing education assistance

Annual bonus pro-rated

Job summary

Paragon Structural Engineering, LTD. is seeking a detail‑oriented project coordinator to manage schedules, budgets, and client communications for forensic engineering projects in the Dallas area.

You will collaborate with engineers and leaders to balance workloads, forecast future work, and ensure timely project delivery while maintaining documentation and SOPs. A Bachelor's degree and strong communication are required.

Qualifications

• Experience in project coordination, project management, client services, operations, or administrative leadership.
• Bachelor's degree is required.
• Proficiency in Microsoft Office Suite and Microsoft Teams.
• Excellent verbal and written communication skills with the ability to build strong client relationships.
• Exceptional attention to detail, organizational skills, time management, and the ability to manage multiple priorities.
• Strong analytical, critical thinking, and decision-making abilities with a proactive approach to resolving issues.
• Adaptable, collaborative, professional, eager to learn, and comfortable in a fast-paced, technology-driven environment.

Responsibilities

• Coordinate project schedules, milestones, budgets, and resources across forensic engineering projects.
• Serve as primary contact for clients, provide updates, and maintain relationships.
• Coordinate with engineers and leaders to balance workloads and forecast work.
• Track budgets, monitor variances, forecast, process invoicing, and support collections.
• Maintain project documentation, calendars, travel, meetings, and records with detail.
• Develop reports, improve tracking, assist with SOP development, and implement PM tools.
• Perform conflict checks through legal review and ensure documentation supports firm requirements.
• Communicate status, identify issues, and provide administrative support to managers and staff.

Skills

Project coordination

Project management

Client services

Operations

Administrative leadership

Communication

Attention to detail

Time management

Problem solving

Adaptability

Education

Bachelor's degree

Tools

Microsoft Office Suite

Microsoft Teams

Job description

What You'll Do

• Project Coordination: Manage project schedules, milestones, budgets, and resources across multiple forensic engineering projects.
• Client Communication: Serve as a primary point of contact for clients by responding to inquiries, providing project updates, and maintaining strong professional relationships.
• Team Collaboration: Coordinate with engineers and department leaders to balance workloads, forecast future work, and ensure timely project delivery.
• Financial Coordination: Track project budgets, monitor budget variances, assist with forecasting, process milestone invoicing, and support collections while maintaining positive client relationships.
• Project Administration: Maintain project documentation, calendars, travel arrangements, meetings, and project records with exceptional attention to detail.
• Process Improvement: Develop reports, improve project tracking, assist with SOP development, and help implement project management tools and operational improvements.
• Risk & Compliance: Perform conflict checks through legal document review and ensure project documentation supports firm requirements.
• Operational Support: Communicate project status, identify potential issues, and provide administrative support to managers, engineers, and technical staff.

What You Bring

• Experience: Experience in project coordination, project management, client services, operations, or administrative leadership. Experience in engineering, construction, or legal environments is a plus but not required.
• Education: Bachelor's degree required.
• Tools: Proficiency in Microsoft Office Suite and Microsoft Teams.
• Communication: Excellent verbal and written communication skills with the ability to build strong client relationships.
• Organization: Exceptional attention to detail, organizational skills, time management, and the ability to successfully manage multiple priorities.
• Problem Solving: Strong analytical, critical thinking, and decision-making abilities with a proactive approach to resolving issues.
• Mindset: Adaptable, collaborative, professional, eager to learn, and comfortable working in a fast-paced, technology-driven environment.

This position offers significant opportunity for growth. As responsibilities expand and experience develops, the role can evolve to include broader operational leadership and higher visibility initiatives across the firm.

Firm

We are a high computer-use office, so being comfortable and skilled with computers, phones, and tablets will set you up for success. Workload naturally fluctuates throughout the year, making organization, adaptability, and prioritization essential to meeting client expectations and project deadlines.

Work Location

Work to be performed in office. Candidate must be local to Dallas, TX. Core working hours are between 8 AM and 5 PM Central Time.

Benefits

Paragon offers a competitive salary along with many great benefits:

• Medical insurance, the company pays an industry-leading 70% of the cost for you and your family
• 100% company paid Vision and Dental coverage for you and your family
• 100% company paid Accident, Critical Illness (including cancer), and Hospital Indemnity for you and your family
• 100% company paid Short-term and Long-term disability for you
• 100% company paid Basic Life and Supplemental Life Insurance for you
• $1,000 allowance to new parents of any status
• 8 weeks company paid maternity leave
• Up to 4 weeks paid bonding leave
• Time Off (32 days total)
• 20 days PTO prorated based on start date
• 10 paid holidays
• Eligible after completion of orientation period (90 days)
• Includes up to a 4% match of eligible earnings
• No vesting period
• 5-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 25 days
• 10-Year Anniversary - Additional 5 days PTO accrued per calendar year for a total of 30 days, plus a one-time sabbatical consisting of 5 days of PTO and up to $10,000 reimbursed expenses
• Continuing education
• Annual bonus pro-rated based on start date
• Student debt assistance up to $300 per month for 5 years for job-related degrees
• Straight time available to be paid for eligible salaried and exempt positions (non directors/managers) working more than 43 hours per week
• Wellness reimbursement of $75 per month
• Night out reimbursement of $75 per month
• Cell phone reimbursement of $15-$65 per month, depending on role
• $5,000 referral bonus for a successfully hired colleague
• 4 Company sponsored events each year

Physical Demands and Work Environment

The physical demands described here are representative of those, which must be met by an employee, to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform these functions. While performing the duties of this role, the employee is regularly required to sit, reach, bend, and move about the facility, with some light, local travel around town on occasion for meetings or office errands. Facility is normal office environment with variation of temperature and lighting.